Advisory Board Minutes - September 2005

(Sep 3, 2005)  The September, 2005 meeting of The USGenWeb Advisory Board was called to order.

AGENDA
September 2005 Meeting

1. CALL TO ORDER
2. NOTICE OF INFORMAL MEETING
3. THANK YOU TO DEPARTING ADVISORY BOARD MEMBERS
4. WELCOME TO NEW ADVISORY BOARD MEMBERS
5. AUGUST MINUTES
6. ANNOUNCEMENT - ADVISORY BOARD APPOINTMENTS
7. MOVE TO EXECUTIVE SESSION
8. PROJECT DOMAINS
9. GRIEVANCE ANNOUNCEMNT
10. MOTION 05-15 - REAFFIRMATION OF SEATING OF GEORGE WALLER
11. PROJECT MEMBER RECOGNITION
12. MOTION 05-16 - REAFFIRMATION OF NATIONAL WEBMASTERS
13. ANNOUNCEMENT - DUTIES and QUALIFICIATIONS OF PARLIMENTARIAN-DESIGNATE
14. MOTION 05-17- APPOINTMENT OF RECORDING SECRETARY
15. ANNOUNCEMENT - OUTSTANDING GRIEVANCES
16. MOTION 05-18 - MEMBERSHIP IN FGS
17. NOTICES FROM EC REGARDING UPCOMING SPECIAL ELECTION
18. ANNOUNCEMENT - EXECUTIVE SESSION
19. MOTION 05-19 - NOT IN GOOD STANDING STATUS OF TERESA LINDQUIST
20. ANNOUNCEMENT - UNFINISHED AB 2004-05 BUSINESS
21. CONFIDENTIALITY AGREEMENT
22. ADJOURNMENT

(Sep 3, 2005)  NC announced that an Informal meeting can begin on Board-L, in the absence of a separate list.

NC gave a short explanation of what an informal meeting is and how it can be used.
All members - Open discussion - old business, new business, whatever needs to be brought up.  An informal meeting will continue until such time as a move back into a formal meeting is needed.

(Sep 3, 2005)  Issued by the NC
(Departing members:  Shari Handley, Betsy Mills, Denise Woodside, Scott Burrow, Gail Meyer Kilgore, Teri Brown, and Kathi Jones-Hudson.)

(3 Sep 2005) Item dispensed until such time as submitted by previous Recording Secretary.

(11 Sep 2005) Moved by Jeffrey Scism:

“I move that the August minutes be published and approved.”

(14 Aug 2005) Without objection, the minutes of the August 2005 meetings of the Advisory Board were approved as written.

(3 Sep, 2005) Announced by the NC for the term 2005-2006

National Web Site: Mike Jarvis and Julie McGrew-Ayres
Minutes: Ellen Pack
Parliamentarian: Josh Taylor
Editor USGenWeb Project Newsletter - To be announced

(3 Sep 2005)  Ordered by the NC for the purpose of finalizing outstanding grievance.

(4 Sep 2005)  NC announced that as of 4 Sep 2005 she had renewed the USGenWeb domains: org net and com..   Next renewal date will be Sep, 2006.

(5 Sep, 2005)  Announced by NC: The AB members have finalized the grievance under consideration, and the individuals involved have been notified.

Discussion of the appointments previously posted is taking place on Board-Exec.

(6 Sep 2005)  Moved by David Morgan (as authored during Recess by Jan Cortez) -

"I move to seat George Waller as the legally qualified NE/NC SC Rep, after consistent agreement by members of the AB, that his resignation was made prior to his taking office, along with the noted wishes of the voters polled in his region."

(6 Sep 2005) Seconded by Suzanne Shephard

(6 Sep 2005) Motion numbered 05-15, and a vote was called. [Motion originally number 06-01.]

YES:  Mike St. Clair, David Morgan, Sundee Maynez, Karen De Groote-Johnson, Darilee Bednar, Bettie Wood, Jan Cortez, Linda Blum-Barton, Jeffery Scism, Larry Flesher, Cyndie Enfinger, Angie Rayfield, Suzanne Shephard
NO:  None
ABSTAINING:  None
NOT VOTING:  George Waller

With 13 YES votes, 0 NO votes, and 1 member not voting, Motion 05-15 passed.

