| LINKS TO MINUTES OCTOBER 2007 SESSION |
Sep 2007 Meeting Adjourned, Oct meeting opened |
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| SEPTEMBER 2007 MEETING ADJOURNED OCTOBER 2007 MEETING OPEN |
(Oct 1, 2007) By the NC |
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| OCTOBER 2007 AGENDA: |
(Oct 1, 2007) By the NC Agenda: [please correct and add items as appropriate]. OLD Business:
-- Continuing discussions with TGN regarding masthead/banner NEW Business:
-- September Minutes (Oct 2, 2007) By the NC
-- Advisory Board Representative to the Election Committee |
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| MINUTES: JULY 2007 |
(Oct 4, 2007) By the NC The issue with the July minutes has been researched. The following is Linda Haas Davenport's reply: Answer: The agenda posted to Board-L for July does not contain that item. The July agenda is posted at: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-07/1183516437 I don't find any reference on Board-L to adding the topic to the agenda. However, it does appear on the Aug agenda. (Oct 6, 2007) By the NC Having heard no further objection, the July minutes are approved as presented and are available at: http://www.usgenweb.com/business/AB-07-2007.shtml |
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| SEPTEMBER MINUTES |
(Oct 10, 2007) By the NC The September Minutes have been posted for review to the national website at: http://www.usgenweb.org/business/AB-09-2007.shtml If there are no objection or corrections the minutes will stand approved as of October 12, 2007, 12:00 pm EST. (Oct 12, 2007) By the NC Having heard no objection, the September minutes are approved as presented. |
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| ADVISORY BOARD REPRESENTATIVE TO ELECTION COMMITTEE |
(Oct 2, 2007) By the NC The Advisory Board Representative to the Election Committee, Greta Thompson has indicated her willingness to continue on in this role. If there is no objection, this reaffirmation will stand approved as of October 4, 2007 at 12:00 pm. (Oct 4, 2007) By the NC Having heard no objection, Greta Thompson will continue to serve in the role of Advisory Board Representative to the Election Committee. Thank you Greta for agreeing to continue in this role. |
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| ELECTION COMMITTEE - 3RD QUARTER REPORT |
(Oct 2, 2007) By the NC TO: National Coordinator and Advisory Board, USGenWeb
FROM: USGenWeb Elections Committee JULY - SEPTEMBER July 1: The election process began. A question asked by a candidate concerning the statistics of elections (i.e. number of total voters, voters by region and the percentage that number and percentage that actually votes). When this was placed before Larry Stephens, programmer, he re-programmed the system so that each election will now show the figures to the Election Committee chair for inclusion in the quarterly report. July 3-4: A high number of bounces were received by the EC. July 4: Election Committee members began sending out requests for 3rd quarter updates to the membership lists. July 31: Election Committee Statistics from the National Election 2007 Eligible Voters overall: 1770 Voted 484 (27.34463%) 170 bounces, pw resend requests, and/or problems voting. The Newsletter was sent out the day before passwords for the election were sent. This increased the number of bounces for the Election Committee to work. 93 total bounces Spam filters have been a cause of many of our members not receiving their newsletter and/or password. This is a reminder to members using spam filters to set them to accept the below email addresses. If you prefer to not receive the newsletter, you can access your membership records online at <http://www.usgwelections.org>, then click on "No Newsletter". If your ISP is the type that blocks mass mailers, it is recommended that you click on the "No Newsletter". The newsletter can be accessed online at: <http://www.usgenweb.org/newsletter/index.shtml> Newsletter - <dawells2@aol.com> AND <EditorUSGenWebNL@gmail.com> Registration site and voting password - <registrar@usgwelections.org> August 3: Results of the National Election 2007 The EC declares a run-off between Bill Oliver and Tina Vickery. National Coordinator: The EC declares Scott Burow the winner. The EC declares Concetta Franco Phillips the winner. The EC declares Jan Cortez the winner. The EC declares Gail Meyer Kilgore the winner. The EC declares Jason Mendenhall the winner. The EC declares Suzanne Shephard the winner. The EC declares Sherrie Bradley the winner. The EC declares Bettie Wood the winner. The EC declares Cyndie Enfinger the winner. The EC declares that the Amendment has passed.
