|CALL TO ORDER & AGENDA
December 2005 SESSION
(3 December 2005) The December 2005 meeting was opened by the NC.
Announcement - Christmas Recess
|ANNOUNCEMENT - CHRISTMAS RECESS||
(3 December 2005) By the NC
(3 December 2005) NC forwarded minutes to National Web Master for posting.
(10 December 2005) Without objection the minutes of the November 2005 meeting of the Advisory Board were approved as written.
|MOTION 05-24 - ELECTION COMMITTEE SLATE (REVISED)||(3 December 2005) Revised Slate submitted by the EC
"Please present to the Advisory Board as the agenda dictates.
TO: National Coordinator and Advisory Board, USGenWeb
Jo (Castleberry) Branch:
Parish Coordinator for Cameron, E. Baton Rouge and Evangeline
NOTE: You do *not* have to be a member in any of the above
(4 December 2005) Discussion called by NC
(4 December 2005) Voted called by NC: ACCEPT or REJECT slate.
ACCEPT: George Waller, Sundee Maynez, David Morgan, Jeff Scism, Cyndie Enfinger, Larry Flesher, Darilee Bednar, Mike St. Clair, Suzanne Shephard, Karen De Groote-Johnson
(7 December 2006) With 10 ACCEPT votes, 4 REJECT votes, 0 ABSTENTIONS, and 0 NOT VOTING, Motion 05-24 passed.
(7 December 2005) Motion by Jeff Scism on 6 December 2005 to reconsider voting on Motion 05-24 is withdrawn.
|EC SECOND QUARTER 2005 REPORT (REVISED)||
(3 December 2005)
The Election Committee was contacted by the OHGenWeb Project
The Election Committee was contacted by ARGenWeb Project to
The Election Committee issued a project-wide announcement of
The Election committee submitted a potential slate of new
MAY - 2005: Committee members were assigned additional
Committee members worked to verify all new registrations
The Election Committee issued a call for temporary
The Election Committee issued two project-wide reminders of
The Advisory Board notified the Election Committee that a
The Election Committee made a project-wide announcement of
JUNE - 2005: The Voter list was frozen in accordance with EC
The opening of the Nominations period was announced on June
A final project-wide reminder of the nomination period was
Eighty-eight nominations were received and processed during
A candidates' page was maintained throughout the nomination
On June 29 a project-wide announcement was issued providing
|EC THIRD QUARTER 2005 REPORT||
(3 December 2005)
JULY 2005: Passwords were sent to all registered members beginning on July 1, 2005. An error regarding the ballot number was noted and a message was broadcast project-wide immediately.
On July 3, 2005, an additional informational message regarding the ballot for the logos was broadcast to all regional lists.
During the voting period, the Election Committee answered questions from project members regarding the ballot and voting; responded to members who failed to receive a password promptly due to changes in e-mail and/or spam filters; and reconciled issues related to bounces from the initial password e-mails.
AUGUST 2005: On August 1, 2005 the following election results were broadcast project-wide:
Davenport 208 41.683
499 votes cast. USGenWeb Election committee declares runoff
494 votes cast. USGenWeb Election committee declares runoff between Mike St. Clair and Betsy Mills.
148 votes cast. USGenWeb Election committee declares runoff between Robert Sweeney and Jeff Scism.
13 votes cast. USGenWeb Election committee declares George
Waller the winner.
88 votes cast. USGenWeb Election committee declares Karen De
Groote-Johnson the winner.
9 votes cast. USGenWeb Election committee declares runoff between Sundee Maynez and Jason Mendenhall.
195 votes cast. USGenWeb Election committee declares runoff between Suzanne Shepard and Fred Smoot.
70 votes cast. Ran unopposed. USGenWeb Election committee declares Cyndie Enfinger winner.
144 votes cast. USGenWeb Election committee declares runoff
between Bettie Wood and Trey Holt.
AMENDMENT TO BYLAWS
504 votes cast.
ARTICLE XVI. AMENDMENT TO BYLAWS Section 4. Voting on any proposed amendment to the bylaws shall be during the annual voting period of July 1-July 31 and a two-thirds (2/3) majority of the members voting within that time frame is required for the amendment to pass. Bylaw amendment passes.
The USGenWeb Project Logo Contest.
8. All eligible entries will be placed before a vote of USGenWeb members during the regular elections period in July, 2005. The top vote-getter will be USGenWeb's main Official Logo. The next three top vote-getting designs (or less if there are not three additional entries) will be the Official Alternate Logos. In the event of a tie, the Advisory Board will vote to break the tie. The decision of the Advisory Board will be final. There is no monetary compensation for this contest.
