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Advisory Board Minutes - July 2007

 

LINKS TO MINUTES
JULY 2007 SESSION

(Jul 2, 2007) By the NC.

JUNE 2007 MEETING CLOSED, JULY 2007 MEETING OPENED
JULY 2007 AGENDA
MOTION 07-13 APPROVING MAY MINUTES
APPOINTMENT OF GRIEVANCE COMMITTEE REPRESENTATIVE AT LARGE
MOTION 07-14 APPEAL OF TERESA LINDQUIST
MOTION 07-15 APPOINTMENT OF KEMIS MASSEY
MOTION 07-15 LOCAL/COUNTY COORDINATOR GUIDELINES
CALL FOR VOLUNTEERS FOR FINANCIAL MANAGEMENT COMMITTEE
ANNOUNCEMENTS


JUNE 2007 MEETING CLOSED, JULY 2007 MEETING OPENED

(Jul 2, 2007) By the NC

June Meeting was closed and the July meeting was opened.


JULY 2007 AGENDA

(Jun 5, 2007) By the NC

With the addition of a couple of new business items, this will be the July agenda for the Advisory Board.

Unfinished business:
Discussion of updated CC guidelines

New Business
County Spotlight Logo
USGenWeb Project Mailing Lists
Special Project Requests
Members of the Fact Finding Group from 07-12
Grievance Committee Replacement member
Appeal of Motion 02-12 by Teresa Lindquist


MOTION 07-13 APPROVING MAY MINUTES

(Jul 2, 2007) By Bettie Wood, seconded by Mike Peterson and Greta Thompson

The minutes of the May meeting be approved as written.

(Jul 2, 2007) By the NC
As the minutes were announced and posted ahead of time and no additions or corrections have been noted, the chair asks for general consent that the minutes be approved. If there are no objections, the minutes will be approved as written.


APPOINTMENT OF GRIEVANCE COMMITTEE REPRESENTATIVE AT LARGE

(Jul 3, 2007) By the NC

ANNOUNCEMENT:

From: Bob Sweeney
To: USGenWeb Advisory Board

Subject: [GC] Proposal of Kemis Massey to AB for Grievance Committee Position

Pursuant to our internal discussions, review and consensus, the Grievance Committee proposes Kemis S. Massey for the AB to appoint to the at-large position on our Committee. Please let us know how and when the evaluation of Kemis will be complete. Here is some biographical information on Ms. Massey:

"I have been with the GAGenWeb Project since September 2000. I'm the county coordinator for Chattahoochee, Clayton and Muscogee Counties. In 2005, I was elected to the position of West Central Regional Coordinator for GAGen. Started with AHGP in October 2005 as the Clayton County Webmaster. I'm the list administrator for Chattahoochee, Clayton, Harris and Muscogee Counties in GA. Also, list admin for MASSEY, MASSA, and ROSAMOND surname lists. Administrator for Rootsweb message boards Chattahoochee and Muscogee counties, MASSA and ZONGER surnames."

Sincerely,

Bob Sweeney
Chairman, Grievance Committee


MOTION 07-14 APPEAL OF TERESA LINDQUIST

(Jul 4, 2007) By Bettie Wood, seconded by Alice Allen

Teresa Linquist has filed a formal appeal to Motion 02-12 on the grounds that it is in violation of parliamentary procedures.
Since she has made the request per the ruling of the AB in Motion 02-12, I move that we hear this appeal.

This is her complete message:
"This is a formal appeal of Motion 02-12 on the grounds that it is in violation of parliamentary procedures (see http://usgenweb.com/business/AB-10-2005.shtml#anchor6)."

Vote to be based on: The Advisory Board will hear the appeal of Teresa Lindquist relating to Motion 02-12

RESULT OF VOTE
(Jul 10, 2007) By the NC
Motion passed.
Members voting:
Yes: Alice Allen, Bettie Wood, Cyndie Enfinger, George Waller, Greta Thompson, Jan Cortez, Karen De Groote-Johnson, Larry Flesher, Linda Blum-Barton, Phyllis Rippee, Sundee Maynez, Suzanne Shephard
No: Freddie Spradlin
Not Voting: Mike Peterson (out of quorum)


MOTION 07-15 APPOINTMENT OF KEMIS MASSEY

(Jul 11, 2007) By Bettie Wood, seconded by Cyndie Enfinger

I move that the appointment of Kemis Massey to the Grievance Committee be approved.

