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Advisory Board Minutes - May 2009

 

LINKS TO MINUTES
May 2009 Session
Session Opened
May 2009 Session Agenda
April 2009 Minutes
MOTION 2008/09-15: Election Process Review Committee
MOTION 2008/09-16 & 16-A: AB Rep to Election Committee
Announcements: EC Chair; EC Publicist/Secretary; EC Call for Volunteers; National Election Registration Reminder; Grievance Committee Call for volunteers; Registration Reminder from the EC
1st Qtr EC Report
Web Form discussion opened on AB Chat
Resignation Announcement of Mike St. Clair
Session Adjourned

SESSION OPEN 1 May 2009 By the NC

May 2009 Session Agenda 8 May 2009 by the NC
New Business (and/or continuing from May, 2009):
-- April Advisory Board minutes - Linda Haas Davenport;
-- Appointment of Advisory Board Representative to the Election Committee;
-- Discussion of AB role in assisting the Election Committee with the upcoming National Election;
-- Discussion of resuming the publication of the USGenWeb Project Newsletter.
-- Discussion of a National read only list with all members subbed.
-- Discussion of standard rule regarding State Coordinators and Special Project Coordinators administrative tasks to and for their members of Project business.
Old Business:
-- Discussion of using a web form for members to submit when they want to respond to an AB request for volunteers.
-- Discussion of a Standard Rule to cover requirements for a Project to be accepted as a Special Project of the USGenWeb Project.
-- Discuss the findings of the Fact Finding Committee;
-- Discuss a procedure / improvement for how the Advisory Board presents and follows an agenda; [Special rule note on this item: SECTION IV. ORDER OF BUSINESS. http://usgenweb.org/volunteers/special-rules.shtml ];
-- USGenWeb members serving on multiple standing sub committees;
-- Non responsive Advisory Board members;
-- Educational and Promotional Resources (continued discussion if warranted).

April 2009 Minutes 15 May 2009 by the NC
The April, 2009 Minutes have been posted for review to the national website at: http://usgenweb.org/business/AB-04-2009.shtml
If there is no objection or corrections the minutes will stand approved May 17, 2009, 10:00 p.m. CST
22 May 2009 by the NC
Having heard no objection, the April minutes are approved as presented and are available at http://usgenweb.org/business/AB-04-2009.shtml

MOTION 2008/09-15: Election Process Review Committee (Continued from April 2009 Session)
30 Apr 2009 by Phyllis Rippee, 2nd by Ann Allen Geoghegan

I move that a committee be established and given the charge of reviewing the rules and procedures of the Election Process in general and voter registration in particular. This committee will report out a document that simplifies and brings cohesiveness to the current rules and procedures.
The committee is to be composed of two (2) members chosen by the EC to be their representatives; two (2) members chosen by the AB to be their representatives; one (1) member chosen by the Special Projects to be their representaive; two (2) members chosen by the SCs to be their representatives; and the NC who will act as ex officio member. No more than four (4) members who are also SCs are to serve on this committee.
Members chosen to represent the EC, or the AB, do not have to be currently serving on either, but should at minimum be past members of the respective entities.
Recognizing time contraints in regard to the current Election Cycle, this committee's report probably will not effect the work of the Election Committee this cycle.
6 May 2009 by the NC
Motion 2008/09-15: 'Election Process Review Cmte.' has failed.
Those voting yes: Cyndie Enfinger, Jan Cortez, Larry Flesher, Phyllis Rippee
Those voting no: Scott Burow, Alice Allen, Jason Mendenhall, Gail Meyer Kilgore, Ann Allen Geoghegan, Sherri Bradley, Suzanne Shephard, Denise Wells, Mike St. Clair
Those not voting: Concetta Franco Phillipps

MOTION 2008/09-16 & 16-A: AB Rep to Election Committee 10 May 2009 by Larry Flesher, 2nd by Denise Wells
I move to appoint Scott Burow as the AB Representative to the Election Committee for the remainder of the 2009 Advisory Board session.
12 May 2009 by the NC
Larry Flesher and Denise Wells have withdrawn their motion and second of the main motion
12 May 2009 by Larry Flesher. 2nd by Denise Wells
Amendment by Substitution:

I move that by common consent we appoint Scott Burow as the A Representative to the Election Committee for the remainder of the 2009 Advisory Board session and that in the event either Scott [Burow] or Tina [Vickery] has to leave their post during the election, that Ann Allen Geoghegan be assigned immediately to fill the resulting vacancy.
15 May 2009 by the NC
Motion 2008/09-16-A: 'AB Rep to the Election Cmte.' has passed.
Those voting yes: Cyndie Enfinger, Alice Allen, Concetta Franco Phillipps, Sherri Bradley, Suzanne Shephard, Denise Wells, Larry Flesher, Mike St. Clair and Jason Mendenhall.
Those voting no: Jan Cortez, Gail Meyer Kilgore and Phyllis Rippee.
Those not voting: NONE.
Those abstaining: Ann Allen Geoghegan and Scott Burow.

