• CC = County Coordinator
• SC = State Coordinator
• LC = Local Coordinator (Used for coordinators of townships, city/town and special state projects i.e. Military, Marriages, Mystery Photos, etc.).
• TOC = Table of Contents

• The terms “Coordinator” and “Local Coordinator” are used throughout the Bylaws, Standard Rules and Sustaining Rules. Within these Guidelines “Coordinator” is used to refer to all members of The USGenWeb Project. A full title is used (e.g. State Coordinator) when indicated.
• County Web site = Applies equally to borough, parish, town/city, township and special state projects and Special Projects web sites.
• Index [index.htm or index.html] Home, or Main page = All of the terms reference the first page a visitor sees when going to your web site. Within these Guidelines, the term "Index" page is used.
• XXGenWeb = Where XX represents a State Project, i.e., ALGenWeb = Alabama
• Project = The USGenWeb Project.

• Contact information for the coordinator must be on their USGenWeb Project site. The coordinator's name and contact information (email address and/or Email Registry ID) must either be on the main/index page of the site, or there must be a link to a "Contact Info" page. If using a "Contact Info" page, the coordinator's name must still be on the main/index page of the site. (See AB: motion 2008/09-11; Approved 4 Mar 2009.)
• All Coordinators are expected to respond to public and/or county coordinator inquiries within a reasonable timeframe.
• All USGenWeb members are responsible for adhering to the Project's Copyright Policy (See Bylaws, Section X for more information). Check with your SC for any particular state requirements for county web sites. Although the Project Policy specifically addresses genealogy information, it pertains also to all facets of the web site, i.e., graphics, html coding, backgrounds, audios, videos, etc. A copyright notice can be as simple as © “your name” and "current year". For more information see https://www.usgenweb.org/volunteers/copyright.html.
• Solicitation of funds for personal gain is inappropriate except as provided for in the Project's bylaws (See Bylaws, Section IX, Subsection B).
• All web sites shall include prominent display of The USGenWeb Project logo on the index page (see See Bylaws, Section IX, Subsection A.) "Prominent" is defined as standing out; readily noticeable; conspicuous, per Merriam-Webster Dictionary.
• The USGenWeb Project logo that you use on your web site must be one of the official logos chosen by the membership. These logos can be found at https://www.usgenweb.org/volunteers/logos.html (see See Bylaws, Section IX, Subsection A).
• The USGenWeb Project logo must not be altered in any way (size, colors, etc.). Inclusion of the logo in a banner is not considered to be an alteration.
• There must be a link to the USGenWeb National site at https://www.usgenweb.org. The anchor for this link may be the USGenWeb logo, or the text "USGenWeb" or "The USGenWeb Project." Linking both logo and text is optional. However, the USGenWeb logo and the Name of the Project may only be linked to https://www.usgenweb.org.
• NOTE - Compliance with the requirements in this section are part of the criteria the EC uses to determine voter eligibility. See Who is Eligible to Vote.

• A search engine for your site.
• Link to the USGenWeb Special Projects at ../about/projects.html

• Periodically run URL/Link checker
• A Disclaimer about outside links, for example: "Links to web sites that are not part of the USGenWeb Project are provided for your convenience and do not imply any endorsement of the web sites or their contents by The USGenWeb Project."

The National Coordinator shall subscribe all State and Assistant State Coordinators or designated State Support person(s) to the State Coordinator's mail list. All official matters to do with the project and announcements from the national level are posted on this list ByLaws, Section XII, Subsection D.).

State Coordinators and Assistant State Coordinators or designated support person(s) must provide their name, postal address, and phone number to the National Coordinator to be held in strictest confidence and to be used only in the case of an emergency. The email address of all support person(s) must also be provided. (See ../about/bylaws.html).  Section XII, Subsection D.).

The state coordinator is required to maintain a state mail list with all local coordinators subscribed. (See ../about/bylaws.html)  Section XII, Subsection D.).

State coordinators and/or Assistant State Coordinators are required to forward all Project-wide announcements to the state mail list. They shall also forward other messages of interest regarding the state and/or region as appropriate.

State Coordinators or a designated person/committee are required to periodically check to make sure that all the county web sites are adhering to the few USGenWeb Project requirements (logos, links, etc.) and that they are updated within a reasonable amount of time (see Bylaws, Section XII, Subsection F). 

The state has the responsibility to remove links to local-level project websites not meeting the USGenWeb Project standards/requirements (See Bylaws, Section XII, Subsection G).

The following links are required for State web sites: (See Bylaws, Section XII, Subsection B):

1.  A direct link to all county sites.
2. A direct link to the National USGenWeb Project site at https://www.usgenweb.org
3. A direct link to the USGenWeb Archives Project at http://usgwarchives.net, as well as one to the State level Archives at http://usgwarchives.net/
4. A direct link to the member-approved official USGenWeb Project logos at https://www.usgenweb.org/volunteers/logos.html
5. A direct link to the USGenWeb Project Copyright Policy at https://www.usgenweb.org/volunteers/copyright.html

• Provide for queries about unknown counties
• Provide a surname registry for unknown counties
• A link to the Archives search option at http://usgwarchives.net
• Require that County and/or Local Coordinators provide complete contact information, i.e. name, postal address and phone number.
  

• As much information as possible regarding the state or county research resources with links.
• State and/or County boundary maps.
  

Your State Coordinator will subscribe you to the state's email list. All official matters to do with the Project and announcements from the National level will be posted on your state's mail list. See Bylaws, Section XI, Subsection B.)

All county/local sites must have a direct link to the state's project. (See Bylaws, Section XI, Subsection C.)

Provide basic research information for your county:

• Names
• Addresses
• Phone numbers

for the county court clerk, library and genealogical and/or historical societies.

A bibliography page showing the reference books available for your county.

• County Boundary maps
• As County/Local Coordinator, join the county mail list(s) for the county/counties that you coordinate.
• Include a link to or instructions for subscribing to county mail list(s) that are related to the site(s) you coordinate.
• You may optionally link to the WorldGenWeb Project at http://www.worldgenweb.org