Approved October 5, 2005
|CALL TO ORDER & AGENDA
September 2005 SESSION
(Sep 3, 2005) The September, 2005 meeting of The USGenWeb Advisory Board was called to order.
1. CALL TO ORDER
|NOTICE OF INFORMAL MEETING||
(Sep 3, 2005) NC announced that an Informal meeting can begin on Board-L, in the absence of a separate list.
NC gave a short explanation of what an informal meeting is and how it can be used.
|THANK YOU TO DEPARTING ADVISORY BOARD MEMBERS||
(Sep 3, 2005) Issued by the NC
|WELCOME TO NEW ADVISORY BOARD MEMBERS||(Sep 3, 2005) Issued by the NC (New members: Mike St. Clair, George Waller, Jeffrey G. Scism, Sundee Maynez, Karen De Groote-Johnson, Suzanne Shephard.)
(3 Sep 2005) Item dispensed until such time as submitted by previous Recording Secretary.
(11 Sep 2005) Moved by Jeffrey Scism:
|ANNOUNCEMENT - ADVISORY BOARD APPOINTMENTS||
(3 Sep, 2005) Announced by the NC for the term 2005-2006
National Web Site: Mike Jarvis and Julie McGrew-Ayres
|MOVE TO EXECUTIVE SESSION||
(3 Sep 2005) Ordered by the NC for the purpose of finalizing outstanding grievance.
(4 Sep 2005) NC announced that as of 4 Sep 2005 she had renewed the USGenWeb domains: org net and com.. Next renewal date will be Sep, 2006.
(5 Sep, 2005) Announced by NC:
The AB members have finalized the grievance under consideration, and the individuals involved have been notified.
|MOTION 05-15 - REAFFIRMATION OF SEATING OF GEORGE WALLER||
(6 Sep 2005) Moved by David Morgan (as authored during Recess by Jan Cortez) -
"I move to seat George Waller as the legally qualified NE/NC SC Rep, after consistent agreement by members of the AB, that his resignation was made prior to his taking office, along with the noted wishes of the voters polled in his region."
(6 Sep 2005) Seconded by Suzanne Shephard
(6 Sep 2005) Motion numbered 05-15, and a vote was called. [Motion originally number 06-01.]
YES: Mike St. Clair, David Morgan, Sundee Maynez, Karen De Groote-Johnson, Darilee Bednar, Bettie Wood, Jan Cortez, Linda Blum-Barton, Jeffery Scism, Larry Flesher, Cyndie Enfinger, Angie Rayfield, Suzanne Shephard
With 13 YES votes, 0 NO votes, and 1 member not voting, Motion 05-15 passed.
|PROJECT MEMBER RECOGNITION||
(4 Sep 2005) Noted by Darilee Bednar:
AZ CC Judy Wight Branson featured in the September issue of Good Housekeeping magazine:
|MOTION 05-16 - REAFFIRMATION OF NATIONAL WEBMASTERS||
(6 Sep 2005) Moved by Jeffrey Scism:
“I move that the positions of Webmaster(s) be accepted by the Board as
Seconded by Bettie Wood
(7 Sep 2005) Call for “Agreement” or “Disagreement,” by the NC
AGREE: Suzanne Shephard, Karen De Groote-Johnson, Mike St. Clair, Larry Flesher, Sundee Maynez, David Morgan, George Waller, Bettie Wood, Cyndie Enfinger, Darilee Bednar, Linda Blum-Barton, Jan Cortez, Angie Rayfield
With 14 AGREE votes, 0 DISAGREE votes, ABSTENTIONS, and 1 NOT VOTING, Motion 05-16 passed.
|ANNOUNCEMENT - DUTIES and QUALIFICIATIONS OF PARLIMENTARIAN-DESIGNATE||
(7 Sep 2005) Posted by the NC:
Duties: Primarily Advisor to the National Coordinator, but will be available to all Board members.
|MOTION 05-17- APPOINTMENT OF RECORDING SECRETARY||
(7 Sep 2005) Moved by David Morgan:
“I move that Ellen Pack be appointed the Keeper of the Minutes, to serve through August 31, 2006.”
