| CALL TO ORDER & AGENDA November 2005 SESSION |
(Nov 2, 2005) The November 2005 meeting of The USGenWeb Advisory Board was called to order by the National Coordinator. Announcement of Thanksgiving Recess Nov 23-26, 2005 |
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| ANNOUNCEMENT - THANKSGIVING RECESS |
(2 November 2005) Announced by the NC: "At this time the AB plans to recess for the Thanksgiving Holiday Nov 23-26. This recess is subject to change if necessary." |
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| CALL FOR VOLUNTEERS - AB REPRESENTATIVE TO THE EC |
(2 November 2005) Call for volunteers by NC (7 November 2005) Volunteering: Bettie Wood, George Waller, Sundee Maynez Voting: (8 November 2005) With 4 voting for Bettie Wood, 6 voting for George Waller, and 0 voting for Sundee Maynez, George Waller is appointed AB Representative to the EC.
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| OCTOBER MINUTES | (4 October 2005) Without objection, the minutes of the October 2005 meeting of the Advisory Board were approved as written. |
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| REPORT - NEWSLETTER COMMITTEE |
(4 November 2005) Report from the Newsletter Committee The Newsletter e-mail list was activated and a call for volunteers was issued during October. Ten members responded and I am talking to each of them. The November newsletter will go out between the 10th and 15th of November under the old format. The Newsletter Committee will be working on an expanded format for the December newsletter. We hope to add several regular sections. For one the Committee is interested in featuring two or three outstanding project websites in the newsletter each month. The NC asked the SCs (via the SC list) to submit any outstanding sites. Another will be a records article akin to the 'New Deal' article several months back. |
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| ANNOUNCEMENT - EXECUTIVE SESSION |
(4 November 2005) By the NC: "The AB is currently in Exec discussing a state issue that has been brought to our attention." |
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| ANNOUNCEMENT - AB USE OF BOARD-L AND ABCHAT-L |
(8 November 2005) By the NC. The AB will continue to use ABChat for informal discussion, and Board-L for formal business.
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| PROCEDURES FOR ALIASES |
(8 November 2005) Discussion moved by NC to ABChat. |
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| ANNOUNCEMENT BY THE EC - ELECTION RESULTS SPECIAL PROJECT REPRESENTATIVE |
(9 November 2005) *Please forward to all USGenWeb Project members and lists* The USGenWeb Election Committee is pleased to announce the Special Projects Representative Enfinger 38 86.363 The EC declares Cyndie Enfinger the winner. The Election Committee would like to thank all candidates Tina S. Vickery, Chair |
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| STATEMENT (REPORT) FGS 2006 COMMITTEE |
(12 November 2005) From: D. Joshua Taylor The FGS 2006 Committee is a volunteer grass roots committee The purpose of the Committee is to provide a track and a booth at Committee Members: Speaker names will be released in conjunction with the program As a courtesy, the FGS 2006 Committee has been in contact with The Committee has also advised the USGW membership of our While not a committee of the Advisory Board, we look forward to Ref: http://www.usgenweb.org/volunteers/FGS.shtml
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| NATIONAL WEBMASTER POSITION |
(13 November 2005) NC announced that current National Webmaster Mike Jarvis has resigned due to other commitments. Mike recommended assistant National Webmaster Julie McGrew-Ayres. NC called for discussion. (15 November 2005) NC places a Call for Volunteers for a new National Webmaster and/or assistant webmaster. "Mike Jarvis the current web master for the National site If you are interested in this position will you please send your Agree: Suzanne Shephard, Mike St. Clair, Linda Blum-Barton, George Waller, Karen De Groote-Johnson, Jan Cortez, Darilee Bednar, Cyndie Enfinger, Jeffery Scism, Sundee Maynez, Larry Flesher, Bettie Wood, Angie Rayfield, (19 November 2005) With 13 Agree votes, 0 Disagree votes, 0 Abstentions, and 1 member not voting, Julie McGrew-Ayres is appointed as web master of the National web site. (19 November 2005) NC extends gratitude on behalf of the project to departing National web master Mike Jarvis.
