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Advisory Board Minutes - December 2005

 

CALL TO ORDER & AGENDA
December 2005 SESSION

(3 December 2005) The December 2005 meeting was opened by the NC.

AGENDA

Announcement - Christmas Recess
November Minutes
Motion 05-24 - Election Committee Slate (Revised)
EC Second Quarter 2005 Report (Revised)
EC Third Quarter 2005 Report
Final Call And Vote For Grievance Mediators
Discussion - AB Voting Sop
Announcement - Executive Session
Announcement - Alias Procedures/EC Proposed Guideline Changes
Motion To Establish Alias Committee
Announcement - Election Of EC Officers
Announcement - Christmas Recess
Adjournment


ANNOUNCEMENT - CHRISTMAS RECESS

(3 December 2005) By the NC
The Advisory Board will recess for the Christmas Holidays from Friday Dec 23rd through Jan 2nd, 2006 unless there is a pressing reason for not recessing.


NOVEMBER MINUTES

(3 December 2005) NC forwarded minutes to National Web Master for posting.

(10 December 2005) Without objection the minutes of the November 2005 meeting of the Advisory Board were approved as written.


MOTION 05-24 - ELECTION COMMITTEE SLATE (REVISED) (3 December 2005) Revised Slate submitted by the EC

"Please present to the Advisory Board as the agenda dictates.

Thank you
Tina S. Vickery, Chair
USGenWeb Project Election Committee
___

TO: National Coordinator and Advisory Board, USGenWeb
FROM: USGenWeb Elections Committee
SUBJECT: Initial Placement of Proposed Slate


Northwest/Plains Region. One Year Replacement Term ending
31 December 2006.

Donna Allen:
Giles Co., TNGenNet
http://www.tngenweb.org/giles/
Amelia Co., VAGenWeb
http://www.rootsweb.ancestry.com/~vaamelia/
Richmond Co., VAGenWeb
http://www.rootsweb.ancestry.com/~varichmo/
Rappahannock Co., VAGenWeb
http://www.rootsweb.ancestry.com/~varappah/
Culpepper Co., VAGenWeb
http://www.rootsweb.ancestry.com/~vaculpep/culp.htm
Nottoway Co., VAGenWeb
http://www.rootsweb.ancestry.com/~vanottow/
McIntosh Co., GAGenWeb
http://www.rootsweb.ancestry.com/~gamcint2/
Moore Co., TXGenWeb
http://www.rootsweb.ancestry.com/~txmoore/
Kleberg Co., TXGenWeb
http://www.rootsweb.ancestry.com/~txkleber/
Jim Hogg Co., TXGenWeb
http://www.rootsweb.ancestry.com/~txjimhog/

---
Southeast/Mid-Atlantic Region. Two year term ending
December 31, 2008, will be available January 2006.

Betsy Mills:
ARGenWeb State Coordinator
http://www.argenweb.net/
CC Nevada County, ARGenWeb Project
http://www.rootsweb.ancestry.com/~arnevada/
CC Clark County, ARGenWeb Project
http://www.rootsweb.ancestry.com/~arclark/
CC Lamar County, TXGenWeb Project
http://gen.1starnet.com/
Co-CC Delta County, TXGenWeb Project
http://www.rootsweb.ancestry.com/~txdelta/

---
Special Projects. One Year Replacement Term ending
31 December 2006.

Denise Wells:
Arapahoe County, COGenWeb Project
http://www.rootsweb.ancestry.com/~coarapah/index.htm
Denver County, COGenWeb Project
http://www.rootsweb.ancestry.com/~codenver/index.htm
Broward County, FLGenWeb Project
http://www.rootsweb.ancestry.com/~flbrowar/

---
Special Projects. Two year term expiring December 31, 2008,
will be available January 2006.