AB5 58 http://www.usgenweb.com/logos/images/usgenweb.gif
On August 5, 2005 notice was sent to all national and regional list giving information about the schedule for the run-off election. It was announced that voting will begin August 11, 2005 (12:01 am) and will end August 25, 2005 (11:59 pm) CST. A link was provided to direct members to information about the candidates posted on the Election Committee web pages.
On August, 6, notice was sent to all national and regional list regarding a Special Election dictated by the passage of the Bylaws Amendment.
The USGenWeb Project Election Committee obtained Advisory Board approval of the following time-frame:
-- two (2) week period for registration [required];
On August 26, the following results of the Run-Off Elections were broadcast project wide:
National Coordinator. 8/31/2006.
Representative at Large. 8/31/2007.
Northeast/North Central Region. County Coordinator
Northwest/Plains Region. State Coordinator Representative.
Southeast/Mid-Atlantic Region. County Coordinator Representative.
Southwest/South Central Region. County Coordinator Representative.
On August 28, 2005, notice was broadcast to regional lists that the registration form was open for the election of Special Project Representative and registration could continue until September 12, 2005. The nomination period for the election of the Special Project Representative was September 14 - September 21.
|FINAL CALL AND VOTE FOR GRIEVANCE MEDIATORS||
(5 December 2005) By the NC - Final call for volunteers
(7 December 2005) Call for vote for five (5) mediators.
Darilee Bednar: David Morgan, Jeff Scism, Darilee Bednar, Sundee Maynez, Mike St. Clair, Bettie Wood, Jan Cortez, George Waller, Suzanne Shephard, Cyndie Enfinger, Angie Rayfield, Karen De Groote-Johnson, Larry Flesher,
Linda Blum-Barton: David Morgan, Jeff Scism, Darilee Bednar, Sundee Maynez, Mike St. Clair, Bettie Wood, Jan Cortez, George Waller, Suzanne Shephard, Cyndie Enfinger, Angie Rayfield, Karen De Groote-Johnson, Larry Flesher,
Cyndie Enfinger: David Morgan, Jeff Scism, Darilee Bednar, Sundee Maynez, Mike St. Clair, Bettie Wood, Jan Cortez, George Waller, Suzanne Shephard, Cyndie Enfinger, Angie Rayfield, Karen De Groote-Johnson, Larry Flesher,
Sundee Maynez: David Morgan, Jeff Scism, Darilee Bednar, Sundee Maynez, Mike St. Clair, Bettie Wood, Jan Cortez, George Waller, Suzanne Shephard, Cyndie Enfinger, Angie Rayfield, Karen De Groote-Johnson, Larry Flesher
Jeff Scism: none
(9 December 2005) With 13 votes for the first five names, 0 votes for the last name, and 1 member (Bettie Wood) not voting, the following AB members were selected as grievance mediators for the AB term ending August 31, 2006:
(9 December 2005) Mediator names forwarded by NC to Board Secretary and National Web Master.
|DISCUSSION - AB VOTING SOP||
(11 December 2005) Discussion moved to ABChat by the NC.
(13 December 2005) Announcement by NC that per discussion on ABChat there will be no change to AB Voting SOP as written.
|ANNOUNCEMENT - EXECUTIVE SESSION||
(13 December 2005) By the NC: The AB is in Exec discussing possible grievances. One grievance of a CC vs SC has been submitted to mediation.
|ANNOUNCEMENT - ALIAS PROCEDURES/EC PROPOSED GUIDELINE CHANGES||
(13 December 2005) By the NC: Decision on whether to establish a committee is moved to ABChat.
|MOTION TO ESTABLISH ALIAS COMMITTEE||
(17 December 2005) Moved by George Waller
"I move that the AB form an Alias Committee to develop procedures regarding the fraudulent use of aliases to multiply register for voting. Outcome will be based on simple majority."
(17 December 2005) Seconded by Sundee Maynez
(17 December 2005) By George Waller -
(20 December 2005) By George Waller
(20 December 2005) Motion to withdraw seconded by Sundee Maynez
[No further action taken - AB Secretary]
|ANNOUNCEMENT - ELECTION OF EC OFFICERS||
(21 December 2005) Forwarded by George Waller
"TO: USGenWeb Advisory Board
"The EC has completed its annual election of committee
"Lori and Shirley will take office effective January 1, 2006
|ANNOUNCEMENT - CHRISTMAS RECESS||
(23 December 2005) By the NC. Without objection, the AB recessed until Jan 2, 2006.
(2 January 2006) By the NC: Without objection, December meeting adjourned January 4, with January 2006 meeting beginning the same day.
The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/
Ellen Pack, Recording Secretary
Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Ellen Pack .