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Motions and Voting - 9/1/02 and ending 8/31/03

Motion 02-13 . . . . . . . . . To appoint George Waller to vacant NE/NC SC Rep seat
Motion to Table 02-13
Motion 02-14 . . . . . . . . . Board Secretary (Recording Secretary) appointment
Motion 02-15 . . . . . . . . . Webmaster appointment
Motion 02-16 . . . . . . . . . Election Committee slate
Motion 02-17 . . . . . . . . . Advisory Board Representation on Election Committee
Motion to Reconsider 02-17
Revote on Motion 02-17
Motion 02-18 . . . . . . . . . No meeting adjournment with open agenda items
Motion 02-19 . . . . . . . . . USGENWEB-ALL-L Disposition
Motion to Amend 02-19
Motion to Set Aside 02-19
Motion 02-20 . . . . . . . . . To appoint Richard Pettys to the Election Committee
Motion 02-21 . . . . . . . . . To appoint Tina Vickery to vacant NE/NC SC Rep seat
Motion to Reconsider 02-21
Revote on Motion 02-21
Motion 02-22 . . . . . . . . . To appoint Jan Cortez Temporary AB Rep to EC
Motion 02-23 . . . . . . . . . Procedure for removing an SC or ASC from office
Motion to Recess . . . . . . To recess for the Christmas holiday

Motion Number: 02-13

Motion: "Move that George Waller be appointed to serve as Northeast/North Central State Coordinator Representative until the next regularly scheduled election."

Presented by: Bill Oliver 9/3/02
Seconded by: Phyllis Rippee

Motion: "I move to table Motion 02-13." (see above)

Presented by: Robert Bremer 9/4/02
Seconded by: Tim Stowell

YES votes: Joe Miller, Robert Bremer, Jan Cortez, Kathy Heidel, Tim Stowell, Larry Flesher

NO votes: Bill Oliver, Jimmy Epperson, Ron Eason, Phyllis Rippee, Jana Black, Mary Ann Hetrick, Chair Richard Harrison (tie breaker)

not voting: Vicki Shaffer, Teresa Lindquist

RESULT: The motion to table fails, 6 yes to 7 no votes, with 2 members not voting.

RESULT: Motion 02-13 was withdrawn 9/11/02.


Motion Number: 02-14

Motion: "I move that the AB confirms the appointment of Shari Handley for Board Secretary."

Presented by: Kathy Heidel 9/9/02

Seconded by: Jimmy Epperson

YES votes: Joe Miller, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Kathy Heidel, Tim Stowell, Jimmy Epperson, Ron Eason, Larry Flesher, Phyllis Rippee, Jana Black

NO votes: none

not voting: Vicki Shaffer, Teresa Lindquist, Robert Bremer

RESULT: Motion 02-14 passes, 11 yes to 0 no votes, with 3 members not voting.


Motion Number: 02-15

Motion: "I move that Pam Reid continue as the Webmaster for the National Website for this year."

Presented by: Kathy Heidel 9/12/02

Seconded by: Jimmy Epperson

YES votes: Vicki Shaffer, Joe Miller, Robert Bremer, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Kathy Heidel, Tim Stowell, Jimmy Epperson, Ron Eason, Larry Flesher, Phyllis Rippee, Jana Black

NO votes: none

not voting: Teresa Lindquist

RESULT: Motion 02-15 passes, 13 yes to 0 no votes, with 1 member not voting.


Motion Number: 02-16

Motion: " I move the slate of Election Committee Volunteers submitted by Linda Haas Davenport and posted to Board-L by the NC on 9/19/2002 be approved."

Presented by: Jimmy Epperson 9/20/02

Seconded by: Ron Eason

YES votes: Joe Miller, Robert Bremer, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Kathy Heidel, Jimmy Epperson, Ron Eason, Larry Flesher, Phyllis Rippee, Jana Black

NO votes: Vicki Shaffer, Tim Stowell

not voting: Teresa Lindquist

RESULT: Motion 02-16 passes, 11 yes to 2 no votes, with 1 member not voting.


