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Advisory Board Minutes - August 2007

 

LINKS TO MINUTES
JULY 2007 SESSION

July 2007 Meeting Adjourned. August 2007 Meeting Opened
August 2007 Agenda
Motion 07-17: Proposed Amendment To Bylaws On Copyright Policy
Announcements
Sponsorship: Amendment To Bylaws On Copyright Policy
Motion 07-18: Standard Rules Amendment
Motion 07-19 (Incorrectly Numbered 07-18 By The NC) Appeal Of Motion 02-12:
Motion 07-20:Local/Country Coordinator Guidelines
Adjournment And Close Of 2006-2007 Session


JULY 2007 MEETING ADJOURNED
AUGUST 2007 MEETING OPEN

(Aug 9, 2007) By the NC

As a motion was on the floor, the July meeting was not adjourned. It is now adjourned and the August meeting will begin.


AUGUST 2007 AGENDA:

(Aug 9, 2007) By the NC

Unfinished business:
Discussion of updated CC guidelines
Appeal of Motion 02-12 by Teresa Lindquist
Members of the Fact Finding Group from 07-12

New Business
County Spotlight Logo
USGenWeb Project Mailing Lists
Special Project Requests
Friends of the USGenWeb


MOTION 07-17: PROPOSED AMENDMENT TO BYLAWS ON COPYRIGHT POLICY

(Aug 2, 2007) By Larry Flesher, seconded by Greta Thompson

I move the Advisory Board consider an urgent proposed amendment to the Project Bylaws relative to the Copyright policy. (Full motion: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-08/1186112963)

RESULT OF VOTE:
(Aug 9, 2007) By the NC

Motion 07-17 has not been found by the Advisory Board to be an urgent issue authorizing the proposal of the amendment under the bylaws, and therefore fails.

Members voting "Non-urgent": Alice Allen, Bettie Wood, Cyndie Enfinger, Freddie Spradlin ,George Waller, Greta Thompson, Jan Cortez, Larry Flesher, Linda Blum-Barton, Mike Peterson, Phyllis Rippee, Suzanne Shephard
Members voting "Urgent": None
Members not voting: Karen De Groote-Johnson, Sundee Maynez


ANNOUNCEMENTS:

RESUMPTION OF CHAIR
(Aug 5, 2007) By the NC

I have returned from out of town and will be resuming the chair. My thanks to Mike Peterson for doing a great job in my absence.

ELECTION COMMITTEE
(Aug 9, 2007) By the NC

**Please Forward as appropriate to all USGenWeb Mail lists**

The election run-off elections will begin at 7:59AM on August 10th and end at 8:01AM on August 24th.

The candidates for National Coordinator are Bill Oliver and Tina Vickery.
If you use a spam filter, please set it to accept <Registrar@usgwelections.org> to prevent your election password from bouncing. Please note that "usgw" was inadvertently left out of the previous message! From the FAQ located on the election site:

I believe I am eligible to vote, but I did not receive a password.
Please allow three or four days for all passwords to reach all members.

If you have not received a password by that time, please check your spam folder before contacting the EC Member or Temporary EC Representative assigned to your region or special project.
Please state your full name, current and alternate Email Addresses, State, County, or Special Project affiliation, and your position, i.e. County Coordinator, Town Coordinator, Archives File Manager, etc.

Please! Do not wait until the last few days before the election ends before contacting the EC about a password! The EC will make every effort possible to see that all eligible registered members have an opportunity to vote, but last minute requests frequently do not allow the EC enough time to arrange for a password to be sent to you!

For further Election 2007 information, please visit our site at: http://www.rootsweb.ancestry.com/~usgwelections/index.html

Thank you,
Jo Branch
USGW Election Committee

NC OUT OF TOWN:
(Aug 11, 2007) By the NC

My message of last night stating that I would be out of town this next week has not come through on my list as of yet. I will repeat my message of this morning in case it does not come through. Larry Flesher will be acting NC until Tuesday, when Mike will be available to take over this role. I will be in New Mexico and out of internet contact until the 19th of August.