(4 Sep 2005) Noted by Darilee Bednar:

AZ CC Judy Wight Branson featured in the September issue of Good Housekeeping magazine:

http://www.rootsweb.ancestry.com/~iaclinto/cem103.jpg
Also article in Yavapai County, AZ newspaper, The Daily Courier:
http://www.rootsweb.ancestry.com/~azgenweb/Yavapai/JudyBranson.pdf (PDF)

(6 Sep 2005)  Moved by Jeffrey Scism:

“I move that the positions of Webmaster(s) be accepted by the Board as
nominated by the NC.” [Mike Jarvis and Julie McGrew-Ayres]

Seconded by Bettie Wood

(7 Sep 2005) Call for “Agreement” or “Disagreement,” by the NC

AGREE:  Suzanne Shephard, Karen De Groote-Johnson, Mike St. Clair, Larry Flesher, Sundee Maynez, David Morgan, George Waller, Bettie Wood, Cyndie Enfinger, Darilee Bednar, Linda Blum-Barton, Jan Cortez, Angie Rayfield
DISAGREE: none       
ABSTAINING:
NOT VOTING:  Jeffrey Scism

With 14 AGREE votes, 0 DISAGREE votes, ABSTENTIONS, and 1 NOT VOTING, Motion 05-16 passed.

(7 Sep 2005)  Posted by the NC:

Duties:  Primarily Advisor to the National Coordinator, but will be available to all Board members.

Parliamentary Experience:
2001-2004-Parliamentarian, Utah Genealogical Association
2004-Parliamentarian, National Forensic League-Idaho State Tournament
(guided high-school students during a week long competition)
2005-Parliamentarian, National Forensic League-Idaho State Tournament
(guided high-school students during a week long competition)
2003-2005-Parliamentarian, Over 300 Tournaments, National Forensic League,
Idaho
2003-2004-Utah Genealogical Association By-Law Revision Committee
Awards Received:
2000-2003-Over 200 Superior and Outstanding Awards in Parliamentary
Procedure, National Forensic League, Idaho.
2003-"Superior Presiding Officer," National Forensic League-Idaho State
Tournament
2003-Listed in the top 50 Congressman and Presiding Officers-National
Forensic League

(7 Sep 2005)  Moved by David Morgan:

“I move that Ellen Pack be appointed the Keeper of the Minutes, to serve through August 31, 2006.”

(8 Sep 2005)
Seconded by Karen De Groote-Johnson

Motion numbered, and discussion opened, by the NC.

In answer to a question, NC states that neither Parliamentarian nor Recording Secretary will be subscribed to Board-Exec-List.

(10 Sep 2005)  Based on discussion, Motion amended to read:

“I move that Ellen Pack be appointed the Recording Secretary to serve through August 31, 2006.”

Vote called by NC

AGREE:  David Morgan, Karen De Groote-Johnson, Angie Rayfield, Suzanne Shephard, Jeffery Scism, George Waller, Bettie Wood, Darilee Bednar, Mike St. Clair, Sundee Maynez, Larry Flesher
DISAGREE:  Jan Cortez
ABSTENTION:
NOT VOTING:  Cyndie Enfinger, Linda Blum-Barton

(11 Sep 2005)  NC announces that former AB members have indicated there are no further outstanding grievances.

(11 Sep 2005) Moved by Jeffrey Scism:

“I move that we accept the Gift of Membership dues to the Federation of
Genealogy Societies, and look forward to a year ahead as a member of
this respectable group.”

(11 Sep 2005)  Seconded by George Waller

(12 Sep 2005)  NC requests withdrawal of motion at this time so that AB members may discuss the subject informally before a final motion is made.

(12 Sep 2005)  Motion and second withdrawn

(15 Sep 2005)
Moved by Jan Cortez:

“I move to accept the generous donation of the membership/application in FGS for the coming year, with the advisory board developing standard operating procedures for any further renewals.”

(15 Sep 2005) Seconded by David Morgan

(15 Sep 2005) Motion numbered 05-18 and vote called by acting Chair Mike St. Clair.

YES:  David Morgan, Karen De Groote-Johnson, Darilee Bednar, George Waller, Sundee Maynez, Suzanne Shephard, Angie Rayfield, Jeffery Scism, Jan Cortez, Bettie Wood, Linda Blum-Barton, Cyndie Enfinger
NO: None
ABSTENTION:  None
NOT VOTING:  Mike St. Clair (Acting Chair), Larry Flesher (voted late)

With 12 YES votes, 0 NO votes, 0 ABSTENTIONS, and 2 NOT VOTING, Motion 05-18 passed.