Amendment: August 19: The runoff election for National Coordinator polls opened today. The runoff election will run through August 24th. Aug 19 - 24 The online registration site can be accessed at: http://www.usgwelections.org August 25: National Coordinator Runoff Results August 27: A request was sent to USGW Mail lists for 2008 Election Committee replacements. RAL - 1 yr replacement RAL - 2 yr term NENC - 2 year term NWPL - 2 year term SEMA - 1 year replacement SWSC 2 year term SPAR - 2 year term September 19: A second request for new Election Committee members was sent to all USGW mail lists. September 27: As part of the 3rd Quarter report, here are some statistics from the online Member Registration Site Total members: 2,103 Members accessing the dataset to update their own records since the online Member's Registration/Records became available on April 16th: 97 (4.612458392) Duplicate online records created by members (all removed) - 58 Number of members having problems registering to vote: 2 New Members Added (some are already members of the USGW, but have added new projects): 71 Members marked as a chronic bounce and no new email located (they are still listed with their projects): 9 Members with new email addresses (3rd Quarter Reports) - 31 Members Removed as no longer being with the a USGW project (many still have projects in other areas): 108 The EC committee has contacted members that had problems updating their records. That information is being used to update the online Members Registration/Records site. A printable version of instructions is also being added. Respectfully submitted, B. Jo Branch, Chair |
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| CALL FOR VOLUNTEERS: FINANCIAL MANAGEMENT COMMITTEE |
(Oct 9, 2007) By the NC Call For Volunteers For Financial Management Committee *****Please forward to USGenWeb Project lists***** The Advisory Board is seeking five (5) volunteers in good status with demonstrated experience in organizational financial management to serve on a temporary fact finding group as approved by Motion 07-12. If you are interested in volunteering, please submit your name, project positions that you hold and a summary of your financial qualifications to Tina Vickery tsvickery@gmail.com. Your email will be shared with the entire USGenWeb Project Advisory Board. Emails of interest will be accepted through Wednesday, October 17, 2007. ------- Motion 07-12 "I move the Advisory Board establish a special fact finding study group which would:. (Full Text: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-10/1191947585) FOLLOW-UP: Prior to the Call For Volunteers For Financial Management Committee - Tue, 9 Oct 2007 12:33:05, some USGenWeb Project volunteers had indicated their willingness to be considered to serve on this committee. This evening I have contacted those individuals and have asked them to submit their name, project positions and a summary of their financial qualifications to me if still interested in being considered. Deadline for their response is November 4, 2007. |
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| FRIENDS OF USGenWeb LOGO DISCUSSION |
(Oct 12, 2007) By the NC Friend of the USGenWeb Project logo and National page Discussion of this October agenda item is being conducted on AB-Chat http://archiver.rootsweb.ancestry.com/th/index/USGENWEB-ALL/2007-10 |
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| NEGOTIATIONS TGN/ROOTSWEB |
(Oct 13, 2007) By the NC Update - Negotiations TGN/Ancestry/Rootsweb --Please forward to all USGenWeb Project lists-- To all USGenWeb Project members: Discussions with TGN/Ancestry/Rootsweb are on-going regarding several issues, and results will be shared as they progress. We are currently waiting for a response from them on "clarification of TGN/Ancestry/Rootsweb TOS/AUP policies as it relates to the USGenWeb Project", that I mentioned in the last update. The Advisory Board would like to thank the membership for their on-going questions, issues and patience. |
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| KUDOS FOR PROJECT CC |
(Oct 13, 2007) By the NC Betsy [Mills] forwarded this to STATE-COORD, and I was also in receipt of it. Thank you Delaine [Edwards], for a hard job, well done! It is forwarded here with permission. http://www.rootsweb.ancestry.com/~arscott/scott.htm< ----- Original Message ----- I know none of us are in the USGenWeb Project for recognition, but it IS nice when it comes to us. Congratulations, Delaine Edwards, ARGenWeb CC, for a job well done! Forwarded with permission: Date: Fri, 12 Oct 2007 21:49:31 -0700 (PDT) I love Genweb, and always look at the appropriate county site when I am doing research for a particular family or individual. The quality and quantity of information varies hugely, as I am sure you are aware. (Full text: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-10/1192329821) |
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| RESIGNATION OF NEWSLETTER EDITOR |
(Oct 25, 2007) By the NC It is with regret that I announce the resignation of Denise Wells as our USGenWeb Project Newsletter Editor. I want to thank Denise for a job well done. The Advisory Board and I wish you much success with all your future endeavors. |
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| TEMPORARY APPOINTMENT NEWSLETTER EDITOR |
(Oct 30, 2007) By the NC The Board has asked Linda Haas Davenport to join the Newsletter Committee to facilitate the production of the October/November newsletter. This is not a permanent appointment. Thank you Linda for agreeing to serve in this temporary role. |
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| SERVICE MARKS |
(Oct 30, 2007) By the NC The USGenWeb Project service marks have been updated with the United States Patent and Trademark Office to reflect the owner as the USGenWeb Project, and the correspondent of record as the current National Coordinator. This task will be included in the transitional activities that are passed to future National Coordinators of the USGenWeb Project. |
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| OCTOBER MEETING ADJOURNED |
(Nov 1, 2007) By the NC The October meeting of the USGenWeb Project Advisory Board is adjourned. The November meeting is convened. |
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The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/
Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Linda Davenport, Secretary.