RESULT OF VOTE
(Jul 10, 2007) By the NC
r Motion passed.
Members voting:
Yes: Alice Allen, Bettie Wood, Cyndie Enfinger, Freddie Spradlin ,George Waller, Greta Thompson, Jan Cortez, Karen De Groote-Johnson, Larry Flesher, Linda Blum-Barton, Mike Peterson, Sundee Maynez, Suzanne Shephard
No: None
Not voting: Phyllis Rippee


MOTION 07-15 LOCAL/COUNTY COORDINATOR GUIDELINES
(MOTION WAS NUMBERED 07-15 IN ERROR)

(Jul 17, 2007) By Mike Peterson, seconded by Linda Blum-Barton

I move the following Local/County Coordinator Guidelines be approved and posted on the USGenWeb website replacing all current coordinator guidelines and help pages:
(Full motion at: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2007-07/1184682986)

WITHDRAWAL
(Jul 20, 2007) by Mike Peterson

Mr. Chair,
Apparently many of our members were not aware of the development of the guidelines on ABChat (USGENWEB-ALL) wherein we manage the draft of documents much easier without the necessary parliamentary motion amendment processes on BOARD. Many of us have received excellent suggestions from membership,either through various mailing lists or in private emails, concerning these guidelines. In many cases these suggestions require modification(s) to the proposal. So, to redraft the guidelines in an efficient manner, I withdraw my motion on CC Guidelines which you labeled 07-16. Unless you object, I will move the proposal over to ABChat and will assume the contact point in the development . I suggest that once posted on ABChat, an announcement be made by the four regional reps in their mailing lists and any other mailing lists you deem appropriate. I request the announcement to members contain a suggestion to subscribe to USGENWEB-ALL ( USGENWEB-ALL-L-request@rootsweb.com) if they have interest in participating. Mike

(Jul 21, 2007) By the NC
The chair has waited sufficient time for an objection to the withdrawal of Motion 07-16 to be made and no objection has been made. A quorum of AB members have indicated they have no objection to the withdrawal of Motion 07-16.
Motion 07-16 is withdrawn from consideration at this time.


CALL FOR VOLUNTEERS FOR FINANCIAL MANAGEMENT COMMITTEE

(Jul 21, 2007) By the NC

***** Please Forward to all Project Lists *****

The Advisory Board is seeking five (5) volunteers in good status with demonstrated experience in organization financial management to serve on a temporary fact finding group as approved by Motion 07-12. If you are interested in volunteering, please submit your name, project positions that you hold and a summary of your financial qualifications to a member of the Advisory Board by August 1st 2007.

Motion 07-12
"I move the Advisory Board establish a special fact finding study group which would:

1] Review and document current financial laws relative to non-profit organizations such as USGenWeb. For example, incorporation registration, unincorporated non-profit registration, 501(c)3 status, status quo and so on and what each would mean to this organization as possible effects/non-effects of possible needed future funding.

2] Develop a list of possible financial paths USGenWeb could pursue, or not, with potential advantages and disadvantages.

3] Provide a report to the Advisory Board (without recommendations) of findings.

4] The group will have five members who have demonstrated experience in organizational financial management.

5] The Advisory Board will recruit and select initial and subsequent group members.

6] The group will structure itself and the group leadership and assignments.

7] The group will provide reports of tasks, accomplishments, and plans to the Advisory Board every month."


ANNOUNCEMENTS

(Jul 22, 2007) By the NC
The Advisory Board will be in executive session related to the appeal of Motion 02-12.

(Jul 22, 2007) By the NC
Discussion of the CC Guidelines has been moved to AB-ALL list.

(Jul 27, 2007) By the NC
I will be out of contact until August 4, 2007 on a week of vacation. Mike Peterson will be acting NC in my absence and can reach me if needed.


 

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Linda Davenport, Secretary.

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