Motion Number: 02-17

Motion: "I move that the 'Standing Election Procedures Section A, subparagraph 1. Composition of the subcommittee' containing the sentence 'The National Coordinator and the Representative-at-Large to the Advisory Board shall both serve as ex-officio members of the EC.' be changed so that the sentence becomes 'The National Coordinator, as ex officio member, and one other Advisory Board Representative, chosen by the Board, shall serve as advisors on the EC subcommittee.' Furthermore, that all references to the 'Representative-at-Large' be changed to read 'Advisory Board Representative' with the exception of the reference in Section B. Duties of the subcommittee, subparagraph 1. To wit: Section A, subparagraph 2, paragraphs 6 and 7; Section A, subparagraph 3, paragraph 2; Section B, subparagraph 5, division 'e.' "

Presented by: Kathy Heidel 9/23/02

Seconded by: Larry Flesher

YES votes: Robert Bremer, Bill Oliver, Kathy Heidel, Tim Stowell, Jimmy Epperson, Ron Eason, Phyllis Rippee

NO votes: Vicki Shaffer, Joe Miller, Teresa Lindquist, Jan Cortez, Jana Black

not voting: Mary Ann Hetrick, Larry Flesher

RESULT: Motion 02-17 fails, 7 yes to 5 no votes, with 2 members not voting.


Motion Number: 02-18

Motion: " I move that no meeting may be declared adjourned as long as there are items on the agenda that are unresolved; that no items on the agenda may be 'set aside', referred to committee, nor pushed forward to the next meeting, except by general consent approval by the Advisory Board."

Presented by: Bill Oliver 9/28/02, amended 10/3/02

Seconded by: Jan Cortez

YES votes: Joe Miller, Robert Bremer, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Kathy Heidel, Tim Stowell, Ron Eason, Larry Flesher, Phyllis Rippee

NO votes: Vicki Shaffer, Jana Black

not voting: Teresa Lindquist, Jimmy Epperson

RESULT: Motion 02-18 passes, 10 yes to 2 no votes, with 2 members not voting.


Motion Number: 02-19

Motion: "Whereas the USGenWeb-All list has traditionally been a list were USGenWeb members who were so inclined could join and share knowledge or concern regarding the USGenWeb Project and is therefore the members list we the members of the Advisory Board hereby implement the following with regard to this list and its administration:

- that the list be reopened as soon as this motion is passed and the following points have been addressed:

List Membership:

- that it be open to all voting members of the USGenWeb Project whose membership will be confirmed by the list administrator or his/her designee, as the person wishing to join has their name listed as a member of xxgenweb state project or special project on their main site as a bona fide member.

- that it will be the responsibility of each list member to provide said proof by sending a working URL or letter from the state's project or special project naming them as a member

- that upon verification that each list member have full posting privileges within the confines of the list rules

List Administration:

- that the list be administrated on a rotating basis by the 8 CC Reps of the 4 regions on a quarterly basis, starting with those members whose term of office ends 31 August 2003, so that each of the 8 CC Reps will have a turn at administering the list.

- that the list administrator have 2 CCs as co-administrators appointed by them who are not members of the current Advisory Board. These 2 CCs term of office will expire with the list administrator's term so that 2 CCs will have to be appointed by the incoming administrator.

- that these 3 administrators shall be free from interference by the National Coordinator or the Advisory Board in administrating the list unless or until such time as corrective action so designated by the list rules are not enforced by them.

List Decorum:

- whereas the list management now falls under the jurisdiction and/or responsibility of the Advisory Board the following standards will be applied:

- no profanity

- no name-calling of fellow members

- staying on topic.

While some topics are ok that are not related to the list, such as holiday greetings or announcements, if you aren't sure, then don't or at least ask the administrator for permission to post items that may be of general interest.

Proper netiquette (etiquette on the Internet) is that one does not forward private emails in totality to another person without prior permission of the sender. You may certainly say that x person told me this and/or quote from a message you received much like you would from a newspaper or book.

Harassment and Flaming:

from the following website(s) -

http://english.ttu.edu/carter/MBU/MBU.definitions.html :

The definition of "flaming" seems to have taken two different directions in the past couple of years.

