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Advisory Board Minutes - June 2009

 

LINKS TO MINUTES
June 2009 Session
June 2009 Session Opened
June 2009 Agenda
May 2009 Minutes
Motion 2008/09-17 - Volunteer Form for National Website
SPECIAL PROJECT REQUIREMENTS DISCUSSION
Announcements: EC- Annual Election, Nominations Opened;
Motion 2008/09-18 - Appointment Editors - USGenWeb Newsletter
Motion 2008/09-19 Standard Procedures- Special Projects (Motion Withdrawn)
Motion 2008/09-20 Standard Procedures- Special Projects
Discussion Of: Procedure Improvement - Advisory Board Agenda
Discussion Of: Agenda Item: National Read-Only List
ADJOURNMENT

SESSION OPEN 1 June 2009 By the NC

June 2009 Agenda 1 Jun 2009 by the NC
New Business (and/or continuing from May, 2009):
-- May Advisory Board minutes - Linda Haas Davenport;
-- Discussion of using a web form for members to submit when they want to respond to an AB request for volunteers.
Old Business:
-- Discussion of resuming the publication of the USGenWeb Project Newsletter.
-- Discussion of a National read only list with all members subbed.
-- Discussion of standard rule regarding State Coordinators and Special Project Coordinators administrative tasks to and for their members of Project business.
-- Discussion of a Standard Rule to cover requirements for a Project to be accepted as a Special Project of the USGenWeb Project.
-- Discuss the findings of the Fact Finding Committee;
-- Discuss a procedure / improvement for how the Advisory Board presents and follows an agenda; [Special rule note on this item: SECTION IV. ORDER OF BUSINESS. http://usgenweb.org/volunteers/special-rules.shtml ];
-- USGenWeb members serving on multiple standing sub committees;
-- Non responsive Advisory Board members;
-- Educational and Promotional Resources (continued discussion if warranted).

May 2009 Minutes 20 Jun 2009 by the NC
The May, 2009 Minutes have been posted for review to the national website at: http://usgenweb.org/business/AB-05-2009.shtml
If there is no objection or corrections the minutes will stand approved June 22, 2009, 8:00 p.m. CST
22 Jun 2009 by the NC
Having heard no objection, the May minutes are approved as presented and are available at http://usgenweb.org/business/AB-05-2009.shtml

MOTION 2008/09-17 VOLUNTEER FORM FOR NATIONAL WEBSITE 1 Jun 2009 by Ann Allen Geoghegan, 2nd by Sherri Bradley
I would like to make a motion that the volunteer form http://usgenweb.org/volform.shtml be added to the National Pages.

8 Jun 2009 by the NC
With 11 members voting Motion 2008/09-17: 'Volunteer Form for Natl. Website' passes.
Those voting yes: Scott Burow, Cyndie Enfinger, Alice Allen, Concetta Franco Phillipps, Gail Meyer Kilgore, Ann Allen Geoghegan, Sherri Bradley, Suzanne Shephard, Larry Flesher, Phyllis Rippee and Mike St. Clair
Those voting no: N/A
Those not voting: Jan Cortez, Jason Mendenhall and Denise Wells

SPECIAL PROJECT REQUIREMENTS DISCUSSION 2 Jun 2009 by the NC
For the record, the following agenda item has been opened on AB-CHAT
-- Discussion of a Standard Rule to cover requirements for a Project to be accepted as a Special Project of the USGenWeb Project.

ANNOUNCEMENTS: EC: ANNUAL ELECTION GRIEVANCE COMMITTEE: CALL FOR VOLUNTEERS 2 Jun 2009 - EC - Annual Elections - Nominations Opened
***Please Forward as appropriate to USGenWeb Members***
Reminder - The USGenWeb Election Committee will begin accepting nominations for:
National Coordinator
Representative At Large
Special Projects Representative
NorthEast/North Central State Coordinator Representative
NorthEast/North Central County Coordinator Representative
NorthWest/Plains State Coordinator Representative
NorthWest/Plains County Coordinator Representative
South East/Mid-Atlantic County Coordinator Representative
SouthWest/South Central County Coordinator Representative
SouthWest/South Central County Coordinator Representative
Beginning today, June 1st. The nomination period runs two weeks.
As a reminder to all registered, please make sure that your SPAM filter is set to accept: Registrar@usgwelections.org so you can receive your password to vote.
The nomination form may be found here: http://www.usgwelections.org/USGenWeb/NationalNomination.cfm
Please note: The form will not be activated until 1 June. Nominations made outside of the two week period will not be considered.
Please visit and bookmark the EC National 2009 Election Pages: http://usgenweb.org/usgwelections/national-2009/index-2009.htm for more information, and for the latest status on nominees and candidates throughout the nomination period.
If you have a question, please take a few moments to read the Election FAQ. http://usgenweb.org/usgwelections/national-2009/faq.htm
Voting will take place from July 1 through July 31.
Thank you,
The USGenWeb Election Committee

