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Advisory Board Minutes - September 2006

 

CALL TO ORDER & AGENDA
SEPTEMBER 2006 SESSION

(September 5, 2006) The September 2006 meeting was opened by the NC.

AGENDA

Announcements - Message From The New NC, New AB Members Check-In, (NC)Call For Agreement Of Confidentiality
Parliamentarian Appointment
Board Secretary Appointment
Webmasters
August Minutes
Domain Registration
Logo Usage
Adjournment


ANNOUNCEMENTS -
MESSAGE FROM THE NEW NC,
NEW AB MEMBERS CHECK-IN (NC), CALL FOR AGREEMENT OF CONFIDENTIALITY

Mr. Buckley has moved that the board recess until noon EDT on Tuesday, September 5, 2006.

Having given sufficient time for members to receive the motion and hearing no second, the chair calls for a second to Mr. Buckley's motion.

Point of Order made (Paul Buckley)

The Chair recognizes the Point of Order and asks that he state the issue for which he requests a ruling.

(Paul Buckley) Point of order was called because the text of the confidentiality agreement has not been read. If it has, the motion is withdrawn.

(NC)The presentation of the request for each board member's agreement to honor the confidentiality of Board-Exec is part of the record and archived with Board-L, as is each reply.

I understand that you are requesting a more specific statement regarding the confidentiality issue. The specifics are that any messages and/or information contained in messages to Board-Exec is strictly confidential and may not be disseminated to anyone who is not subscribed to Board-Exec.

The question is whether board members can honor this confidentiality or not, signified by their statement of "agree" if they can, or "disagree" if they cannot.

September 5, 2006

(NC) Having heard no second to Mr. Buckley's motion, the motion is dead.

(Paul Buckley) Disagree. And, request unsubscription to the list.

(NC) All other Board members have agreed


PARLIAMENTARIAN APPOINTMENT

September 6, 2006

(NC) I've received and regretfully accepted the resignation of Josh Taylor as Parliamentarian. Due to his employment and school commitments, Josh has indicated does not have the time required to fulfill this role. I am looking at several options for a replacement, and would welcome suggestions for consideration. I ask that we table this issue for the moment.


BOARD SECRETARY APPOINTMENT

(NC)With the Boards approval I would like to continue the appointment of Donna Allen as Board Secretary.

(Mike Peterson, RAL)I move to accept the appointment of Donna Allen as Board Secretary. 2nd made by Greta Thompson

(NC)Motion made by Paul and 2nd by Greta is numbered 06-16 and is now open for discussion. If you have no discussion please signify such.

Motion 06-16: I move to accept the appointment of Donna Allen as Board Secretary.

September 8, 2006

(NC) Motion to Amend by Paul and 2nd by Alice is numbered 06-16a and is now open for discussion. If you have no discussion please signify such.

Motion 06-16a: I move to accept the appointment of Donna Allen as Board Secretary, whose duties shall be to maintain the monthly minutes of the AB, submitting the previous month's minutes to the AB for approval and correction, and submitting approved and corrected minutes to the USGenWeb Webmaster for posting on the USGenWeb page.

September 10, 2006

(NC)Please vote on Motion 06-16a Amendment to motion 06-16 made by Paul and 2nd by Alice. If you agree with the motion please signify with Yes, if you disagree please signify with No. Voting will continue until Tues September 12th, 8:00 a.m. CT, unless concluded earlier.

Motion 06-16a amends Motion 06-16 to read:

I move to accept the appointment of Donna Allen as Board Secretary, whose duties shall be to maintain the monthly minutes of the AB, submitting the previous month's minutes to the AB for approval and correction, and submitting approved and corrected minutes to the USGenWeb Webmaster for posting on the USGenWeb page.

September 11, 2006

(NC)With 14 Members voting "Yes" and 0 members voting "No", Motion 06-16a is duly passed.

Members voting "Yes":
Mike, Cyndie, George, Alice, Jan, Karen, Greta, Paul, Suzanne, Linda BB, Larry, Bettie, Phyllis, and Sundee.

Members voting "No":
None

Members not Voting:
None

September 12, 2006

(NC)As board members determine whether there is any further discussion regarding Motion 06-16a, the AB will be concurrently in Executive Session reviewing information related to a Grievance.

September 13, 2006

(NC)Seeing no further discussion on the motion, please vote on Motion 06-16 as amended by Board vote. The motion to amend was made by Paul and 2nd by Alice. If you agree with the motion please signify with Yes, if you disagree please signify with No. Voting will continue until Friday September 15th, 8:00 a.m. CT, unless concluded earlier.

Motion 06-16 as amended reads:

I move to accept the appointment of Donna Allen as Board Secretary, whose duties shall be to maintain the monthly minutes of the AB, submitting the previous month's minutes to the AB for approval and correction, and submitting approved and corrected minutes to the USGenWeb Webmaster for posting on the USGenWeb page.

September 15, 2006

(NC)With 13 members voting "Yes", 0 members voting "No", and 1 member not voting, Motion 06-16 passes as amended.

Members voting YES:
Mike, Cyndie, George, Alice, Jan, Sundee, Karen, Greta, Paul, Suzanne, Linda BB, Bettie, and Phyllis

Members voting "NO":
None

Members not Voting:
Larry


WEBMASTERS

(NC) The next item on the agenda is the webmaster. The current webmasters are Julie McGrew-Ayres and Mike Jarvis. In my opinion they have done a great job with the national site and I would recommend the board retain them in their current positions.

September 16, 2006

(Motion made by Paul Buckley, 2nd by Cyndie)
Mr. Chairman,

By Authority of USGenWeb Bylaws Article VI, Section 4, motion is made to jointly appoint Julie McGrew-Ayres and Mike Jarvis as Webmaster of the national USGenWeb website.