A. As a term applied to electronic discussions, it refers to a situation where people say something in the electronic situation they probably wouldn't say in a face to face situation. Social norms seem to have been broken because of the electronic element. More specifically, most people would further define this situation ONLY if it applies to negative utterances: gay-bashing, cursing, cutting remarks. This kind of flaming usually destroys/degrades the conversation. Many people believe the teacher should intervene at this point; others feel like the group will monitor itself and bring social pressure to bear on the flamer.

B. The second definition seems more prevalent on the news groups, where it refers to jumping on someone's case for some reason. This definition doesn't carry the connotation of saying what you normally wouldn't say in face-to-face discussions, but rather giving your blunt opinion. e.g. "Sorry for this flame, but you don't know what the hell you're talking about!" In my opinion, this kind of flaming rarely shuts down the conversation unless it degenerates into the first kind of flaming.

Harassment - copied in part from -

http://www.teachers.ab.ca/publications/monographs/harassment/harassment03.html

Would I want this behavior to be the subject of a column in the newspaper or to appear on the evening news?

Would I behave this way if a member of my family were standing next to me?

Would I want to see someone I love treated this way?

Is the behavior initiated equally by me and the other person?"

Penalty Box:

- if members are accused by another member of slander, the list administrator(s) must investigate to the best of their ability.

- first infractions would require a public apology on the list by the person accused within a prescribed period of time, else face restriction or loss of posting privileges for a certain amount of time, in other words going to the penalty box.

- further infractions will require greater penalties to be determined by the list administrators by a majority vote.

- penalties imposed must be made public so that the other members may understand the consequences for improper conduct and so they will know when the penalty phase ends for the accused.

- other penalties or list rules to be posted publicly by the list administrator and in the letter that members receive upon subscription."

Presented by: Tim Stowell 10/8/02

Seconded by: Kathy Heidel


Motion Number: Amend 02-19

Motion: " Whereas the USGenWeb-All list has traditionally been a list were USGenWeb members who were so inclined could join and share knowledge or concern regarding the USGenWeb Project and is therefore the eligible voting members list, we the members of the Advisory Board hereby implement the following with regard to this list and its administration:

-that the list be reopened as soon as this motion is passed and the following points have been addressed:

List Membership:

-that it be open to all eligible voting members of the USGenWeb Project whose membership will be confirmed by the list administrator or his/her designee, as the person wishing to join has their name listed as a member of xxgenweb state project or special project on their main site as a bona fide member.

-that it will be the responsibility of each list member to provide said proof by sending a working URL or email letter from the state's project or special project naming them as a member that upon verification that each list member have full posting privileges within the confines of the list rules

List Administration:

-that the list be administrated by one AB members, and two project members selected by the AB. That these 3 administrators shall be free from interference by the National Coordinator or the Advisory Board in administering the list, unless or until such time as corrective actions so designated by the list rules are not enforced by them. Penalty only upon concurrence by two list administrators.

List Decorum:

whereas the list management now falls under the jurisdiction and/or responsibility of the Advisory Board the following standards will be applied:

No profanity

No name-calling of fellow members

Stay on topic.

While some topics are ok that are not related to the list, such as holiday greetings or announcements, if you aren't sure, then don't, or at least ask the administrator for permission to post items that may be of general interest.

No statements of a libelous nature (Def: Written defamation. Publicly communicated, false written statements that injure a person's reputation, business or property rights.

No threats to life, limb or harm in any way, nor threats of a legal nature.

Proper netiquette (etiquette on the Internet) is that one does not forward private emails in totality to another person without prior permission of the sender. You may certainly say that x person told me this and/or quote from a message you received much like you would from a newspaper or book.

Penalty Box:

First offense - a verbal warning.

Second offense - Posts moderated for a week.

Third Offense - Posts moderated for a month.

Fourth Offense - automatic suspension.

All offenses subject to appeal to the AB for a decision or mediation."

