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Advisory Board Minutes - September 2013

 

LINKS TO MINUTES
September 2013 Session
September 2010 Session Opened
Motion 2013/13-02 Motion to Sustain the Special Rules
Motion 2013/14-01: Appointment of Board Secretary
Announcements: Domain renewal, Agenda Items, State Coordinator Roll Call
Agenda Items to Discuss
Approval of June, July and August Advisory Board Minutes
Adjournment

SESSION OPEN 1 September 2013
I would like to thank outgoing board member Nancy Beach for her service to
the USGenWeb Project. Nancy, your care, thoughtful deliberation and service
to the Project are very much appreciated. I sincerely wish you well with
your future endeavors. Thank you for a hard job, well done.

I would also like to welcome returning board members and incoming board
members Betsy Mills and Linda Simpson. I look forward to working with each
of you.

Special thanks to the out-going National Coordinator Sherri Bradley. Sherri
your care and leadership has served the project well. Thank you.

As this is a holiday weekend, I will attend to transitional administrative
duties over the next couple of days, and open the 2013-2014, September
meeting on Tuesday, September 3, 2013.

Please all take this weekend to enjoy with family and friends.

Tina Vickery
National Coordinator
USGenWeb Project
Information about the USGenWeb Project at http://usgenweb.org
USGenWeb Advisory Board Agenda: http://usgenweb.org/agenda2.shtml

The September session of the USGenWeb Project Advisory Board is called to
order. This being a new term, will you all respond that you are present.

3 September 2013
The Advisory Board Members for the 2013-2014 Session are:

NC: Tina Vickery
RAL: Betsy Mills
Special Projects: Cyndie Enfinger
Regional Representatives:
NENC SC: Nancy Janyszeski
NENC CC: Alice Allen, Pauli Smith
NWPL SC: Bill Oliver
NWPL CC: Ann Allen Geoghegan, Linda Simpson
SEMA SC: Lesley Shockey
SEMA CC: Jeff Kemp, Denise Wells
SWSC SC: Larry Flesher
SWSC CC: Pat Asher, Linda K. Lewis

3 September 2013
All board members have been subscribed to Board-Exec, Board and AB-Chat.

The Board-Exec list is a confidential list. All postings to Board-Exec are
required to remain confidential. It will be a list that we use for
personnel issues.

If you agree that you will honor the confidentiality of Board-Exec please
signify by saying "Agree". If you do not feel you can honor the
confidentiality of Board-Exec please signify by saying "Disagree".

Motion 2013/13-02 Motion to Sustain the Special Rules 6 September 2013

Motion 2013/14-02: Sustain Special Rules.

Presented by Les Shockey, seconded by Betsy Mills and dated September 6,
2013, the motion reads:

"I move to sustain the Special Rules by general consent located at
http://usgenweb.org/volunteers/special-rules.shtml  "

Are there any objections to this motion?

"SECTION I. SUSTAINING/CHANGING THE SPECIAL RULES. These Special Rules will
be sustained by motion/voting when a change in permanent National
Coordinator occurs. These rules may be amended or revised by the members in
accordance with USGenWeb Bylaws, Section VIII, Advisory Board Procedures at
http://usgenweb.org/volunteers/bylaws.shtm l.
http://usgenweb.org/volunteers/bylaws.shtml ."

May I hear a motion to sustain the Special Rules located here.
http://usgenweb.org/volunteers/special-rules.shtml
http://usgenweb.org/volunteers/special-rules.shtml

5 September 2013
Moved by Les Shockey and seconded by Bill Oliver, the motion reads: "I move
to sustain the Special Rules located here:

http://usgenweb.org/volunteers/special-rules.shtml
http://usgenweb.org/volunteers/special-rules.shtml

Is there any discussion on this motion?  If not please indicate by
responding "No Discussion".

Tina Vickery
National Coordinator

9 September 2013
Having heard no objections, Motion 2013/14-02: Sustain Special Rules, is
declared passed on September 9, 2013.