(NC) Motion made by Mike and 2nd by Cyndie is numbered 06-17 and is now open for discussion. If you have no discussion please signify such.

Motion 06-17: By Authority of USGenWeb Bylaws Article VI, Section 4, motion is made to jointly appoint Julie McGrew-Ayres and Mike Jarvis as Webmaster of the national USGenWeb website.

(NC) Due to a personal injury this morning I will have extremely limited contact for the next couple of days. Mike Peterson, as RAL, is acting NC in my absence.

September 18, 2006

(NC) In going through what has transpired while I was out, I thought it might be of help to cover the current motions and what's before us.

The first motion is Paul's and seconded by Cyndie, numbered Motion 06-17: By Authority of USGenWeb Bylaws Article VI, Section 4, motion is made to jointly appoint Julie McGrew-Ayres and Mike Jarvis as Webmaster of the national USGenWeb website.

There is also a Motion to amend 06-17 by Cyndie and seconded by Karen which is numbered 06-17a and is now open for discussion. Motion 06-17a reads: By Authority of USGenWeb Bylaws Article VI, Section 4, motion is made to appoint Julie McGrew-Ayres as Webmaster and Mike Jarvis as Assistant Webmaster of the national USGenWeb website.

Thus far the following members have indicated no discussion on the amended motion:

Jan, George, Greta, Cyndie, Bettie, Suzanne, Alice, Larry, and Linda B.

Rather than confusing matters, I would suggest we not withdraw any motions and proceed with the amended motion as is.


September 19, 2006

(NC) As there has been no additional discussion on the motion, discussion is closed.

Please vote on Motion 06-17a Amendment to motion 06-17 made by Cyndie and 2nd by Karen. If you agree with the motion please signify with Yes, if you disagree please signify with No. Voting will continue until Thursday September 21st, 8:00 a.m. CT, unless concluded earlier.

Motion 06-17a amends Motion 06-17 to read:

By Authority of USGenWeb Bylaws Article VI, Section 4, motion is made to appoint Julie McGrew-Ayres as Webmaster and Mike Jarvis as Assistant
Webmaster of the national USGenWeb website.


September 21, 2006

(NC)
I gave a little extra time for voting due to the list transfers. With 13 members voting "Yes", 0 members voting "No", and 1 member not voting, Motion 06-17a has passed.

Members voting "YES":
Mike, Cyndie, George, Alice, Jan, Larry, Karen, Greta, Paul, Suzanne, Linda BB, Bettie, and Phyllis

Members voting "NO":
None

Members not Voting:
Sundee


The main motion now reads:

By Authority of USGenWeb Bylaws Article VI, Section 4, motion is made to appoint Julie McGrew-Ayres as Webmaster and Mike Jarvis as Assistant Webmaster of the national USGenWeb website.

Is there any discussion on this motion before it is called for a vote?

September 22, 2006

(NC) With no additional discussion being held regarding the motion, discussion is closed.

Please vote on Motion 06-17 as amended by Board vote. The motion to amend was made by Cyndie and 2nd by Karen. If you agree with the motion please signify with Yes, if you disagree please signify with No. Voting will continue until Sunday September 24th, 9:00 p.m. CT, unless concluded earlier.

Motion 06-17 as amended reads:

By Authority of USGenWeb Bylaws Article VI, Section 4, motion is made to appoint Julie McGrew-Ayres as Webmaster and Mike Jarvis as Assistant Webmaster of the national USGenWeb website.

September 23, 2006

(NC) The Board is no longer in exec session regarding a grievance issue. The parties will be advised of the ruling.


September 24, 2006

(NC) With 11 members voting "Yes", 0 members voting "No", and 3 members not voting, Motion 06-17 as amended has passed.

Members voting "YES":

Jan, Linda BB, Bettie, Mike, Paul, Suzanne, Greta, George, Karen, Cyndie, and Alice

Members not voting:
Sundee, Larry, and Phyllis

By vote of the board to Julie McGrew-Ayres is appointed as Webmaster and Mike Jarvis as Assistant Webmaster of the national USGenWeb website





AUGUST MINUTES

September 26, 2006

Unless there is an objection or correction, the August minutes will be approved as written.

http://www.usgenweb.org/business/AB-08-2006.shtml


DOMAIN REGISTRATION

September 28, 2006

(NC) I renewed the domains of usgenweb.com, usgenweb.org, and usgenweb.net in the last two weeks, and received confirmation of renewal for all three yesterday.

usgenweb.org is renewed through 9-17-07
usgenweb.net is renewed through 09-28-07
usgenweb.com is renewed through 07-10-08


LOGO USAGE

September 26, 2006

(NC) I would ask that by general consent of the Advisory Board, the National Coordinator be allowed to grant or deny, through the 'day to day administration of the project, those requests of organizations or individuals to use the logo(s) of the USGenWeb in not-for-profit situations.

Discussion held by AB Members on BOARD.

September 29, 2006

(Motion made by Greta Thompson, 2nd by Cyndie)
I move that the National Coordinator have the authority to approve use of the USGenWeb logo by non-profits with the provision that he solicit input from the Advisory Board before making a final decision.


ADJOURNMENT

October 1, 2006

(NC) The chair will entertain a motion to adjourn the September meeting.

(Motion to adjourn September Meeting by Mike Peterson, RAL, 2nd by Alice Allen)

October 2, 2006

(NC) Unless objection be raised to the adjournment, the September meeting will be adjourned and the October meeting will be opened. Move to adjourn the September meeting.

October 4, 2006

(NC) Having heard no objection, the motion to adjourn as a privileged motion passes


The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/

Donna Allen, Recording Secretary

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Donna Allen.

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