Jo (Castleberry) Branch:

Parish Coordinator for Cameron, E. Baton Rouge and Evangeline
Parishes, Louisiana
http://www.rootsweb.ancestry.com/~lacamero/campar.htm
http://rootsweb.com/~laeastba/
http://www.rootsweb.ancestry.com/~laevange/
State Mystery Photos page, Catahoula, Evangeline, Jackson, and
Winn
Parishes, Louisiana.
http://usgwarchives.net/la/mystery.htm
State Archives Coordinator, LA
http://usgwarchives.net/la/lafiles.htm

---
Northeast/North Central Region. Two year term expiring
December 31, 2008, will be available January 2006.

Nancy Janyszeski:
Incumbent Election Committee member, eligible for full two year
term.
ASC PA
http://www.pagenweb.org/
CoCC Bucks County PA
http://www.rootsweb.ancestry.com/~pabucks/
CC Northampton PA
http://www.pa-roots.com/~northampton/

---
Northwest/Plains Region. Two year term expiring December
31, 2008, will be available January 2006.

Debbie Gerischer
Iowa History Project
http://iagenweb.org/history/
Assistant CC Scott County, IAGenWeb Project
http://www.celticcousins.net/scott/

---
Southwest/South Central Region. Two year term expiring December
31, 2008, will be available January 2006.

Winona Solomon:
CC Bute County, NCGenWeb Project
http://www.rootsweb.ancestry.com/~ncbute/

NOTE: You do *not* have to be a member in any of the above
regions or projects to be eligible to serve in a particular
seat. Final determination of placement will be made by the
EC."

(4 December 2005) Discussion called by NC

(4 December 2005) Voted called by NC: ACCEPT or REJECT slate.

ACCEPT: George Waller, Sundee Maynez, David Morgan, Jeff Scism, Cyndie Enfinger, Larry Flesher, Darilee Bednar, Mike St. Clair, Suzanne Shephard, Karen De Groote-Johnson
REJECT: Bettie Wood, Linda Blum-Barton, Jan Cortez, Angie Rayfield,
ABSTAIN: None
NOT VOTING: None

(7 December 2006) With 10 ACCEPT votes, 4 REJECT votes, 0 ABSTENTIONS, and 0 NOT VOTING, Motion 05-24 passed.

(7 December 2005) Motion by Jeff Scism on 6 December 2005 to reconsider voting on Motion 05-24 is withdrawn.


EC SECOND QUARTER 2005 REPORT (REVISED)

(3 December 2005)
TO: National Coordinator and Advisory Board, USGenWeb
FROM: USGenWeb Elections Committee
SUBJECT: Revised EC REPORT Second Quarter, 2005


APRIL - 2005: A request for second quarter updates was sent
to all State Coordinators and follow-up reminders were sent
two weeks later. Committee members worked throughout the
month to update the membership list and send registration
information to all new members. The registered list was
continually updated in preparation for the election.

The Election Committee was contacted by the OHGenWeb Project
to conduct its State Coordinator Election. After extensive
discussion with the OHGenWeb leadership, the Election
Committee declined to conduct the election. The election was
subsequently handled by OHGenWeb Project volunteers and
Sandra Quinn was elected State Coordinator.

The Election Committee was contacted by ARGenWeb Project to
conduct its State Coordinator Election. The Election
Committee conducted this election and Betsy Mills was
declared the winner in early May 2005.

The Election Committee issued a project-wide announcement of
the registration period for the upcoming National elections.

The Election committee submitted a potential slate of new
Election Committee members to the Advisory Board. That slate
was accepted on April 25, 2005.

MAY - 2005: Committee members were assigned additional
positions to cover positions left vacant by resignations.

Committee members worked to verify all new registrations
during the month to prepare the final registered list to be
used to issue passwords.

The Election Committee issued a call for temporary
volunteers to assist in the upcoming National Election
period. No temporary volunteers were seated.

The Election Committee issued two project-wide reminders of
the need to register for the upcoming National Election.

The Advisory Board notified the Election Committee that a
state-sponsored Bylaws amendment would be included on the
national ballot.

