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Third Quarter 2004 Report of the Election Committee

TO: National Coordinator and Advisory Board, USGenWeb
FROM: USGenWeb Elections Committee
SUBJECT: EC REPORT THIRD QUARTER 2004
DATE: October 2004

JULY-

1 July - Voting on National Election opened.

10 July - With List2 down for about a week, the EC began running into problems conducting business. Many thanks to the fine CCs at MSGenWeb for allowing the EC to temporarily "confiscate" their unarchived and private chat list. The list was returned to MSGenWeb on 12 July, the EC members unsubbed, and the MS CCs resubbed.

11 July - Lee King was declared winner of the ND SC election, conducted by the EC.

28 July - The results of the GA and MA SC elections, also conducted by the EC, were received from Larry Stephens, and the candidates and states notified. Vivian Price Saffold was elected in GA, and Betty Thomas was elected in MA.

Ongoing list problems forced the EC to use a backup USGW list made available by the NC. Several notes were lost, including two notes from members who reported they had not received passwords. Fortunately the EC was made aware of the requests in time to have passwords re issued to those members.

July 26 - The EC issued a final voting announcement to the Project, requesting that members notify the EC immediately if they have not received a password. Several members responded right away, and passwords were re-issued. Unfortunately, the EC also received several requests one to three days after the deadline, and were unable to reissue passwords to those members.

July 31 - On the last day of scheduled voting, the EC became aware that the voting form had closed prematurely. The EC immediately issued an announcement, and contacted Larry Stephens early Monday, the first opportunity. It was determined by Larry to be a simple date problem which was easily corrected. The form was re-opened Monday, August 2, and voting time was extended to Tuesday, August 3, 11:59 PM CT to compensate for the lost time. An announcement to that effect was issued by the EC.

The premature closing and restart had no effect on the totals.* The server was not down at any time. Many thanks to Larry for his prompt attention and assistance.

Results of the July voting:

National Coordinator
One Year Term Ending 8/31/05
Charles Barnum 29 06.042%
Shari Handley 245 51.042%
Don Kelly 84 17.500%
Karen Mitchell 72 15.000%
Richard White 50 10.416%
Total Votes: 480
The EC declares Shari Handley winner

Tombstone Project Representative
Two Year Term Ending 8/31/06
Kathi Jones-Hudson 13
Unopposed
The EC declares Kathi Jones-Hudson winner

Northeast/North Central (NENC) County Coordinator Representative
Two Year Term Ending 8/31/06
Scott Burow 48 35.037%
Jan Cortez 51 37.226%
Sandra Newman Sanchez 38 27.737%
Total votes: 137
The EC declares a Run-Off Election between candidates Scott Burow and Jan Cortez.

Northwest Plains (NWPL) County Coordinator Representative
Two Year Term Ending 8/31/06
Allen 38 44.706%
Darilee Bednar 47 55.294%
Total votes: 85
The EC declares Darilee Bednar winner

Southeast/Mid-Atlantic (SEMA) State Coordinator Representative
One year Replacement Term Ending 8/31/05
Sherri Hall 7 46.667%
Angie Rayfield 8 53.333%
Total votes: 15
The EC declares Angie Rayfield winner

Southeast/Mid-Atlantic (SEMA) County Coordinator Representative
Two Year Term Ending 8/31/06
Linda Blum-Barton 65 33.679%
Kati Hestand 24 12.435%
Elva Morgan 13 06.736%
Fred Smoot 62 32.124%
Sharon Tabor 29 15.026%
Total votes: 193
The EC declares a Run-Off Election between candidates Linda Blum-Barton and Fred Smoot

Southwest/South Central (SWSC) State Coordinator Representative
Two Year Term Ending 8/31/06
Larry Flesher 10
Unopposed.
The EC declares Larry Flesher winner.

Southwest/South Central (SWSC) County Coordinator Representative
Two Year Term Ending 8/31/06
David Morgan 53 38.686%
Phyllis Rippee 45 32.847%
Mike St. Clair 39 28.467%
Total votes: 137
The EC declares a Run-Off Election between candidates David Morgan and Phyllis Rippee.

Voting in the Run-Off Election began August 12 and ended August 26. The EC received 71 bounces. Several members reported not receiving a password even though a password had been sent to them. While the EC allows for accidental deletions, there is a concern that mail ISP spam filters are preventing delivery of some of the notes. This is something that is out of the hands of the EC, though we will continue to attempt to resolve any problems.

Voting in the Run-Off Election ended, and the results were posted the evening of August 28.

*Northeast/North Central (NENC) County Coordinator Representative
Two Year Term Ending 8/31/06
Scott Burow 62 - 49.600%
Jan Cortez 63 - 50.400%
Total Votes: 125 The EC declares Jan Cortez winner.

*Southeast/Mid-Atlantic (SEMA) County Coordinator Representative
Two Year Term Ending 8/31/06
Linda Blum-Barton 115 - 62.842%
Fred Smoot 68 - 37.158%
Total Votes: 183
The EC declares Linda Blum-Barton winner.

*Southwest/South Central (SWSC) County Coordinator Representative
Two Year Term Ending 8/31/06
David Morgan 64 - 50.794%
Phyllis Rippee 62 - 49.206%
Total Votes: 126
The EC declares David Morgan Winner

The EC declared the USGenWeb National Election 2004 closed. Sincere appreciation was extended to all candidates and voters, and especially to Larry Stephens for his invaluable assistance.

The EC also extended its appreciation to temp EC Helpers Barbra Chambers, Annette Peebles, and Susan Morris, who were released from the EC at the conclusion of the election.

The EC has determined that the new Registration procedures are a success. Registration has appreciably reduced the number of chronic bounces and redundant make-work that has encumbered the EC in the past. Registration has also opened the door to more direct communication with individual members, and allowed for more accurate Membership and Registration lists.

31 August - An updated membership list was uploaded to the national mail list, for the September newsletter mailing. The EC handled 72 bounces. Ultimately 22 members were removed from the lists due to chronic bounces.

September

The EC began soliciting new committee members by issuing a Call for Volunteers. Six seats are available. Some seats are currently vacant, and some will become vacant 1 January 2005. Applications will be accepted until approxmiately mid-October.

The EC began preparations to host the RAL preference Poll.

An updated membership list was uploaded to the national mail list, for the October newsletter mailing.

Respectfully submitted,

Ellen Pack
Chair, USGenWeb Election Committee

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