Tina Vickery
National Coordinator
USGenWeb Project

Motion 2013/14-01: Appointment of Board Secretary 4 September 2013
Motion 2013/14-01: Appointment of Recording Secretary.

Presented by Cyndie Enfinger, seconded by Linda K. Lewis and dated
September 4, 2013, the motion reads:

"I move to appoint Suzanne Shephard as Recording Secretary for the 2013-2014
USGenWeb Advisory Board Term by general consent."

Are there any objections to this motion?

Tina Vickery
National Coordinator

6 September 2013
Having heard no objections, Motion 2013/14-01 - Appointment of Recording
Secretary, is declared passed on September 6, 2013.
Tina Vickery
National Coordinator

Announcements: Domain renewal, Agenda Items, State Coordinator Roll Call 6 September 2013
The minutes of the June 2013 Advisory Board meeting have been posted at
http://www.usgenweb.org/business/AB-06-2013.shtml

The minute of the July 2013 Advisory Board meeting has been posted at
http://www.usgenweb.org/business/AB-07-2013.shtml
The minute of the August 2013 Advisory Board meeting has been posted at
http://www.usgenweb.org/business/AB-08-2013.shtml

Please take a few moments to review these minutes and submit any
comments/corrections you may have.  If no responses are received, the
minutes will stand approved on September 9, 2013 at 8pm.

Agenda Items to Discuss 10 September 2013
For the record.

The following domains affiliated with the USGenWeb Project have following
renewal dates:

usgenweb.org 9/17/2015
usgenweb.net 9/26/2015
usgenweb.com 7/8/2015
theusgenweb.org 9/6/2014
usgwelections.org 11/20/2014
Tina Vickery
National Coordinator

Approval of June, July and August Advisory Board Minutes 12 September 2013
As we begin this new term, I would like to call for items of interest
and/or items of concern that each of you would like to see added to our
agenda.  I look forward to developing with all of you a list of agenda
items to be worked on this term on behalf of the Project.

12 September 2013
Per the USGenWeb Project Bylaws the annual State Coordinator Roll Call is
currently being conducted on the State Coordinator mailing list.

"Section 4. State Coordinators shall remain subscribed to
 the State Coordinators mailing list and maintain a current
 mailing list of all local-level coordinators. State
 Coordinators shall provide their name, postal address, and
 phone number to the National Coordinator to be held in
 strictest confidence and only used in the case of an
 emergency."
Thank you to each of you that have answered the annual roll call. To those
of you that requested changes, those changes have been made and are
reflected on http://www.usgenweb.com/about/statecoordinators.shtml

To those of you yet to respond to the roll call or verify the information
on the State Coordinator's page, please do so at your earliest convenience.

Thank you!

16 September 2013
Through the course of the annual roll call on the State Coordinator's list
there has been a question and ensuing discussion of the "County Spotlight"
that was at one time sponsored as part of the USGenWeb Project Newsletter
and that still has a link from our national pages.

http://usgenweb.org/states/counties.shtml 

Avenues for promotion of the Project are certainly something that I would
like to see actively pursued.  Is this something you all would like see
added to the agenda?  Comments are welcome.
Are there any additional agenda items you would like to see added?  Don't
be shy, what we as individuals may not necessarily consider items for the
agenda may actually be the same item(s) that are on someone else's mind to
be included.

I look forward to hearing from you all.

Tina

16 September 2013
I would like to see us revisit the idea of a USGW logo version that
could be used on non-member websites to indicate their support of the
project.  With some time and thought, I hope we can find a compromise
and/or modification that would prevent misuse while increasing our
visibility on the web.

Pat A.
SWSC CC Rep

16 September 2013
I would also like to suggest that we add an item for EC and GC committee
reports for the months that they are due - as a memory aid.

Linda K. Lewis
SWSC.CC Rep

Adjournment 1 October 2013
The September 2013 meeting of the Advisory Board is adjourned. The October
meeting is convened.

Tina Vickery
National Coordinator

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Greta Thompson, Secretary.

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