(12 Sep 2005)

**Please forward to all applicable USGenWeb Project lists**
The Election Committee has been directed by the Advisory Board to conduct a Special Election to fill the seat of Special Projects Representative. A two week period of registration is now open and will conclude this evening, September 12, 2005 at 11:59 pm EST.

http://www.usgwelections.org/register1.asp The nomination period will be September 14, 2005 - September 21, 2005. In the near future, more information about nominating candidates, including a nomination form, and the election will be forwarded to the USGenWeb Project lists.

Tina S. Vickery, Chair
USGenWeb Project Election Committee
http://www.rootsweb.ancestry.com/~usgwelections/

(14 Sep 2005)
**Please post to all appropriate USGenWeb Project lists**
 
The Election Committee has been directed by the Advisory Board to conduct a Special Election to fill the seat of Special Projects Representative.
 
Special Project Representative. Two year term ending - 8/31/2007.

Nomination Period: Thursday, September 14, 2005 12:01 AM CST - Thursday, September 21, 2005 11:59 PM CST

Any USGenWeb Project member may nominate someone for any available position for which the nominee is qualified. Members may nominate themselves. Nominator names are confidential. Only registered USGenWeb Project Special Project members will be eligible to vote in this election.
The date of the election will be announced.
 
https://rmweb.secure.indiana.edu/USGenWeb/SpecialElectionNomination.cfm
 
Tina S. Vickery, Chair
USGenWeb Project Election Committee
http://www.rootsweb.ancestry.com/~usgwelections/sp-election-2005/

(21 Sept 2005)  NC announced that the AB members are in Exec discussing the issue of Members Not In Good Standing.

(21 Sep 2005)  Moved by David Morgan:
“I move that the Member Not in Good Standing label be removed from Teresa Lindquist.”

(21 Sep 2005)  Seconded by Karen De Groote-Johnson

(22 Sep 2005)  Motion numbered by Acting Chair, and vote called.

(23 Sep 2005)  Voting suspended at the request of AB members objecting to the lack of discussion period prior to voting.  Discussion opened.

(26 Sep 2005)  Vote called by the NC.  YES to accept the motion.  NO to not accept the motion.

YES:  David Morgan, Karen De Groote-Johnson, Mike St. Clair, Angie Rayfield, George Waller, Larry Flesher, Jeffrey Scism, Sundee C. Maynez
NO:  Jan Cortez, Cyndie Enfinger, Darilee Bednar, Suzanne Shephard, Bettie Wood, Linda Blum-Barton
ABSTENSION: None
NOT VOTING:  None

(22 Sep 2005)  Announced by the NC - An unused confidential list available to the AB has been activated to resolve issue of member who was registering to vote under several different names.

(27 Sep 2005)  Request by the NC for all AB members to agree to honor the confidentiality of Exec and any/all other lists where confidentiality is necessary.

Exec List:
AGREE:  Cyndie Enfinger, Jan Cortez, Mike St. Clair, Karen De Groote-Johnson, Jeffery Scism, Linda Blum-Barton, Darilee Bednar, Suzanne Shephard, Bettie Wood, Sundee Maynez, Larry Flesher, Angie Rayfield, George Waller, David Morgan
DISAGREE:  None
ABSTENTION:  None
NOT RESPONDING:  None

Other List(s):
AGREE:  Cyndie Enfinger, Jan Cortez, Mike St. Clair, Karen De Groote-Johnson, Jeffery Scism, Linda Blum-Barton, Darilee Bednar, Suzanne Shephard, Bettie Wood, Sundee Maynez, Larry Flesher, Angie Rayfield, George Waller, David Morgan
DISAGREE:  None
ABSTENTION:  None
NOT RESPONDING:  None

With14 AGREE votes, 0 DISAGREE votes, 0 ABSTENTIONS, and 0 NOT RESPONDING, all AB members agree to abide by confidentiality request.

(29 Sep 2005)  NC also agreed to honor the confidentiality of Exec and any other required list.

(29 Sep 2005)  September Meeting adjourned