The Election Committee made a project-wide announcement of
the upcoming nomination period for Nationals. A final
reminder was sent on May 30, 2005.

JUNE - 2005: The Voter list was frozen in accordance with EC
Guidelines, and remained frozen until the conclusion of the
election with the exception of updating email addresses and
making other corrections.

The opening of the Nominations period was announced on June
1, 2005, and the EC began accepting nominations. The
Nomination Period ran from Wednesday, June 1, 2005 12:01 AM
CST through Tuesday, June 14, 2005 11:59 PM CST.

A final project-wide reminder of the nomination period was
issued on June 12, 2005.

Eighty-eight nominations were received and processed during
the nomination period.

A candidates' page was maintained throughout the nomination
period to inform members of all nominations.

On June 29 a project-wide announcement was issued providing
information about voting and the issuance of passwords.

Respectfully submitted,
USGenWeb Election Committee


EC THIRD QUARTER 2005 REPORT

(3 December 2005)
TO: National Coordinator and Advisory Board, USGenWeb
FROM: USGenWeb Elections Committee
SUBJECT: EC REPORT Third Quarter, 2005

JULY 2005: Passwords were sent to all registered members beginning on July 1, 2005. An error regarding the ballot number was noted and a message was broadcast project-wide immediately.

On July 3, 2005, an additional informational message regarding the ballot for the logos was broadcast to all regional lists.

During the voting period, the Election Committee answered questions from project members regarding the ballot and voting; responded to members who failed to receive a password promptly due to changes in e-mail and/or spam filters; and reconciled issues related to bounces from the initial password e-mails.

AUGUST 2005: On August 1, 2005 the following election results were broadcast project-wide:

National Coordinator.

Davenport 208 41.683
Hall 116 23.246
Carpenter 102 20.441
Kelly 73 14.629
499 100.000%

499 votes cast. USGenWeb Election committee declares runoff
between Linda Davenport and Sherri Hall.

---
Representative at Large
St. Clair 227 45.951
Mills 191 38.664
Barnum 76 15.385
494 100.000%

494 votes cast. USGenWeb Election committee declares runoff between Mike St. Clair and Betsy Mills.

----
NENC CC
Sweeney 46 31.081
Scism 38 25.676
Oliver 27 18.243
Hestand 19 12.838
Mead 18 12.162
148 100.000

148 votes cast. USGenWeb Election committee declares runoff between Robert Sweeney and Jeff Scism.

---
NENC SC
Waller 8 61.538
Burow 5 38.462
13 100.000

13 votes cast. USGenWeb Election committee declares George Waller the winner.
---

NWPL CC
De Groote-Johnson 53 60.227
Kilgore 35 39.773
88 100.000

88 votes cast. USGenWeb Election committee declares Karen De Groote-Johnson the winner.
---

NWPL SC
Maynez 4 44.444
Mendenhall 3 33.333
Bony 2 22.222
9 100.000

9 votes cast. USGenWeb Election committee declares runoff between Sundee Maynez and Jason Mendenhall.

---
SEMA CC
Shepard 68 34.872
Smoot 57 29.231
Pack 42 21.538
Tabor 21 10.769
Simpson 7 3.590
195 100.000

195 votes cast. USGenWeb Election committee declares runoff between Suzanne Shepard and Fred Smoot.

---
SPAR
Enfinger 70 100.000

70 votes cast. Ran unopposed. USGenWeb Election committee declares Cyndie Enfinger winner.

---
SWSC CC
Wood 65 45.139
Holt 53 36.806
Allen 26 18.056
144 100.000

144 votes cast. USGenWeb Election committee declares runoff between Bettie Wood and Trey Holt.
____

AMENDMENT TO BYLAWS
Yes 344 68.254
No 160 31.746
504 100.000

504 votes cast.

ARTICLE XVI. AMENDMENT TO BYLAWS Section 4. Voting on any proposed amendment to the bylaws shall be during the annual voting period of July 1-July 31 and a two-thirds (2/3) majority of the members voting within that time frame is required for the amendment to pass. Bylaw amendment passes.

