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Advisory Board Minutes - June 2006

 

CALL TO ORDER & AGENDA
JUNE 2006 SESSION

(June 5, 2006) By the NC
The June 2006 meeting was opened by Linda Haas Davenport NC

AGENDA
Procedures for Fraudulent Registrations
Motion 06-12 Procedures For Procedures For Fraudulent Registrations
Daryl Lytton Appeal Of Election Committee's Findings Of Ineligibility
Teresa Lindquist Appeal Of Election Committee's Findings Of Ineligibility
Problem With Nomination Form
Tim Stowell Appeal Of Election Committee's Findings Of Ineligibility
Announcements
Adjournment





PROCEDURES FOR FRAUDULENT REGISTRATIONS

(June 6, 2006) By George Waller

I move to adopt the following procedures as the Project's official procedures to be followed in any case of suspected Fraudulent Registrations: Procedures for Fraudulent Registrations

It is the policy of the USGenWeb Project that a member, where duly qualified, may cast only one vote per office, or per question in polls.

In the event a member registers to vote more than one time the procedures as outlined in the Election Committee guidelines will be followed.

In the event the EC, per its current guidelines, reports a possible case of Fraudulent Registrations to the NC/AB the following steps will be taken:

  1. The NC/AB member will forward a copy of the report to Exec.
  2. The NC will assign a sequential number to the report, notify the SC(s), ASC(s), SP(s) and individual(s) named in the report that such a report has been received.
  3. The NC will seek a volunteer from the AB to lead the investigation. If there are no volunteers the NC will lead the investigation. All parties involved will be given the opportunity to provide input. All documentation will be collected by the leader only. The AB may use the services of the Technical Advisor (see below) in the investigation.
  4. The person(s) being investigated will be accorded the benefit of doubt if reasonable explanations are proffered, and they will be given the opportunity for review and comment at each point of the investigation.
  5. Based on discussion of the findings the AB shall determine by vote whether or not to remove the individual(s) from the Registered Voter List and whether any additional action should be undertaken.
  6. The NC shall advise, via e-mail, the parties involved of the Advisory Board's determination with a cc to Exec.

In the event a possible case of Fraudulent Registrations or suspected case of aliases is reported to the NC or AB member by an individual the following steps will be taken:

  1. The AB member receiving notification of a possible fraudulent registrations situation and/or suspected case of aliases will ask the notifying individual if he/she will agree to the disclosure of his/her name. If so the AB member will forward the e-mail to the NC and Exec. If not the AB member will remove all identification of the sender from the e-mail and forward the e-mail to the Exec and forward a full copy of the e-mail to the NC.
  2. The NC shall notify the EC of the situation and ask the EC to check its files for possible multiple voter registrations and for any information the EC may have that has a bearing on the reported situation.
  3. Items 2 through 6 above will be followed
  4. The person(s) being investigated will be given the opportunity for review and comment at each point of the investigation.
  5. The investigation may be referred to the Board if the investigator determines by evidence that the accused is not at fault or in violation, and a report describing those findings will be submitted for action by the Advisory Board. If the Advisory Board concurs with the finding, no further action is required, if the Advisory Board does not concur, then the investigation continues.

Technical Advisor

The Advisory Board will appoint, by vote, someone to the position of Technical Advisor.

The Technical Advisor will provide advice as requested in topics including but not limited to Domain Registrations, Internet Provider Addressing (TCP/IP), Routing, Electronic Mail, FTP and General Internet Technology.

Applicants will demonstrate education and experience related to these topics.

The Technical Advisor may be requested to provide advice in relation to grievances, registration conflicts and other situations requiring the Advisor to agree to confidentiality.

(Jun 7, 2006) By the NC
The NC stated there was already an issue on the floor and motion would be recognized when that issue was finished.

(June 9, 2006) By the NC
NC asks George Waller to withdraw his motion on Procedures for Fraudulent Registrations so that the report of the GPC may be considered immediately because the GPC is asking for a bylaw amendment to be placed on the ballot. The deadline for having an amendment added to the ballot is Jun 15th."