14 Jun 2009 - Call for Mediators and Arbitrators: Grievance Committee
Forwarded at the request of the Grievance Committee. Advisory Board members, please forward to USGenWeb Project lists. State Coordinators, please forward to XXGenWeb Project lists.
- - - - - -
----- Original Message -----
From: Mike & Diane
To: Tina Vickery
Sent: Sunday, June 14, 2009 11:26 AM
Subject: Grievance Committee Calls for Mediators and Arbitrators
The Grievance Committee chair solicits the project for volunteer mediators and arbitrators that we might address grievances brought before the committee.
If you have a desire to be a voluntary mediator or arbitrator, you are advised to read the grievance procedures : http://usgenweb.org/volunteers/standard-rules.shtml#section5
Send an email to the Grievance Chair with your desire to be a mediator and/or arbitrator. Diane Siniard. garebel@embarqmail.com
In the body of your email, please state your qualifications for either position and if you have had training to be either a mediator or arbitrator.
Diane Siniard
Grievance Committee Chair

MOTION 2008/09-18 APPOINTMENT EDITORS - USGenWeb NEWSLETTER 9 Jun 2009 by Sherri Bradley, 2nd Ann Allen Geoghegan
I move that we approve, by general consent, Mike St. Clair and Phyllis Rippee as co-editors of the USGenWeb Project Newsletter.

11 Jun 2009 by the NC
By requirement of general consent, having heard no objection from the vast majority of the Advisory Board members, Motion 2008/09-18: 'Appt. Editors - USGenWeb Newsletter' has passed.

MOTION 2008/09-19 STANDARD PROCEDURES- SPECIAL PROJECTS (MOTION WITHDRAWN) 12 Jun 2009 Cyndie Enfinger, 2nd Ann Allen Geoghegan
"I move to adopt the following Standard Procedures regarding Special Projects for inclusion in the USGenWeb Standard Rules:
(For full motion see: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-06/1244849536)

14 Jun 2009 by Cyndie Enfinger and Ann Allen Geoghegan
2nd and motion withdrawn
Those voting no: N/A

MOTION 2008/09-20 STANDARD PROCEDURES- SPECIAL PROJECTS 14 Jun 2009 Cyndie Enfinger, 2nd Ann Allen Geoghegan
"I move to adopt the following Standard Procedures regarding Special Projects for inclusion in the USGenWeb Standard Rules:
(For full motion see: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-06/1245009826)

20 Jun 2009 by the NC
With 13 Advisory Board Members voting Motion 2008/09-020: 'Standard Procedures - Special Projects' passes.
Those voting yes: Scott Burow, Cyndie Enfinger, Jan Cortez, Alice Allen, Concetta Franco Phillipps, Gail Meyer Kilgore, Ann Allen Geoghegan, Sherri Bradley, Suzanne Shephard, Denise Wells, Larry Flesher, Phyllis Rippee and Mike St. Clair.
Those not voting: Jason Mendenhall

 
DISCUSSION OF: PROCEDURE IMPROVEMENT - ADVISORY BOARD AGENDA 12 Jun 2009 by the NC
For the record, the following Agenda item has been opened on AB-Chat
-- Discuss a procedure / improvement for how the Advisory Board presents and follows an agenda; [Special rule note on this item: SECTION IV. ORDER OF BUSINESS. http://usgenweb.org/volunteers/special-rules.shtml

23 Jun 2009 by the NC
For the record: Agenda item:
-- Discuss a procedure / improvement for how the Advisory Board presents and follows an agenda; [Special rule note on this item: SECTION IV. ORDER OF BUSINESS. http://usgenweb.org/volunteers/special-rules.shtml
is tabled until the July agenda.

DISCUSSION OF: AGENDA ITEM: NATIONAL READ-ONLY LIST 23 Jun 2009 by the NC
For the record, the following agenda item has been opened on AB-Chat.
-- Discussion of a National read only list with all members subbed.
http://archiver.rootsweb.ancestry.com/th/read/USGENWEB-ALL/2009-06/

ADJOURNMENT 2 July 2009 by the NC

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Linda Davenport, Secretary.

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