Announcements: EC Chair; EC Publicist/Secretary; EC Call for Volunteers; National Election Registration Reminder; Grievance Committee Call for volunteers; Registration Reminder from the EC 6 May 2009 by the NC - Election Committee Chair
On May 4, 2009, Christina Kurimski was nominated for Election Committee Chair to fill the vacancy created by the resignation of Shirley Cullum and with no other nominations received was seated on May 6, 2009. With Christina's election as Chair, nominations have been opened for the position of EC Publicist/Secretary.
A call for volunteers to fill vacancies on the Elections Committee is being prepared to go to Project lists within the next few days.

6 May 2009 by the NC - Election Committee Publicist/Secretary
On May 6, 2009, Mary Hatton was nominated for Election Committee Publicist/Secretary to fill the vacancy created by Christina Kurimski when she was elected Election Committee Chair. With no other nominations received Mary was seated on May 8, 2009.

8 May 2009 by the NC - Election Committee Call for Volunteers
** Please Forward to All Lists and Members**
The Election Committee is asking for volunteers to fill several positions that are available now. If you are interested, please contact any member of the EC http://usgenweb.org/usgwelections/2009-ec/2009current.htm
Thanks,
Christina Kurimski, ckurimski@charter.net, USGenWeb Election Committee

13 May 2009 by the NC - National Election Registration Reminder
** Please Forward to All Lists and Members**
This is a reminder for members to register or update their registration in preparation for the National Election.
http://www.usgwelections.org
The registration site will be closed at midnight May 31st and will remain closed for the duration of the election.
Christina Kurimski, ckurimski@charter.net, USGenWeb Election Committee

15 May 2009 by the NC - Grievance Committee Call for Volunteers
** Please Forward to All Lists and Members**
The Grievance Committee chair solicits the project for volunteer mediators and arbitrators that we might address grievances brought before the committee.
If you have a desire to be a voluntary mediator or arbitrator, you are advised to read the grievance procedures : http://usgenweb.org/volunteers/standard-rules.shtml#section5
Send an email to the Grievance Chair with your desire to be a mediator and/ or arbitrator. Diane Siniard, garebel@embarqmail.com
In the body of your email, please state your qualifications for either position and if you have had training to be either a mediator or arbitrator.
Diane Siniard, Grievance Committee Chair

25 May 2009 by the NC - Registration Reminder from the EC
** Please Forward to All Lists and Members**
This is a reminder for members to register or update their registration in preparation for the National Election. http://www.usgwelections.org/
The registration site will be closed at midnight May 31st and will remain closed for the duration of the election.
Christina Kurimski, ckurimski@charter.net, USGenWeb Election Committee

1st Qtr EC Report 15 May 2009 by the NC
Full report at: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-05/1242441779

Web Form discussion opened on AB Chat 15 May 2009 by the NC
For the record, the following agenda item has been opened on AB-Chat.
-- Discussion of using a web form for members to submit when they want to respond to an Advisory Board requests for volunteers.
http://archiver.rootsweb.ancestry.com/th/read/USGENWEB-ALL/2009-05/1242442654

MEMORIAL DAY RECESS 22 May 2009 by the NC
If there is no objection, the May meeting of the USGenWeb Project Advisory Board will be recessed Saturday, May 23, 2009. The May session will be reconvened on Tuesday, May 26, 2009.
May all Project members have a safe and enjoyable Memorial Day with family and friends in remembrance of all those who have gone before us.
26 May 2009 by the NC
The May session of the USGenWeb Project Advisory Board is reconvened. I hope you all had an enjoyable weekend with family and friends.

 
Resignation Announcement of
Mike St. Clair
26 May 2009 by Mike St. Clair
Dear Members of USGENWEB and its Advisory Board,
It is with deepest and sincere apologies that I let my constituents within the SWSC region and my colleagues on the Advisory Board know that I am resigning my position on the board effective at the end of this board term, at midnight Central Time, August 31, 2009. I felt it only fair to provide advance notice so that my position could be included in the election which is coming up.
(See full text at: http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-05/1243366094 )

26 May 2009 by the NC
Mike,
Thank you for notice and for your service to the USGenWeb Project.
SWSC County Coordinator Representative: One year term: 9/1/2009 - 8/31/2010 needs to be added to this year's ballot.
My very best to you.

ADJOURNMENT 1 June 2009 By the NC

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Linda Davenport, Secretary.

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