(June 10, 2006) By George Waller
George agreed to withdraw his motion.

(June 11, 2006) By the NC
With some of the members preferring to go forward with the Procedures for Fraudulent Registration the NC asked George Waller to resubmit his motion.

(June 11, 2006) By George Waller
At the request of the NC George Waller resubmitted the motion

(June 12, 2006) By the NC
The AB has received an appeal to an EC finding of nominee eligibility and we need to address that appeal before we can move forward with the Fraudulent Registration Procedures.

(June 19, 2006) By Larry Flesher
Larry Flesher seconded the motion by George Waller


MOTION 06-12 PROCEDURES FOR PROCEDURES FOR FRAUDULENT REGISTRATIONS 

(June 19, 2006) Motion 06-12 By the NC
The NC called for discussion of Motion 06-12

(June 27, 2006) Withdrawal of Motion 06-12 by George Waller
Since there is a spirited discussion going on on Bettie's regional list and other concerns voiced, I move to withdraw motion 06-12, asking permission for the committee to present it later after taking under consideration the concerns and comments of some of the members? This will allow the committee to do some more work and the AB to move on to the GPC procedures

(June 28, 2006) By the NC
The NC asked Larry Flesher to withdraw his 2nd to motion 06-12. Larry Flesher posted his withdrawal of his 2nd to the motion.


DARYL LYTTON APPEAL OF ELECTION COMMITTEE'S FINDINGS OF INELIGIBILITY

(June 6, 2006) By the NC
Daryl Lytton was nominated for NC and the EC notified him he was ineligible under the bylaw's requirement of 12 months continuous service. Daryl has appealed the EC's finding of ineligibility based on the AB's grievance recommendations not being implemented by the SC of OH. The EC guidelines require the AB to rule on the EC's findings in a timely manner. Is there any discussion on this appeal? If you have none please signify such.

(June 7, 2006) By the NC
All members have responded except Phyllis Rippee and Sundee Maynez with comments or "no discussion". We need to make a decision on Daryl Lytton's eligibility.

Daryl Lytton was nominated for NC and the EC notified him he was ineligible under the bylaw's requirement of 12 months continuous service. Daryl has appealed the EC's finding of ineligibility. The EC guidelines require the AB to rule on the EC's findings in a timely manner.

Bylaws: ARTICLE VI: DUTIES/QUALIFICATIONS OF ADVISORY BOARD, Section 9, states: "Nominees for National Coordinator shall have the following qualifications: at least one year (the twelve months immediately preceding an election) of continuous service and current activity as a member in good standing, and eligibility to vote within The USGenWeb Project."

Daryl was delinked from OH Dec 4, 2005 and had no other position in the Project until he was appointed as a CC in KS and a TC in CT in April, 2006. Daryl appeals the EC's decision based on the circumstances surrounding his delinking in OH and feels that the AB should consider those circumstances and find him eligible to serve as NC.

It is the job of AB to either uphold the EC's findings of non-eligibility based on Article VI, section 9 of the Bylaws or to uphold Daryl's appeal. Please signify your choice with "Uphold EC Findings" or "Uphold Daryl's Appeal."

You have until Fri Jun 9th, 7:10 am CT to post your choice, unless concluded earlier.

(June 9, 2006) By the NC
With 11 members signifying to uphold the EC's findings, 1 member abstaining and 1 member not responding the Board upholds the finding of ineligibility of Daryl Lytton by the EC.

