The USGenWeb Election Committee is an Official Committee of the USGenWeb Project.
It is not affiliated with any other election, voting or campaign project or committee.


First Quarter 2004 Report of the Election Committee

TO: National Coordinator and Advisory Board, USGenWeb
FROM: USGenWeb Elections Committee
SUBJECT: EC REPORT FIRST QUARTER 2004
DATE: April 15, 2004

The USGenWeb Election Committee respectfully submits the following Quarterly Report to the USGenWeb Advisory Board, for the period 1January - 31 March, 2004.

January -

The EC continued work on a new automated system that would comply with the new EC Procedures. By the middle of January it was determined that we would be unable to implement the system designed by Larry Stephens due to software incompatibility. The EC immediately began to devise and implement an improved manual system that would be effective and in compliance. The EC feels it has designed a good system, and is very appreciative of the members as they work with us to iron out the kinks and plug holes as we spot them.

On January 12 the EC submitted a request to the AB to allow the EC Archives seats to be filled by any project member (aside from AB members), regardless of area of participation. Upon passage of the motion and subsequent confirmation, the EC welcomed Dennis Muncrief to the committee as an EC Archives Rep.

February -

A second form for members to use when they submit changes in email addresses and project participation will soon be ready to test. Until the Change form is completed, members are being encouraged to use the Registration form noted above for changes or to contact their EC Rep.

March -

During February and March the EC issued several announcements via the USGenWeb Newsl>The EC began implementing the new Registered List. Effective February 1, all current members were rolled over to the new list, and automatically Registered.

Former EC Member Joy Fisher worked closely with EC Member Tina Vickery to design and install a new and improved online Registration form located at: http://www.rootsweb.com/~usgwelections/register.html

On March 8 the EC forwarded the Membership list to Larry Stephens so that he could set up the National Mail list for the March Newsletter. The Newsletter was released on 25 March. The EC received approximately 150 bounces, of which about 2/3 have been reconciled.

A few members indicated they did not receive the March Newsletter, even though their names and correct email addresses were on the submitted list. The EC has a concern that spam filters may be interfering with the delivery of some of the Newsletters, and may prevent some members from receiving voting passwords during the upcoming election. The EC has no control over individual spam filters, and has encouraged members to tweak the filters or contact their email ISP so that official USGenWeb mail will not be intercepted.

Respectfully Submitted,

Ellen Pack
Chair, USGenWeb Election Committee


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