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Advisory Board Minutes - June 2004

Approved: August 11, 2004

Call to Order

June Session (6-1-04) The June Meeting of the Advisory Board of The USGenWeb Project was called to order by National Coordinator Isaiah Harrison.

Approval of Minutes

(7-1-04) By general consent, the minutes of the May 2004 meeting of the Advisory Board were approved as written.

Motion

Confirmation of Joy Fisher to be Temporary Georgia SC (6-1-04) Chair Isaiah Harrison asked for a vote on the following motion:

Joy Fisher has been nominated as Temporary SC of GAGenWeb to serve until elections can be conducted. Please vote Yes to confirm, NO to not confirm.

The motion passed with 12 "yes" votes, no "no" votes, no abstentions, and 2 members not voting.

Those voting YES: Cyndie Enfinger, Shari Handley, Teri Brown, Jan Cortez, Don Kelly, Darilee Bednar, Gail Meyer Kilgore, Denise Woodside, Linda Blum-Barton, Larry Flesher, Phyllis Rippee, and (by telephone to the National Coordinator) Bettie Wood.

Those voting NO:

Those abstaining:

Those not voting: Pam Reid, Richard Howland


Additional Comments:

None.

 

Motion

Confirmation of Joe Zsedeny to be Temporary SC of North Dakota (6-1-04) Chair Isaiah Harrison asked for a vote on the following motion:

Joe Zsedeny has been nominated as Temporary SC of NDGenWeb to serve until elections can be conducted. Please vote Yes to confirm, NO to not confirm..

The motion passed with 12 "yes" votes, no "no" votes, no abstentions, and 2 members not voting.

Those voting YES: Cyndie Enfinger, Shari Handley, Teri Brown, Jan Cortez, Don Kelly, Darilee Bednar, Gail Meyer Kilgore, Denise Woodside, Linda Blum-Barton, Larry Flesher, Phyllis Rippee, and (by telephone to the National Coordinator) Bettie Wood.

Those voting NO:

Those abstaining:

Those not voting: Pam Reid, Richard Howland


Additional Comments:

None.




Motion

Proposed Bylaw Revisions 13-B (6-3-04) Chair Isaiah Harrison reminded the AB that Motion 13-B was still open:

It has been moved and seconded that the proposed revisions be returned to committee and be reworked in such a way that they can be presented to states for sponsorship.

(6-5-04) The motion failed with 3 "yes" votes, 9"no" vote, no abstentions, and 2 members not voting.

Those voting YES: Richard Howland, Phyllis Rippee

Those voting NO: Pam Reid, Shari Handley, Teri Brown, Don Kelly, Darilee Bednar, Gail Meyer Kilgore, Denise Woodside, Larry Flesher, and Bettie Wood.

Those abstaining: none

Those not voting: Cyndie Enfinger, Linda Blum-Barton


Additional Comments:

Chair Isaiah Harrison summarized what had thus far been decided regarding the Proposed Bylaws Revisions: The AB, by passing Motion 04-13, has agreed that the proposed bylaws revisions should be returned to committee, and by failing to pass Motion 04-13B, has recognized that a complete revision of the bylaws not requiring co-sponsorship by the states is a legitimate option for the committee to consider.





Motion

Appointment of SEMA SC Representative
(6-5-04) Chair Isaiah Harrison announced

There are two applicants for appointment to the vacant SEMA SC Rep position. The appointee will serve until August 31, 2004.

The applicants are Sherry Hall and Angie Rayfield. You may vote for one of them or you may vote for someone else of your choosing.

(6-7-04) With 8 members voting for Angie Rayfield, 2 members voting for Sherry Hall, 1 member abstaining and 3 members not voting, Angie Rayfield is appointed to fill the vacant seat until August 31, 2004.

Those voting for Angie Rayfield: Teri Brown, Don Kelly, Darilee Bednar, Gail Meyer Kilgore, Denise Woodside, Larry Flesher, Phyllis Rippee, and Bettie Wood.

Those voting for Sherri Hall: Cyndie Enfinger and Jan Cortez

Those abstaining: Shari Handley

Those not voting: Pam Reid, Richard Howland, and Linda Blum-Barton.


Additional Comments:

Chair Isaiah Harrison thanked Sherry Hall for participating and welcomed Angie Rayfield to the Board.





Motion

Proposed Bylaw Revisions 13-C
(6-6-04) Jan Cortez, NENC CC Representative, moved that Motion 04-13C which read:

It has been moved and seconded that the proposed revisions be returned to committee and work on the revision be completed as soon as possible by special election, but no less than 60 days before 2005 election cycle.

be amended to read:

...that the proposed revisions be returned to committee for further work and resubmitted to the Advisory Board no later than 1 March 2005. At that time the AB will authorize a special referendum for a vote of the membership to adopt the revised bylaws.