Logo

The USGenWeb Project Logo Contest.

8. All eligible entries will be placed before a vote of USGenWeb members during the regular elections period in July, 2005. The top vote-getter will be USGenWeb's main Official Logo. The next three top vote-getting designs (or less if there are not three additional entries) will be the Official Alternate Logos. In the event of a tie, the Advisory Board will vote to break the tie. The decision of the Advisory Board will be final. There is no monetary compensation for this contest.

AB5 58 http://www.usgenweb.com/logos/images/usgenweb.gif
AA7 43 http://www.usgenweb.com/logos/images/USGenWeb02.gif
AD8 42 http://www.usgenweb.com/logos/images/USGW07_small.jpg
AA2 40 http://www.usgenweb.com/logos/images/USGenWeb05.jpg
Complete results of logo ballot are available on USGenWeb Project website

On August 5, 2005 notice was sent to all national and regional list giving information about the schedule for the run-off election. It was announced that voting will begin August 11, 2005 (12:01 am) and will end August 25, 2005 (11:59 pm) CST. A link was provided to direct members to information about the candidates posted on the Election Committee web pages.

On August, 6, notice was sent to all national and regional list regarding a Special Election dictated by the passage of the Bylaws Amendment.

The USGenWeb Project Election Committee obtained Advisory Board approval of the following time-frame:

-- two (2) week period for registration [required];
-- one (1) week period for nominations;
-- one (1) week period for preparation/campaign for nominees;
-- two (2) week period for voting.

On August 26, the following results of the Run-Off Elections were broadcast project wide:

National Coordinator. 8/31/2006.
Davenport 247 ( 58.255%)
Hall 177 ( 41.745%)
424 (100.000%)
424 votes cast. The USGenWeb Election Committee declares Linda Davenport the winner.

Representative at Large. 8/31/2007.
St. Clair 260 ( 61.905%)
Mills 160 ( 38.095%)
420 (100.000%)
420 votes cast. The USGenWeb Election Committee declares Mike St. Clair the winner.

Northeast/North Central Region. County Coordinator Representative.
8/31/2007.
Scism 67 ( 54.032%)
Sweeney 57 ( 45.968%)
124 (100.000%)
124 votes cast. The USGenWeb Election Committee declares Jeff Scism the winner.

Northwest/Plains Region. State Coordinator Representative.
8/31/2007.
Maynez 5 ( 55.556%)
Mendenhall 4 ( 44.444%)
9 (100.000%)
9 votes cast. The USGenWeb Election Committee declares Sundee Maynez the winner.

Southeast/Mid-Atlantic Region. County Coordinator Representative.
8/31/2007.
Shepard 105 ( 62.500%)
Smoot 63 ( 37.500%)
168 (100.000%)
168 votes cast. The USGenWeb Election Committee declares Suzanne Shepard the winner.

Southwest/South Central Region. County Coordinator Representative.
8/31/2007.
Wood 72 ( 53.333%)
Holt 63 ( 46.667%)
135 (100.000%)
135 votes cast. The USGenWeb Election Committee declares Bettie Wood the winner.

On August 28, 2005, notice was broadcast to regional lists that the registration form was open for the election of Special Project Representative and registration could continue until September 12, 2005. The nomination period for the election of the Special Project Representative was September 14 - September 21.

Respectfully submitted,
USGenWeb Election Committee


FINAL CALL AND VOTE FOR GRIEVANCE MEDIATORS

(5 December 2005) By the NC - Final call for volunteers

(7 December 2005) Call for vote for five (5) mediators.