(8 Sep 2005)
Motion numbered, and discussion opened, by the NC.
In answer to a question, NC states that neither Parliamentarian nor Recording Secretary will be subscribed to Board-Exec-List.
(10 Sep 2005) Based on discussion, Motion amended to read:
“I move that Ellen Pack be appointed the Recording Secretary to serve through August 31, 2006.”
Vote called by NC
AGREE: David Morgan, Karen De Groote-Johnson, Angie Rayfield, Suzanne Shephard, Jeffery Scism, George Waller, Bettie Wood, Darilee Bednar, Mike St. Clair, Sundee Maynez, Larry Flesher
With 11 AGREE votes, 1 DISAGREE vote, 0 ABSTENTIONS, and 2 NOT VOTING, Motion 05-17 passed.
|ANNOUNCEMENT - OUTSTANDING GRIEVANCES||
(11 Sep 2005) NC announces that former AB members have indicated there are no further outstanding grievances.
|MOTION 05-18 - MEMBERSHIP IN FGS||
(11 Sep 2005) Moved by Jeffrey Scism:
“I move that we accept the Gift of Membership dues to the Federation of
(11 Sep 2005) Seconded by George Waller
(12 Sep 2005) NC requests withdrawal of motion at this time so that AB members may discuss the subject informally before a final motion is made.
(12 Sep 2005) Motion and second withdrawn
(15 Sep 2005)
“I move to accept the generous donation of the membership/application in FGS for the coming year, with the advisory board developing standard operating procedures for any further renewals.”
(15 Sep 2005) Motion numbered 05-18 and vote called by acting Chair Mike St. Clair.
YES: David Morgan, Karen De Groote-Johnson, Darilee Bednar, George Waller, Sundee Maynez, Suzanne Shephard, Angie Rayfield, Jeffery Scism, Jan Cortez, Bettie Wood, Linda Blum-Barton, Cyndie Enfinger
With 12 YES votes, 0 NO votes, 0 ABSTENTIONS, and 2 NOT VOTING, Motion 05-18 passed.
|NOTICES FROM EC REGARDING UPCOMING SPECIAL ELECTION||
(12 Sep 2005)
(14 Sep 2005)
|ANNOUNCEMENT - EXECUTIVE SESSION||
(21 Sept 2005) NC announced that the AB members are in Exec discussing the issue of Members Not In Good Standing.
|MOTION 05-19 - NOT IN GOOD STANDING STATUS OF TERESA LINDQUIST||
(21 Sep 2005) Moved by David Morgan:
(21 Sep 2005) Seconded by Karen De Groote-Johnson
(22 Sep 2005) Motion numbered by Acting Chair, and vote called.
(23 Sep 2005) Voting suspended at the request of AB members objecting to the lack of discussion period prior to voting. Discussion opened.
(26 Sep 2005) Vote called by the NC. YES to accept the motion. NO to not accept the motion.
YES: David Morgan, Karen De Groote-Johnson, Mike St. Clair, Angie Rayfield, George Waller, Larry Flesher, Jeffrey Scism, Sundee C. Maynez
|ANNOUNCEMENT - UNFINISHED AB 2004-05 BUSINESS||
(22 Sep 2005) Announced by the NC - An unused confidential list available to the AB has been activated to resolve issue of member who was registering to vote under several different names.
(27 Sep 2005) Request by the NC for all AB members to agree to honor the confidentiality of Exec and any/all other lists where confidentiality is necessary.
With14 AGREE votes, 0 DISAGREE votes, 0 ABSTENTIONS, and 0 NOT RESPONDING, all AB members agree to abide by confidentiality request.
(29 Sep 2005) NC also agreed to honor the confidentiality of Exec and any other required list.
(29 Sep 2005) September Meeting adjourned
The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/
Ellen Pack, Recording Secretary
Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Ellen Pack .