Discussion ensued. The amendment failed for lack of a second.

Chair Isaiah Harrison reintroduced Motion 4-13C:

It has been moved and seconded that the proposed revisions be returned to committee and work on the revision be completed as soon as possible by special election, but no less than 60 days before 2005 election cycle.

(6-11-04) The motion passed with 9"yes" votes, 2 "no" vote, no abstentions, and 4 members not voting.

Those voting YES: Cyndie Enfinger, Richard Howland, Jan Cortez, Angie Rayfield, Denise Woodside, Linda Blum-Barton, Larry Flesher, Phyllis Rippee, Bettie Wood

Those voting NO: Don Kelly and Darilee Bednar

Those abstaining: none

Those not voting: Pam Reid, Shari Handley, Teri Brown, Gail Meyer Kilgore


Additional Comments:

Chair Isaiah Harrison again summarized what had thus far been decided regarding the Proposed Bylaws Revisions: The AB, by passing Motion 04-13, has agreed that the proposed bylaws revisions should be returned to committee, by failing to pass Motion 04-13B, has recognized that a complete revision of the bylaws not requiring co-sponsorship by the states is a legitimate option for the committee to consider, and by passing Motion 04-13-C, has determined the revisions will be presented for a vote of the members by special election, no less than 60 days before 2005 election cycle.



Motion

Proposed Bylaw Revisions 13-D (Amendment) (6-11-04) Phyllis Rippee moved to amend the original Motion 13-D

"That the proposed revisions be returned to committee and further work provide ability of the USGenWeb members to approve amendments that are important to USGenWeb Project, and disapprove amendments that are not."

so that it reads:

"That the proposed revisions be reworked in such a way that they can be presented to the general membership as separate amendments, in order that the general membership may vote to accept, or reject, each individual amendment."

Discussion ensued.

(6-16-04) The motion to accept the amendment of Motion 13-D passed with 14 "yes" votes, 0 "no" vote, no abstentions, and 1 member not voting.

Those voting YES: Cyndie Enfinger, Pam Reid, Shari Handley, Richard Howland, Teri Brown, Jan Cortez, Don Kelly, Darilee Bednar, Gail Meyer Kilgore, Angie Rayfield, Denise Woodside, Larry Flesher, Phyllis Rippee, and Bettie Wood.

Those voting NO:

Those abstaining:

Those not voting: Linda Blum-Barton


Additional Comments:

None


Motion

Proposed Bylaw Revisions Amendment 13-D (6-18-04) Chair Isaiah Harrison presented the following motion:

It has been moved and seconded that the proposed revisions be reworked in such a way that they can be presented to the general membership as separate amendments, in order that the general membership may vote to accept, or reject, each individual amendment.

There was no further discussion.

(6-21-04) The Amended Motion 13-D passed with 12"yes" votes, no "no" vote, no abstentions, and 3 member not voting.

Those voting YES: Cyndie Enfinger, Pam Reid, Shari Handley, Richard Howland, Teri Brown, Jan Cortez, Don Kelly, Darilee Bednar, Gail Meyer Kilgore, Larry Flesher, Phyllis Rippee, and Bettie Wood.

Those voting NO:

Those abstaining:

Those not voting: Angie Rayfield, Denise Woodside, and Linda Blum-Barton


Additional Comments:

None


Other Business

Letter from Roger Swafford (6-12-04) The BRC performed its task according to parliamentary procedure (see excerpt below). Adoption of bylaws is like adoption of a corporate charter or a state constitution. Such items are always presented for vote as a "complete document". The current/original bylaws were presented as a complete document.

If the AB votes to split the revision, how is it to be split?
Are articles to be split into sections?
What happens when one of the parts is rejected?
Are rejected items to be returned to the BRC?
Are we to have "blended" bylaws which may or may not be compatible?

From Sturgis pg 209-
"A revision proposes, in effect, a new set of bylaws, and the revision is presented, considered, and voted upon under the same procedures as those followed for the adoption of the original bylaws."

Roger
BRC-Chairman


Additional Comments:

None


Other Business

Charges against Brenda Pierce (6-23-04) Immediately after the Advisory Board passed Motion 04-14, presenting charges against several leaders of GAGenWeb, including Brenda Pierce, Brenda submitted her resignation to Tim Stowell, former SC of GAGenWeb. She has since reaffirmed that resignation and indicated her intention of not further participating in the Project

As she is no longer a member of The USGenWeb Project, the Project has no interest (and the Advisory Board no authority) to pursue any charges against her.

-Isaiah

Isaiah Harrison
National Coordinator
The USGenWeb Project


Additional Comments:

None


The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/

Greta Thompson
Recording Secretary

Please remember that minutes are a record of what was done at the meeting, NOT what was said by members or guests. If you have any questions or comments about the minutes, please write to Greta Thompson.



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