Darilee Bednar: David Morgan, Jeff Scism, Darilee Bednar, Sundee Maynez, Mike St. Clair, Bettie Wood, Jan Cortez, George Waller, Suzanne Shephard, Cyndie Enfinger, Angie Rayfield, Karen De Groote-Johnson, Larry Flesher,
Karen De Groote-Johnson: David Morgan, Jeff Scism, Darilee Bednar, Sundee Maynez, Mike St. Clair, Bettie Wood, Jan Cortez, George Waller, Suzanne Shephard, Cyndie Enfinger, Angie Rayfield, Karen De Groote-Johnson, Larry Flesher,

Linda Blum-Barton: David Morgan, Jeff Scism, Darilee Bednar, Sundee Maynez, Mike St. Clair, Bettie Wood, Jan Cortez, George Waller, Suzanne Shephard, Cyndie Enfinger, Angie Rayfield, Karen De Groote-Johnson, Larry Flesher,

Cyndie Enfinger: David Morgan, Jeff Scism, Darilee Bednar, Sundee Maynez, Mike St. Clair, Bettie Wood, Jan Cortez, George Waller, Suzanne Shephard, Cyndie Enfinger, Angie Rayfield, Karen De Groote-Johnson, Larry Flesher,

Sundee Maynez: David Morgan, Jeff Scism, Darilee Bednar, Sundee Maynez, Mike St. Clair, Bettie Wood, Jan Cortez, George Waller, Suzanne Shephard, Cyndie Enfinger, Angie Rayfield, Karen De Groote-Johnson, Larry Flesher

Jeff Scism: none

(9 December 2005) With 13 votes for the first five names, 0 votes for the last name, and 1 member (Bettie Wood) not voting, the following AB members were selected as grievance mediators for the AB term ending August 31, 2006:
Darilee Bednar, Karen De Groote-Johnson, Linda Blum-Barton, Cyndie Enfinger, and Sundee Maynez.

(9 December 2005) Mediator names forwarded by NC to Board Secretary and National Web Master.



DISCUSSION - AB VOTING SOP

(11 December 2005) Discussion moved to ABChat by the NC.

(13 December 2005) Announcement by NC that per discussion on ABChat there will be no change to AB Voting SOP as written.


ANNOUNCEMENT - EXECUTIVE SESSION

(13 December 2005) By the NC: The AB is in Exec discussing possible grievances. One grievance of a CC vs SC has been submitted to mediation.


ANNOUNCEMENT - ALIAS PROCEDURES/EC PROPOSED GUIDELINE CHANGES

(13 December 2005) By the NC: Decision on whether to establish a committee is moved to ABChat.


MOTION TO ESTABLISH ALIAS COMMITTEE

(17 December 2005) Moved by George Waller

"I move that the AB form an Alias Committee to develop procedures regarding the fraudulent use of aliases to multiply register for voting. Outcome will be based on simple majority."

(17 December 2005) Seconded by Sundee Maynez

(17 December 2005) By George Waller -
"I do amend my motion to state that the committee shall consist of 4 members one from each region. Mike counts for all regions."

(20 December 2005) By George Waller
"I now make a motion to withdraw my motion to create an Alias Committee.."

(20 December 2005) Motion to withdraw seconded by Sundee Maynez

[No further action taken - AB Secretary]



ANNOUNCEMENT - ELECTION OF EC OFFICERS

(21 December 2005) Forwarded by George Waller

"TO: USGenWeb Advisory Board
FROM: USGenWeb Election Committee
SUBJECT: Election of EC Officers
DATE: December 21, 2005

"The EC has completed its annual election of committee
officers for the year 2006. Lori Thornton has been elected
Chair, and Shirley Cullum has been elected Sec/Pub.

"Lori and Shirley will take office effective January 1, 2006
and serve until December 31, 2006.

"Respectfully submitted,
Tina S. Vickery, Chair
USGenWeb Election Committee"


ANNOUNCEMENT - CHRISTMAS RECESS

(23 December 2005) By the NC. Without objection, the AB recessed until Jan 2, 2006.


ADJOURNMENT

(2 January 2006) By the NC: Without objection, December meeting adjourned January 4, with January 2006 meeting beginning the same day.

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/

Ellen Pack, Recording Secretary

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Ellen Pack .

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