Presented by: Jan Cortez 10/18/02

Seconded by: Bill Oliver


Motion Number: Set Aside 02-19

Motion: "I move to temporarily set aside the discussion of the amendment to motion 02-19 in order to take up the more pressing issue of seating a representative from the NE region.." (see above)

Presented by: Phyllis Rippee 10/23/02

Seconded by: Jan Cortez

YES votes: Joe Miller, Robert Bremer, Jan Cortez, Mary Ann Hetrick, Ron Eason, Larry Flesher, Phyllis Rippee

NO votes: Jana Black

not voting: Vicki Shaffer, Teresa Lindquist, Bill Oliver, Tim Stowell, Jimmy Epperson

RESULT: The motion to set aside fails for lack of a quorum 10/28/02.


02-19 Amended Version (Jan Cortez)

YES votes: Joe Miller, Jan Cortez, Mary Ann Hetrick, Tim Stowell, Jimmy Epperson

NO votes: Vicki Shaffer, Larry Flesher, Phyllis Rippee, Jana Black

not voting: Teresa Lindquist, Robert Bremer, Bill Oliver, Ron Eason

RESULT: The amended motion fails, 5 yes to 4 no votes, with 4 members not voting (11/2/02).


02-19 Original Version (Tim Stowell)

YES votes: Robert Bremer, Bill Oliver, Ron Eason

NO votes: Vicki Shaffer, Joe Miller, Mary Ann Hetrick, Jimmy Epperson, Larry Flesher, Phyllis Rippee, Jana Black

not voting: Teresa Lindquist, Jan Cortez, Tim Stowell

RESULT: The original motion 02-19 fails, 3 yes to 7 no votes, with 3 members not voting (11/7/02).


Motion Number: 02-20

Motion: "I move that we confirm the appointment of Richard Pettys as a member of the Election Committee for the Southeast/Mid-Atlantic Region."

Presented by: Jimmy Epperson 11/8/02

Seconded by: Larry Flesher

YES votes: Vicki Shaffer, Joe Miller, Robert Bremer, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Tim Stowell, Jimmy Epperson, Ron Eason, Larry Flesher, Phyllis Rippee

NO votes: none

not voting: Teresa Lindquist, Jana Black

RESULT: Motion 02-20 passes, 11 yes to 0 no votes, with 2 members not voting. (11/12/02)


Motion Number: 02-21

Motion: "I hereby move that Tina Vickery be appointed to fill the position of

SC Rep for the Northeast/North Central Region."

Presented by: Tim Stowell 11/12/02

Seconded by: Mary Ann Hetrick

YES votes: Robert Bremer, Jan Cortez, Mary Ann Hetrick, Jimmy Epperson, Phyllis Rippee

NO votes: none

ABSTENTIONS: Joe Miller

not voting: Vicki Shaffer, Teresa Lindquist, Bill Oliver (late vote), Tim Stowell (late vote), Ron Eason (late vote), Larry Flesher, Jana Black

RESULT: The motion fails for lack of a quorum (11/17/02).


Motion Number: RECONSIDER 02-21

Motion: "I move to reconsider Motion 02-21."

Presented by: Phyllis Rippee 11/18/02

Seconded by: Bill Oliver

YES votes: Joe Miller, Robert Bremer, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Tim Stowell, Jimmy Epperson, Ron Eason, Larry Flesher, Phyllis Rippee

NO votes: none

not voting: Vicki Shaffer, Teresa Lindquist, Jana Black

RESULT: The motion to reconsider passes, 10 yes votes to 0 no votes, with 3 members not voting (11/19/02).


REVOTE - Motion Number: 02-21

YES votes: Robert Bremer, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Tim Stowell, Jimmy Epperson, Ron Eason, Larry Flesher, Phyllis Rippee

NO votes: none

not voting: Vicki Shaffer, Joe Miller, Teresa Lindquist, Jana Black

RESULT: Motion 02-21 passes with 9 yes votes and 4 members not voting. Tina Vickery is appointed NE/NC SC Rep (11/21/02).


