Second Quarter Report of the Election Committee 2005

TO: National Coordinator and Advisory Board, USGenWeb
FROM: USGenWeb Elections Committee
SUBJECT: Revised EC REPORT Second Quarter, 2005
 

APRIL - 2005: A request for second quarter updates was sent
to all State Coordinators and follow-up reminders were sent
two weeks later. Committee members worked throughout the
month to update the membership list and send registration
information to all new members. The registered list was
continually updated in preparation for the election.

The Election Committee was contacted by the OHGenWeb Project
to conduct its State Coordinator Election. After extensive
discussion with the OHGenWeb leadership, the Election
Committee declined to conduct the election. The election was
subsequently handled by OHGenWeb Project volunteers and
Sandra Quinn was elected State Coordinator.

The Election Committee was contacted by ARGenWeb Project to
conduct its State Coordinator Election. The Election
Committee conducted this election and Betsy Mills was
declared the winner in early May 2005.

The Election Committee issued a project-wide announcement of
the registration period for the upcoming National elections.

The Election committee submitted a potential slate of new
Election Committee members to the Advisory Board. That slate
was accepted on April 25, 2005.

MAY - 2005: Committee members were assigned additional
positions to cover positions left vacant by resignations.

Committee members worked to verify all new registrations
during the month to prepare the final registered list to be
used to issue passwords.

The Election Committee issued a call for temporary
volunteers to assist in the upcoming National Election
period. No temporary volunteers were seated.

The Election Committee issued two project-wide reminders of
the need to register for the upcoming National Election.

The Advisory Board notified the Election Committee that a
state-sponsored Bylaws amendment would be included on the
national ballot.

The Election Committee made a project-wide announcement of
the upcoming nomination period for Nationals. A final
reminder was sent on May 30, 2005.

JUNE - 2005: The Voter list was frozen in accordance with EC
Guidelines, and remained frozen until the conclusion of the
election with the exception of updating email addresses and
making other corrections.

The opening of the Nominations period was announced on June
1, 2005, and the EC began accepting nominations. The
Nomination Period ran from Wednesday, June 1, 2005 12:01 AM
CST through Tuesday, June 14, 2005 11:59 PM CST.

A final project-wide reminder of the nomination period was
issued on June 12, 2005.

Eighty-eight nominations were received and processed during
the nomination period.

A candidates' page was maintained throughout the nomination
period to inform members of all nominations.

On June 29 a project-wide announcement was issued providing
information about voting and the issuance of passwords.

Respectfully submitted,
USGenWeb Election Committee