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Advisory Board Minutes - December 2007

 

LINKS TO MINUTES
DECEMBER 2007 SESSION
DECEMBER 2007 MEETING OPEN
DECEMBER 2007 AGENDA
CONFIRMATION OF ELECTION COMMITTEE SLATE
MOTION 2007/08-02
MINUTES: NOVEMBER 2007
CALL FOR VOLUNTEERS -GRIEVANCE COMMITTEE
FACT FINDING COMMITTEE'S REPORT
DECEMBER 2007 MEETING ADJOURNED

DECEMBER 2007 MEETING OPEN (Dec 1, 2007) By the NC
The November meeting of the USGenWeb Project Advisory
Board is adjourned. The December meeting is convened.

DECEMBER 2007 AGENDA (Dec 2, 2007) By the NC
Old Business:
-- Follow-up and conclusion of Friend of the USGenWeb Project logo and National page;
-- Continuing discussions with TGN;
-- TOS/Privacy/Copyright statement proposal - [brought by a member];
-- Grievance Committee 3rd Quarter Report;
-- Newsletter Committee 3rd Quarter Report;
-- Special Fact Find Group Report
-- Appointment of Board Parliamentarian;
-- Speakers, Educational and Promotional Resources National page.
New Business:
-- Approval of November Minutes;
-- Confirmation of Election Committee slate;
-- Approval of a revised EC Policy.

CONFIRMATION OF ELECTION COMMITTEE SLATE

(Dec 2, 2007) By the NC

The NC posted a request from the Election Committee to approve a slate of new members and called for a motion to confirm the slate.
Such motion was made by Larry Flesher 2nd by Cyndie Enfinger

(Dec 3 2007) By the NC

The NC stated that the Election Committee's request was not in the proper format and requested Larry Flesher and Cyndie Enfinger to withdraw the motion.
Both did so.

(Dec 4, 2007) By the NC
Due to the time sensitive nature of this request, may I hear a motion to confirm the below slate of Election Committee members?
- - - -
The EC respectfully submits the following slate of prospective EC Members for your approval/disapproval, per Election Committee Procedures Section A, Item 2, par. 2:
"From the list of volunteers, the EC shall select new or replacement members for the EC. This list of volunteers shall then be submitted to the Advisory Board for approval and confirmation. The Advisory Board shall not be allowed to "pick and choose" any individual committee member. Should the Advisory Board disapprove the slate of members in its entirety, the process shall be repeated."

List of members: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-12/1196795377
Correction for qualifying position at:
http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-12/1196818065
Should the AB approve of the submitted slate, the EC requests immediate seating of all new EC members.
The Election Committee appreciates the Advisory Board's consideration on this matter at its earliest convenience, and will be happy to answer any questions.

Respectfully submitted,
The USGW Election Committee


MOTION 2007/08-02

(Dec 4, 2007) By Greta Thompson, 2nd by Phyllis Rippee

Move to approve and confirm the following slate of Election Committee members.

(Dec 4, 2007) By the NC

If the Advisory board has no discussion or objection, the proposed slate will stand confirmed December 4, 2007 4pm EST.

Cyndie Enfinger pointed out, and objected to, the time frame allowed for response being 33 minutes.

The NC corrected the date from December 4 to December 6th

(Dec 6, 2007) By the NC
Having heard no objection or discussion, Motion 2007/08-02 is declared passed.
Thank you to the newly confirmed members for your service to the USGenWeb Project in this important USGenWeb Project function and committee.


MINUTES: NOVEMBER 2007

(Dec 4, 2007) By the NC
The November Minutes have been posted for review to the national website at: http://www.usgenweb.com/business/AB-11-2007.shtml
If there is no objection or corrections the minutes will stand approved as of December 6, 2007, 12:00 p, EST.
(Dec 6, 2007) By the NC
The formatting issue brought by Greta Thompson has been corrected. Having heard no other objection, the November minutes are approved and are available at: http://www.usgenweb.com/business/AB-11-2007.shtml


CALL FOR VOLUNTEERS -GRIEVANCE COMMITTEE

(Dec 10, 2007) By the NC
Please forward to all appropriate USGenWeb Project lists.
- - - -
Call for Volunteers
The Grievance Committee of USGENWEB hereby formally requests candidates for the positions of Mediator and Arbitrator. Candidates should have past experience in their personal or professional lives that reflects the following attributes:
Full posting at: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-12/1197267961

Bob Sweeney
Chair, Grievance Committee


FACT FINDING COMMITTEE'S REPORT

(Dec 12, 2007) By the NC

The following has been submitted by the Special Fact Finding Study Group specified in Motion [07-12] and appointed in Motion 2007/08-01.

Thank you very much to all committee members.
- - - -
The committee has organized as follows:

Appointed Patrice Green, Secretary
Appointed Alice Gayley, Chair

The committee has initiated research into the following areas of possible organizational structures for the USGenWeb Project:

* Incorporate in any state as a non-profit (researching requirements for every state)

* Obtain an Agent for Service and/or register in one of the 12 states that recognizes unincorporated non-profit associations.

* Research the requirements to obtain tax exempt status under Section 501(c)(3) of the US code (necessary to obtain grants).

* Determine how to create/incorporate a "Friends of USGenWeb" organization that can solicit funds to on behalf of the USGenWeb to further our goal of putting genealogical data on line so that it is free to researchers.

Current activities:

Initiate identification and review of state requirements for incorporation

Provide a fact sheet to the AB with basic information for incorporation (or registration) in each state.

NOTE; The IRS recently published new requirements for obtaining 501(c)(3) status in 2008. Research will begin on the necessary steps. http://www.irs.gov/charities/charitable/article/0,,id=175419,00.html

Respectfully submitted,

The USGenWeb Fact Finding Committee


DECEMBER 2007 MEETING ADJOURNED (Dec 22, 2007) By the NC
If there are no objection, the December meeting of the USGenWeb Project Advisory Board will be adjourned on December 23, 2007. The January session will be reconvened on January 2, 2008.
No objections were posted and the December meeting stood adjourned.

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Linda Davenport, Secretary.

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