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| ANNOUNCEMENT - GRIEVENCE PROCEDURES COMMITTEE |
(14 November 2004) By Angie Rayfield and Scott Burow ******* Please forward to all Project Lists ******* The Grievance Procedures Committee is beginning discussion of new To subscribe, send an email to USGW-GC-L-request@rootsweb.com with the subscribe in the body of the message, with no other text. You may also subscribe Please join us! Angie Rayfield |
| CONFIDENTIALITY AGREEMENT - PARLIAMENTARIAN |
(19 November 2005) By the NC. Parliamentarian D. Joshua Taylor asked to agree to maintain confidentiality of the Exec-List prior to being subscribed. (21 November 2005) Response from Josh, "Yes Linda, I agree to the confidentiality of discussion held in Exec and on any other private AB list." |
| CALL FOR MEDIATION VOLUNTEERS |
(19 November 2005) By the NC. Under Section A of the Mediation Procedures it is directed that the National Coordinator shall ask which members of the Advisory Board are willing to serve as mediators. The entire Advisory Board shall then vote to select five (5) of these volunteers. Volunteers: Darilee Bednar, Cyndie Enfinger, Karen De Groote-Johnson, Linda Blum-Barton, Sundee Maynez, Jeffery Scism |
| WELCOME TO NEW NATIONAL WEB MASTER |
(20 November 2005) By the NC: "On behalf of the AB I would like to thank Julie McGrew-Ayres for agreeing to serve as the new web master for the national web site. Julie and Mike Jarvis revamped the national web site not too long ago and they did an outstanding job. Julie is now busy working on several things that will not only improve the looks of the site but increase its usability. Welcome aboard Julie." |
| ANNOUNCEMENT - THANKSGIVING RECESS |
(23 November 2005) By the NC. AB enters into Thanksgiving recess, to reconvene Monday Nov 28th at 6:00 a.m. |
| MOTION 05-24 - CONFIRMATION OF NEW EC MEMBER SLATE | (28 November 2005)
TO: National Coordinator and Advisory Board, USGenWeb Project Per procedure, the Election Committee submits the following slate to the USGenWeb Advisory Board for confirmation: "2. Formation of the Subcommittee: As necessary to select new or replacement EC Members, the EC will publish a Call for Volunteers on the Election Committee's Webpage, USGENWEB-Discuss, STATE-COORD, USGENWEB-ALL, the Special Projects mailing lists, the regional mailing lists, and any lists or other avenue appropriate to reach the most volunteers including if necessary a personal e-mail to each project volunteer. From the list of volunteers, the EC shall select new or replacement members for the EC. This list of volunteers shall then be submitted to the Advisory Board for approval and confirmation. The Advisory Board shall not be allowed to "pick and choose" any individual committee member. Should the Advisory Board disapprove the slate of members in its entirety, the process shall be repeated. The Election Committee respectfully submits the following slate for confirmation: ___ Donna Allen: Giles Co., TNGenNet --- Jo (Castleberry) Branch: Parish Coordinator for Cameron, E. Baton Rouge and Evangeline Parishes, Louisiana --- Debbie Gerischer --- Nancy Janyszeski: --- Betsy Mills: --- Winona Solomon: --- Denise Wells: Respectfully submitted, (28 November 2005) NC calls for motion to approve. (29 November 2005) Moved by Jeffrey Scism "I move to accept the slate as indicated herein." Seconded by George Waller. Motion numbered by the NC, and opened for discussion. (30 November 2005) EC forwards qualifications for Nancy Janyszeski. [Motion carried over to December Meeting.] |
| EC FIRST QUARTER REPORT |
(29 November 2005) TO: National Coordinator and Advisory Board, USGenWeb January - 2005: The USGenWeb Election Committee issued a call for two volunteers who would like to serve on the committee. USGenWeb Project Election Committee contacted all State Coordinators and Archive/National Special Project Coordinators to request current membership lists for their respective Projects. The Election Committee was directed by the Advisory Board to ". . . conduct a poll of the membership to establish the wishes of the membership as to whether one or multiple logos should be used by the Project." The Elections Committee accepted registrations for this poll from January 12, 2005 thru January 26, 2005. The Election committee presented a draft proposal for the wording of the upcoming Logo poll. The Advisory Board voted in late January for the following wording: "(1) Should The USGenWeb Project have only one official logo design, which each member site shall be required to display prominently, or should there also be additional approved logo designs from which members can choose? One Logo Multiple Logos (2) If this poll determines that most respondents want multiple logo choices, then how many alternative logo designs should be available to choose from?