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Advisory Board Minutes - May 2007



(May 2, 2007) The meeting was opened by the N.C.

Proposed Bylaw Amendment (Composition of Advisory Board)
Proposed Bylaw Amendment
April 2007 Minutes
Motion 07-09: Approval Of The April 2007 Minutes
Motion 07-10: Removal Of Agenda Item<
Voter Registration Closing
Motion 07-11: County/Local Coordinator Facilitator Committee

PROPOSED BYLAW AMENDMENT (Composition of Advisory Board) (May 2, 2007) By the NC
Per the below email from Robert Bremer, NVGenWeb will co-sponsor the proposed amendment sponsored by KSGenWeb as amended on March 27, 2007.
The USGenWeb webmaster is requested to post the co-sponsorship as soon as is practical.

----- Original Message -----
From: "Bremer,Robert" <>
To: "Scott Burow" <>
Sent: Saturday, April 28, 2007 1:30 PM
Subject: Bylaw Amendment Sponsorship

1) Based on the results of a poll of its members, NVGenweb will co-sponsor the proposed bylaw amendment authored by Don Tharp posted at dated Feb. 20, 2007 as altered Mar. 27, 2007.

Robert Bremer


(May 18, 2007) By the NC
Per the below email from Fred Smoot, TNGenWeb will co-sponsor the proposed amendment sponsored by NVGenWeb

----Original Message-----
From: Fred Smoot []
Sent: Friday, May 18, 2007 1:38 AM
Subject: Official Announcement!

The TNGenWeb Project poll on the NVGenWeb "Ellen Pack" proposed "The USGenWeb Project" amendment as seen quoted below in this email has now closed, and TNGenWeb Project formally declares TNGenWeb Project co-sponsors said proposed amendment.

Fred Smoot
ASC, TNGenWeb Project


(May 15, 2007) By the NC

The NC announced the April minutes are on-line at:


(May 16, 2007) Motion by Mike Peterson, seconded by Alice Allen

Board minutes for April be approved as published.

(By the NC) The Chair notes that two minor spelling errors were corrected after the initial posting, the content of which does not change the wording or intent of the minutes for the month. As there have been no additional requests for corrections to the minutes, the Chair would ask for general consent that the minutes be approved as posted. If there are any objections to approving the minutes, please state them now.

If there are no objections, the minutes for April 2007 will be approved as posted.

(May 20, 2007) By the N.C.
There being no objections the April 2007 minutes are approved.


(May 21, 2007) Motion by Greta Thompson, seconded by Mike Peterson

It has been moved by Greta and Seconded by Mike that the item "Request from Teresa Lindquist - RE: Motion 02-12" be removed from the Advisory Board's agenda and that the National Coordinator inform Teresa Lindquist that if she wishes to be reinstated as a 'member in good standing,' she should contact the National Coordinator requesting that.

(May 27, 2007) Motion Passed:

Members voting Yes: Bettie Wood, Cyndie Enfinger, Greta Thompson, Karen De Groote-Johnson, Larry Flesher, Linda Blum-Barton, Mike Peterson, Phyllis Rippee, Sundee Maynez, Suzanne Shephard
Members voting No: None
Members Recusing: George Waller
Members Not Voting: Alice Allen, Freddie Spradlin



(May 23, 2007) By the NC


The deadline for registration for voting in this year's election is rapidly approaching. The Election Committee has been working to clear any data glitches, verified email addresses, and have attempted to confirm positions with the appropriate XXGenWeb and Special Projects over the last couple of months.

It would be prudent for all members to check their registration for accuracy, and for those new members who have not registered to vote in the annual election to do so promptly to secure your right to vote. There are important issues to be decided, and every vote is needed so that the views of the membership are known.

This evening I was able to check my own registration and found the process very easy. With the help of the EC Chair, these are the instructions to register and update your membership:

Register to vote and/or Update your membership:

The posting included step by step instructions:


(May 27, 2007) By Mike Peterson, seconded by Greta Thompson

"I move the Advisory Board establish a County/Local Coordinator Facilitator Committee operating under these guidelines/rules:

1] The purpose of the committee is to establish a website, or USGW sub-website, whose sole function is to help coordinators in their efforts as volunteers in coordinating and publishing local genealogical research, research efforts and resources.

2] The website will contain specialties such as guidelines, tips, and aids in the establishment, development, and maintenance of web site pages, query systems, search utilities, etc. It will also include assistance areas such as recruiting volunteers in transcribing, lookups, etc.; helps in developing working relationships with local genealogical/historical societies; interaction with other coordinators; understanding and involvement in other research areas, ie., mailing lists; links to election rules, bylaws, standard rules; and so on. The committee will include the USGW Help Pages (in any format) and publish sound/proven conclusions on the website. The committee will provide one-on-one help/counseling to those coordinators struggling to get started in their volunteer efforts.

3] The committee will be established as a Special Committee then with any subsequent historical success converted to a USGW Standard Committee in accordance with the current USGenWeb bylaws/rules.

4] The committee will be comprised of nine county/local members who do not hold a state, regional, or national USGW office. Achieving a state, regional, or national USGW office while a committee member results in resignation/removal from committee.

5] The Advisory Board will recruit and select initial and subsequent committee members.

6] The committee will elect it's own chair and other leaders.

7] The committee will submit a report of tasks, accomplishments, and plans to the Advisory Board every three months."

Discussion on the above motion was on-going as of May 31, 2007.


The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Scott Burow.

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