Motion Number: 02-22

Motion: "I nominate Jan Cortez to serve as 'Temporary Representative to the Elections Committee to assist them in vote counting for their internal election.' "

Presented by: Tina Vickery 11/26/02

Seconded by: Jimmy Epperson

YES votes: Tina Vickery, Jimmy Epperson, Jana Black

NO votes: Teresa Lindquist, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Tim Stowell, Ron Eason

not voting: Vicki Shaffer, Joe Miller, Robert Bremer, Larry Flesher, Phyllis Rippee

RESULT: With 3 yes votes, 6 no votes, and 5 members not voting, motion 02-22 fails (11/30/02).


Motion Number: RECONSIDER Motion 02-17

Motion: "I move that we reconsider Motion 02-17."

Presented by: Ron Eason 12/1/02

Seconded by: Bill Oliver

YES votes: Joe Miller, Tina Vickery, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Jimmy Epperson, Ron Eason, Larry Flesher, Phyllis Rippee, Jana Black

NO votes: Teresa Lindquist

not voting: Vicki Shaffer, Robert Bremer, Tim Stowell

RESULT: With 10 yes votes, 1 no vote, and 3 members not voting, the motion to reconsider motion 02-17 passes (12/3/02).


Motion Number: Revote on Motion 02-17

Motion: "I move that the 'Standing Election Procedures Section A, subparagraph 1. Composition of the subcommittee' containing the sentence 'The National Coordinator and the Representative-at-Large to the Advisory Board shall both serve as ex-officio members of the EC.' be changed so that the sentence becomes 'The National Coordinator, as ex officio member, and one other Advisory Board Representative, chosen by the Board, shall serve as advisors on the EC subcommittee.' Furthermore, that all references to the 'Representative-at-Large' be changed to read 'Advisory Board Representative' with the exception of the reference in Section B. Duties of the subcommittee, subparagraph 1. To wit: Section A, subparagraph 2, paragraphs 6 and 7; Section A, subparagraph 3, paragraph 2; Section B, subparagraph 5, division 'e.' "

YES votes: Vicki Shaffer, Tina Vickery, Robert Bremer, Mary Ann Hetrick, Bill Oliver, Jimmy Epperson, Ron Eason, Larry Flesher, Phyllis Rippee, Jana Black

NO votes: none

not voting: Joe Miller, Teresa Lindquist, Jan Cortez, Tim Stowell

RESULT: Motion 02-17 passes, 10 yes votes to 0 no votes, with 4 members not voting.


Motion Number: 02-23

Motion: I move that the following be adopted as: Standing Rule for Removal of an SC or ASC:

A. The process for removal of an SC or ASC may be initiated by the Advisory Board, or by a petition signed by 10% of the CCs of the State and presented to at least one of the regional CC Representatives for immediate forwarding to the entire Advisory Board. Reason(s) for removal must be clearly stated.

B. Reason(s) for removal will be forwarded to the SC, or ASC, who will have three (3) days to send a response to his/her regional SC Representative for immediate forwarding to the entire Advisory Board.

C. Regardless of which entity begins the process, the National Coordinator shall send a copy of the reasons for removal and the response (if any) to the Election Committee, instructing the Committee to conduct a vote within the State and within the Advisory Board, simultaneously, asking the question "Shall [Name and Title] be removed from office?" Choices are to be "Yes", "No", "Present". Included with this question will be the reason(s) for removal and the response (if any). The voting period will be 10 days in length.

D. Removal will require, per USGenWeb Project Bylaws, a 2/3 majority vote of the Advisory Board and a 2/3 vote of at least 75% of the CCs of that State.

E. No removal procedure may be implemented against the same SC, or ASC, within six of months of a failed attempt, unless evidence is presented to the Advisory Board that retaliatory actions are being taken, or attempted, against the initiators of the original action.

F. This policy will go into effect upon passage.

Presented by: Phyllis Rippee 12/20/02

Seconded by: Larry Flesher

YES votes:

NO votes:

not voting:

RESULT:


Motion Number: Motion to Recess

Motion: "I move that the AB Board recess from this point in time [passage of this motion] until Thusday morning at 8 a.m. PST to allow each of us the opportunity of giving our undivided attention to family and friends."

Presented by: Bill Oliver 12/21/02

Seconded by: Phyllis Rippee

RESULT: Motion passed by general consent.


 

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