2004 Report of the Election Committee
TO: National Coordinator
and Advisory Board, USGenWeb
FROM: USGenWeb Elections
SUBJECT: EC REPORT FIRST
DATE: April 15, 2004
The USGenWeb Election
Committee respectfully submits the following Quarterly Report to the USGenWeb
Advisory Board, for the period 1January - 31 March, 2004.
The EC continued work
on a new automated system that would comply with the new EC Procedures.
By the middle of January it was determined that we would be unable to implement
the system designed by Larry Stephens due to software incompatibility.
The EC immediately began to devise and implement an improved manual system
that would be effective and in compliance. The EC feels it has designed
a good system, and is very appreciative of the members as they work with
us to iron out the kinks and plug holes as we spot them.
On January 12 the EC submitted
a request to the AB to allow the EC Archives seats to be filled by any
project member (aside from AB members), regardless of area of participation.
Upon passage of the motion and subsequent confirmation, the EC welcomed
Dennis Muncrief to the committee as an EC Archives Rep.
A second form for members
to use when they submit changes in email addresses and project participation
will soon be ready to test. Until the Change form is completed, members
are being encouraged to use the Registration form noted above for changes
or to contact their EC Rep.
During February and March
the EC issued several announcements via the USGenWeb Newsl>The EC began implementing
the new Registered List. Effective February 1, all current members were
rolled over to the new list, and automatically Registered.
Former EC Member Joy Fisher
worked closely with EC Member Tina Vickery to design and install a new
and improved online Registration form located at: http://www.rootsweb.com/~usgwelections/register.html
On March 8 the EC forwarded
the Membership list to Larry Stephens so that he could set up the National
Mail list for the March Newsletter. The Newsletter was released on 25 March.
The EC received approximately 150 bounces, of which about 2/3 have been
A few members indicated
they did not receive the March Newsletter, even though their names and
correct email addresses were on the submitted list. The EC has a concern
that spam filters may be interfering with the delivery of some of the Newsletters,
and may prevent some members from receiving voting passwords during the
upcoming election. The EC has no control over individual spam filters,
and has encouraged members to tweak the filters or contact their email
ISP so that official USGenWeb mail will not be intercepted.
Chair, USGenWeb Election