EXECUTIVE SESSION:
(Aug 22, 2007) By the NC
<
The Advisory Board is no longer in exec session.

ANCESTRY.COM ISSUE:
(Aug 27, 2007) By the NC

Dear Project members:

It has been reported as follows:
"Ancestry has a new "Internet Biographical Collection" in its Deluxe Collection that includes USGenWeb sites, as well as just about everything else as far as I can see at first glance. When you click on the original pages, you sometimes get the USGenWeb copyright notice . . ."
Full text: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-08/1188235672


SPONSORSHIP: AMENDMENT TO BYLAWS ON COPYRIGHT POLICY

(Aug 10, 2007) By the NC

----- Original Message -----
From: Debby Beheler
To: sburow@swbell.net
Subject: Sponsorship of by-law

Dear Advisory Board Members,

Indiana has voted to sponsor the proposed change in ARTICLE X. COPYRIGHT.

Text of approved Bylaws Proposal (sponsored by the InGenWeb Project)
*Under the Provisions of the USGenWeb Bylaws, I submit to the USGenWeb Project, that the following section of the USGenWeb Project Bylaws, be amended as follows:*
Full text: (http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-08/1186752134)


MOTION 07-18: STANDARD RULES AMENDMENT

(Aug 11, 2007) By Greta Thompson, seconded by Linda Blum-Barton

The USGenWeb Standard Rules be amended to include a section on "Mailing Lists Managed by the Advisory Board." This section would include the following:
Full motion: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-08/1186850577

WITHDRAWAL
(Aug 15, 2007) By Mike Peterson, Acting NC

As stated to the Board, a request is made to withdraw Motion 07-18 by Greta Thompson. It will be withdrawn unless there is an objection. Is there any objection to Motion 07-18 being withdrawn? Please respond with "no objection" or "I object." The chair will keep the question open until 10:00am PDT August 16th.


MOTION 07-19 (INCORRECTLY NUMBERED 07-18 BY THE NC) APPEAL OF MOTION 02-12:

(Aug 23, 2007) By Mike Peterson, seconded by Karen De Groote-Johnson

I move that the following be adopted as an amendment to Motion 02-12:
After reviewing all the information and evidence presented in the Teresa Lindquist appeal to rescind Motion 02-12, the AB finds the following:,br/> Full motion: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-08/1187871647

RESULTS:
(Aug 28, 2007) By the NC

Motion 07-19 passes.
Members Voting Yes: Bettie Wood, Cyndie Enfinger, Freddie Spradlin ,George Waller, Greta Thompson, Jan Cortez, Karen De Groote-Johnson, Larry Flesher, Linda Blum-Barton, Mike Peterson, Phyllis Rippee, Sundee Maynez , Suzanne Shephard
Members Voting No: None
Member Not Voting: Alice Allen


MOTION 07-20: LOCAL/COUNTRY COORDINATOR GUIDELINES

(Aug 28, 2007) Motion by Mike Peterson, seconded by Linda Blum-Barton

Move that the below Local/County Coordinator Guidelines be approved and posted on the USGenWeb website replacing all current coordinator guidelines and help pages.
Full Motion: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-08/1188323002

WITHDRAWAL:
(Aug 30, 2007) By Mike Peterson
I hereby withdraw this motion.

(Aug 30, 2007) By the NC
Is there any objection to Motion 07-20 being withdrawn?

(Aug 31, 2007) By the NC
With a quorum of members indicating no objection to withdrawing Motion 07-20, and no other member raising objection, Motion 07-20 is withdrawn.


ADJOURNMENT AND CLOSE OF 2006-2007 SESSION

(Aug 31, 2007) By the NC

The August meeting and the 2006-2007 session of the USGenWeb Advisory Board is adjourned.


 

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Linda Davenport, Secretary.

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