(in addition to the one "official" logo): 1, 2, 3, more than 3" February - 2005: Passwords were issued for the USGenWeb Project Logo Poll Voting took place February 23, 2005 through March 9, 2005. March - 2005: The USGenWeb Election Committee announced the results of the USGenWeb Logo Poll: -- 1 alternate 127 Respectfully submitted, |
| EC SECOND QUARTER REPORT (This report was corrected and resubmitted in Dec) |
(29 November 2005) TO: National Coordinator and Advisory Board, USGenWeb April - 2005: The Election Committee was contacted by OHGenWeb Project to conduct their State Coordinator Election. After extensive discussion with the OHGenWeb leadership, the Election Committee declined to conduct the election. The election was subsequently handled by OHGenWeb Project volunteers and Sandra Quinn was elected State Coordinator. The Election Committee was contacted by ARGenWeb Project to conduct their State Coordinator Election. The Election Committee conducted this election and Betsy Mills was declared winner in early May, 2005. The Election Committee issued a project-wide announcement of registration period for the upcoming National elections. The Election committee submitted a potential slate of new Election Committee members to the Advisory Board. That slate was accepted on April 25, 2005. May - 2005: The Election Committee issued a call for temporary volunteers to assist in the upcoming National Election period. No temporary volunteers were seated. The Election Committee issued two project-wide reminders of needed registration for the upcoming National Election. The Election Committee was notified by the Advisory Board of the inclusion of a state-sponsored Bylaws amendment to be included on the national ballot. The Election Committee made a Project-wide announcement of the upcoming nomination period for Nationals. The EC began accepting nominations for Advisory Board Representatives Wednesday, June 1, 2005 12:01 AM CST, concluding on Tuesday, June 14, 2005 11:59 PM CST. June - 2005: The Voter list was frozen in accordance with EC Guidelines, and remained frozen until conclusion election, with the exception of updating email addresses and other corrections. The opening of the Nominations period was announced, and the EC began accepting nominations. Nomination Period Wednesday, June 1, 2005 12:01 AM CST Tuesday, June 14, 2005 11:59 PM CST. Eighty-eight nominations were received during the nomination period. The final slate of candidates consisted of: National Coordinator Davenport Haas, Linda Representative at Large Mills, Betsy NENC - County Coordinator Representative States: Connecticut, Illinois, Indiana, Maine, Massachusetts, Michigan, New Hampshire, New York, Ohio, Pennsylvania, Rhode Island, Vermont, Wisconsin Scism, Jeffery G. NWPL - State Coordinator Representative States: Alaska, Colorado, Idaho, Iowa, Minnesota, Montana, Nebraska, North Dakota, Oregon, South Dakota, Washington, Wyoming Maynez, Sundee SEMA - County Coordinator Representative States: Alabama, Delaware, District of Columbia, Georgia, Florida, Kentucky, Maryland, Mississippi, New Jersey, North Carolina, South Carolina, Tennessee, Virginia, West Virginia. Shepard, Suzanne SWSC - County Coordinator Representative States: Arizona, Arkansas, California, Hawaii, Kansas, Louisiana, Missouri, Nevada, New Mexico, Oklahoma, Texas, Utah. Holt, Trey Final preparation and testing of the ballot was conducted and registered list was submitted to Larry Stephens for issuance of passwords in late June. Respectfully submitted, |
| ADJOURNMENT - NOVEMBER MEETING |
(2 December 2005) November meeting adjourned without objection. December meeting to be convened 3 December 2005.
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Ellen Pack, Recording Secretary
Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Ellen Pack .