Members responding "Uphold the EC Findings" - Bettie Wood, Cyndie Enfinger, Darilee Bedner, George Waller, Jan Cortez, Jeff Scism, Karen De Groote-Johnson, Larry Flesher, Linda Blum-Barton, Phyllis Rippee and Suzanne Shepard

Member abstaining - Scott Burow

Member not responding - Sundee Maynez


TERESA LINDQUIST APPEAL OF ELECTION COMMITTEE'S FINDINGS OF INELIGIBILITY 

(June 12, 2006) By the NC
Teresa Lindquist has been nominated for NC, RAL and SWSC CC Rep. The EC finds her ineligible due to her status as a member-not-in-good standing, under Article VI, Section 9 of the bylaws which states: "... shall have the following qualifications: at least one year (the twelve months immediately preceding an election) of continuous service and current activity as a member in good standing, and eligibility to vote within The USGenWeb Project."

Teresa has appealed the EC's findings, her appeal reads: "The grounds are that, based on Sturgis, the MNIGS status was improperly applied in the first place, since there was no due notice or fair hearing [or hearing of any kind, for that matter]. And its gone on for nearly five years now and is apparently open-ended, which is also a violation of Sturgis. The relevant pages are 223-225 in my version."

This appeal is now open for discussion

(June 17, 2006) By the NC
With 10 members signifying to uphold the EC's findings, 1 member signifying to uphold Teresa's appeal, 1 member abstaining and 1 member not responding. The EC's finding of ineligibility for Teresa Lindquist is upheld.

Upholding the EC's finding: Bettie Wood, Cyndie Enfinger, Darilee Bedner, Jan Cortez, Jeff Scism, Larry Flesher, Linda Blum-Barton, Phyllis Rippee, Sundee Maynez, and Suzanne Shepard

Upholding Teresa's appeal: George Waller

Not responding: Karen De Groote-Johnson


PROBLEM WITH NOMINATION FORM

(June 14, 2006) By the NC with a request for forward to all appropriate lists.
The nomination form has developed a problem and the EC is working to get it corrected. It may not be corrected before nominations end tonight at midnight. If you wish to volunteer or nominate someone send your nomination to **BOTH** Ellen Pack and Nola Duffy. (e-mail address included)


TIM STOWELL APPEAL OF ELECTION COMMITTEE'S FINDINGS OF INELIGIBILITY

(June 17, 2006) By the NC
Tim Stowell has been nominated for SEMA CC Representative. The EC notified Tim that he is ineligible under item (3) of an AB ruling made Oct 23, 2004 which states: " (3) Also beginning 1 December 2004, Mr. Stowell will be considered "on probation" within the USGenWeb Project for a period of 5 years. He may not run for, serve, hold, or be appointed to any position higher than the Local Coordinator level in any state or special project, or the national project." (http://archiver.rootsweb.ancestry.com/th/read/BOARD/2004-10/1098513810)

Tim has appealed the EC's findings. The main points of his appeal are:

  1. The EC guidelines direct the EC to verify eligibility with the nominee's SC and the EC did not do so.
  2. That under Article 5, Section 9 of the bylaws, he is eligible as he has 12 continuous months of service and has not been declared a member-not-in-good standing.
  3. That under the bylaws and Strugis the AB did not have the authority they assumed during the 2004 hearing.
  4. The 2004 AB did not follow the AB Standard Operation Procedures for removal of an SC

This issue is now open for discussion

(June 19, 2006) By the NC
With 10 members responding to uphold the EC's findings, 1 member abstaining and 2 members not responding, the EC's finding of ineligibility of Tim Stowell is upheld.

Members signifying to Uphold EC Finding: Bettie Wood, Cyndie Enfinger, George Waller, Jan Cortez, Jeff Scism, Karen De Groote-Johnson, Larry Flesher, Phyllis Rippee, Scott Burow and Suzanne Shepard

Member abstaining: Linda Blum-Barton

Members not responding: Darilee Bedner and Sundee Maynez


ANNOUNCEMENTS

(June 10, 2006) By the NC
Announcement of the posting of May minutes


ADJOURNMENT

(July 1, 2006) By the NC
June 2006 meeting adjourned by NC Linda Haas Davenport without objection.


The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/

Donna Allen, Board Secretary

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Donna Allen.

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