Have a question?
Please try to find the answer here before contacting the Election Committee.


Who may place a name in nomination?

Any USGenWeb Project Member may nominate for any available position for which the nominee is qualified.  However, only those members qualified to vote in a given region/area/position may vote in that respective region/area/position.

Members may nominate themselves.

Nominator names are confidential.


Is an Assistant State Coordinator who was not elected to his position as ASC eligible to vote in and seek office for a State Coordinator Representative Position?

Yes.  Ref: Section VI. B. of the Election Committee Procedures as amended by the Advisory Board November 7, 2003.

"It is consistent with the spirit of Bylaws Article VI, Section 9 that Assistant State Coordinators and State Co-Coordinators shall have the same right and privilege as State Coordinators to run for and hold office."


I would like to place a name in nomination or nominate myself, but I don't want my identity revealed.

The identity of the nominator is confidential!  Only select EC Members will know the name of the nominators.  The names of nominators are never revealed, not even to the nominee.

What are the qualifications for office?

Please visit the Qualifications Page.  Use the "Back" feature of your browser to return here.


Who determines the eligibility of a member to run for a specific office?

The EC does not make an eligibility determination.  The EC contacts the appropriate local leadershp within a given area, state, or special project for verification that the nominee has met the necessary requirements.


How do I know who has been nominated?

Check the Nominations Page regularly.  During the nomination period (1-15 June) the page will be updated as quickly as possible to reflect the latest nominations. 

After nominations close, a list of candidates with Email addresses can be found on the Meet The Candidates page.  As they are made available to the EC, a Campaign Page URL for each nominee will be included.


I just received notice from the EC that my name has been placed in nomination.  What do I do now?

Follow the instructions in the notice.  You will have two (2) days to make your decision, and respond.  You will be accepted as a candidate upon verification of eligibility.  If you do not respond within the two day period, you will not be listed as a nominee, and you must be renominated if you wish to be accepted as a nominee.


How can I learn more about the candidates and issues before voting?

Check the Meet The Candidates page for Email addresses for the candidates, and access to available campaign pages.

Subscribe to appropriate Regional Mail List(s)

Subscribe to, a non-archived general discussion list.  Write the single word "subscribe" without the quotes in the subject line and body of the message.

Read meeting minutes and all motions voted on by the Advisory Board.  Updated monthly.

Check with your State Coordinator regarding state or local level lists that might be available.


How do I know which region(s) I am in?

NENC - Northeast North Central Region
Connecticut, Illinois, Indiana, Maine, Massachusetts, Michigan, New Hampshire, New York, Ohio, Pennsylvania, Rhode Island, Vermont, Wisconsin

NWPL - Northwest Plains Region
Alaska, Colorado, Idaho, Iowa, Minnesota, Montana, Nebraska, North Dakota, Oregon, South Dakota, Washington, Wyoming

SEMA - Southeast Mid-Atlantic Region
Alabama, Delaware, D.C., Florida, Georgia, Kentucky, Maryland, Mississippi, New Jersey, North Carolina, South Carolina, Tennessee, Virginia, West Virginia

SWSC - Southwest South Central Region
Arizona, Arkansas, California, Hawaii, Kansas, Louisiana, Missouri, Nevada, New Mexico, Oklahoma, Texas, Utah

National Special Projects


Who may vote?

All registered USGenWeb Members as defined in the USGenWeb Bylaws are eligible to vote.  Only those members qualified to vote in a given region/area/position may vote for a candidate in the respective region/area/position  More information about project structure and voting eligibility can be found at the Voter Information page.


Is there a cut-off date that would make me ineligible to vote?

Yes.  According to the EC Procedures, you must be a Registered USGenWeb member on 31 May of the year of the election.

"A requirement that one be a member for at least 30 days prior to the start of an election is acceptable purely on an administrative basis."

Registrations will not be accepted from 1 June until the conclusion of the National Election, including run-off elections.

You must inform the EC if your Email address or project participation changes!


How do I vote?

About July 1, the Election Committee will announce the beginning of the voting period, and where to obtain your voting password.  Your password will enable you to vote on every position for which you are eligible to vote.  All members are eligible to vote for the National Coordinator and RAL.

Set your spam filters to accept mail from (Remove one of the @ signs.) Follow the instructions in the email containing your voting password to cast your ballot.

I believe I am eligible to vote, but I did not receive a password.

Voting passwords are not sent automatically. They must be requested by a registered USGenWeb  Member at

Remember to set your spam filters to accept mail from (Remove one of the @ signs.)

If you have problems obtaining your voting password, please contact the EC Member or Temporary EC Representative assigned to your region or special project for assistance. Please include your full name; current and alternate Email Addresses; State, County, or Special Project affiliation(s); and your position within those Project(s) e.g. County Coordinator, Town Coordinator, Archives File Manager, etc.


Do I have to be Registered to vote?

Yes.  Effective 2004 members must be registered with the Election Committee in all areas of their Project participation no later than May 31 in order to receive a voting password for a given annual election.

Registration is disabled beginning June 1 and continues until the conclusion of the National Election, including run-off elections.

If you have registered previously, and your areas of participation and/or email address has not changed, you do not have to re-register.


I would like to vote, but I am concerned that my vote will be revealed.

The identity of the voters and the actual vote(s) are never revealed!  That information is considered extremely confidential, and is not available to any Project Member, including EC Members or Temporary EC Helpers.

You may feel quite confident that no one will ever know who you voted for, or even if you voted at all.


I still have a question or two....

Ask your SC, Advisory Board Representative, or state your question on one of the mail lists, such as

If you still need assistance, contact one of the EC Members or Temporary EC Representatives in your region/project.  Please be patient.  It's a very busy time of the year for the EC, but your question will be addressed as quickly as possible.