Election FAQs

Have a question? Please try to find the answer here before contacting the Election Committee.

Click on a question to reveal the answer.

Who may vote?
  • All registered USGenWeb Members as defined in the USGenWeb Bylaws are eligible to vote.
  • Only those members qualified to vote in a given region/area/position may vote for a candidate in the respective region/area/position.
  • More information about project structure and voting eligibility can be found at the Voter Information page.
Do I have to be Registered to vote?
  • Yes. Effective 2004 members must be registered with the Election Committee in all areas of their Project participation no later than May 31 in order to receive a voting password for a given annual election.
  • If you have registered to vote, and your area(s) of participation and/or e-mail address has not changed, you do not have to re-register.
  • Registration is disabled beginning June 1 and continues until the conclusion of the National Election, including run-off elections.
Is there a cut-off date that would make me ineligible to vote?
  • Yes. According to the EC Procedures, you must be a Registered USGenWeb member on 31 May of the year of the election.
    "A requirement that one be a member for at least 30 days prior to the start of an election is acceptable purely on an administrative basis."
  • Registrations will not be accepted from 1 June until the conclusion of the National Election, including run-off elections.
  • You must inform the EC if your E-mail address or project participation changes!
How do I vote?

About July 1, the Election Committee will announce the beginning of the voting period, and where to obtain your voting password. Your password will enable you to vote on every position for which you are eligible to vote. All members are eligible to vote for the National Coordinator and RAL.

Set your spam filters to accept mail from Registrar@@usgwelections.org (Remove one of the @ signs.) Follow the instructions in the email containing your voting password to cast your ballot.

How do I know which region(s) I am in?

NENC - Northeast North Central Region:
Connecticut, Illinois, Indiana, Maine, Massachusetts, Michigan, New Hampshire, New York, Ohio, Pennsylvania, Rhode Island, Vermont, Wisconsin

NWPL - Northwest Plains Region:
Alaska, Colorado, Idaho, Iowa, Minnesota, Montana, Nebraska, North Dakota, Oregon, South Dakota, Washington, Wyoming

SEMA - Southeast Mid-Atlantic Region:
Alabama, Delaware, D.C., Florida, Georgia, Kentucky, Maryland, Mississippi, New Jersey, North Carolina, South Carolina, Tennessee, Virginia, West Virginia

SWSC - Southwest South Central Region:
Arizona, Arkansas, California, Hawaii, Kansas, Louisiana, Missouri, Nevada, New Mexico, Oklahoma, Texas, Utah

National Special Projects:
Archives Project, African American Griots, Genealogical Events, Kidz Project, Lineage Project, Tombstone Project

Sub-projects of the Archives are: Census Images, Court Cases, Digital Map Library, Marriage Records, Military Pensions, Obituary Project, and the Special Collections Project.

I believe I am eligible to vote, but I did not receive a password.
  • Voting passwords are not sent automatically. They must be requested by a registered USGenWeb  Member at http://usgwelections.org
  • If you have problems obtaining your voting password, please contact the EC Member or Temporary EC Representative assigned to your region or special project for assistance. Please include your full name; current and alternate Email Addresses; State, County, or Special Project affiliation(s); and your position within those Project(s) e.g. County Coordinator, Town Coordinator, Archives File Manager, etc.
  • Please! Do not wait until the last few days before the election ends before contacting the EC about a password!  The EC will make every effort to see that all eligible registered members have an opportunity to vote; but last minute requests frequently do not allow the EC enough time to arrange for a password to be sent to you!
  • Remember to set your spam filters to accept mail from Registrar@@usgwelections.org (Remove one of the @ signs.)
  • The EC is not responsible for individual spam filters that prevent the delivery of official EC mail.
  • The EC cannot visit validation sites to be placed on an accept list. It is up to each member to adjust his/her accept list.
How do I know who has been nominated?

Check the Nominations Page regularly. During the nomination period (1-15 June) the page will be updated as quickly as possible to reflect the latest nominations. After nominations close, a list of candidates with E-mail addresses can be found on the Meet The Candidates page. As they are made available to the EC, a Campaign Page URL for each nominee will be included.

I would like to vote, but I am concerned that my vote will be revealed.

The identity of the voters and the actual vote(s) are never revealed! That information is considered extremely confidential, and is not available to any Project Member, including EC Members or Temporary EC Helpers. You may feel quite confident that no one will ever know who you voted for, or even if you voted at all.

How can I learn more about the candidates and issues before voting?
Who may place a name in nomination?
  • Any USGenWeb Project Member may nominate for any available position for which the nominee is qualified. However, only those members qualified to vote in a given region/area/position may vote in that respective region/area/position.
  • Members may nominate themselves.
  • Nominator names are confidential.
What are the qualifications for office?
From the USGenWeb Bylaws, revised July, 2010.
Section VI. Subsection I. DUTIES/QUALIFICATIONS OF ADVISORY BOARD:

"Nominees for National Coordinator shall have the following qualifications: at least one year (the twelve months immediately preceding an election) of continuous service and current activity as a member in good standing, and eligibility to vote within The USGenWeb Project. Qualifications of nominees for State Coordinator Representative, Local Coordinator Representative, and Special Project Representative are the same with the addition that their service shall have been as a State Coordinator, Local Coordinator, or one of the various positions associated with the Special Projects, respectively. "In good standing" is demonstrated by responding promptly to email, actively supporting researchers' efforts to find information, maintaining their website with appropriate, up-to-date content, and serving as a good example of the guidelines and standards of The USGenWeb Project."

Nominees for Representative at Large shall have the same qualifications as those for National Coordinator.

Who determines the eligibility of a member to run for a specific office?

The EC does not make an eligibility determination. The EC contacts the appropriate local leadership within a given area, state, or special project for verification that the nominee has met the necessary requirements.

Is an Assistant State Coordinator who was appointed to his/her position eligible to vote for and seek office as a State Coordinator Representative?

Yes. Ref: Section VI. B. of the Election Committee Procedures as amended by the Advisory Board November 7, 2003.

"It is consistent with the spirit of Bylaws Article VI, Section 9 that Assistant State Coordinators and State Co-Coordinators shall have the same right and privilege as State Coordinators to run for and hold office."
I would like to place a name in nomination or nominate myself, but I don't want my identity revealed.

The identity of the nominator is confidential! Only select EC Members will know the name of the nominators. The names of nominators are never revealed, not even to the nominee.

I just received notice from the EC that my name has been placed in nomination. What do I do now?

Follow the instructions in the notice. You will have two (2) days to make your decision and respond. You will be accepted as a candidate upon verification of eligibility. If you do not respond within the two day period, you will not be listed as a nominee, and you must be renominated if you wish to be accepted as a nominee.

I still have a question or two ...

Ask your Project Coordinator, Advisory Board Representative, or state your question on one of the mail lists, such as USGENWEB-DISCUSS@rootsweb.com

If you still need assistance, contact one of the EC Members or Temporary EC Representatives in your region/project.  Please be patient. It's a very busy time of the year for the EC, but your question will be addressed as quickly as possible.

 

 


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The USGenWeb Project, Free Genealogy Online The Election Committee of the USGenWeb Project is a non-partisan standing committee charged with managing national polls and elections for the Project; providing a secure voting system; maintaining an up-to-date and accurate list of all members; and providing Volunteers with information about elections and candidates. It is not affiliated with any other election, voting, or campaign project or committee. Contact , EC Chair, or your regional EC Representative with questions and concerns.