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Advisory Board Minutes - April 2007

 

CALL TO ORDER & AGENDA
APRIL 2007 SESSION

The April 2007 meeting was opened by the N.C.

Adjournment & Call To Order
Section III. Meeting Schedule
Agenda April 2007 Session
Executive Session
Election Committee: 1st Quarter Report



ADJOURNMENT & CALL TO ORDER In Mar 2007 the AB approved a new set of Standing Operating Procedures. (http://www.usgenweb.com/volunteers/standard-rules.shtml)
Section III eliminates adjourning and reconvening each month:

SECTION III. MEETING SCHEDULE

 The Advisory Board electronic meeting is an USGenWeb official assembly. Meetings convene and adjourn when a change in permanent National Coordinator occurs. Interruptions of meeting business will be through motioned and approved recesses. Meeting minutes will be maintained and prepared for publication at the conclusion of each month.


AGENDA APRIL 2007 SESSION

No April Agenda was posted while the AB was in Executive Session.


EXECUTIVE SESSION:

(Mar 26, 2007) By the NC
The AB moved into Executive Session

(Apr 26, 2007) By the NC
The AB is out of Executive Session


ELECTION COMMITTEE:1ST QUARTER REPORT

(Apr 29, 2007) Forwarded by the NC

Report submitted April 15, 2007:
DECEMBER - JANUARY

12/28/06 - With the consensus of the EC, Ellen Pack was appointed to a temporary advisory position as Database Consultant. The EC felt that this temporary position was important to the continuity of the implementation of the online registration database.

12/30/06 - Testing of the database began, with only two testers: the EC chair and the Database consultant. As problems were encountered, they sent to Larry Stephens for evaluation and correction.

01/01/07 -All EC members began sending out first requests to their regions for updates to the membership lists.

01/26/07 - The final testing stages of the new database began today. Mock registrants were entered, and then sent through the EC mailing list using SOP.

FEBRUARY

02/24/07 - Final corrections were made to the database for uploading to the server.

02/26/07 - Final testing began today using the MSGW as our "guinea pigs". Registrations were worked as though each was real-time.

MARCH - APRIL

03/16/07 - Today the dataset went "live". A big day for the EC as we would now be able to see and work with the dataset in real-time. New members began receiving an invitation to register to vote using the online dataset. Through the Newsletter, members that were already in the dataset were notified that they could now edit and update their records online. There has been a good response from those who have used the dataset to view their records.

04/06/07 - Ellen Pack left the EC as temporary advisor.

04/09/07-04/12/07 - Entries and updates to individual records began in earnest. A slight problem was discovered, but was quickly fixed by the dataset programmer, Larry Stephens. Mr. Stephens made a programming change that would send out an automatic message to all newly added members.

Respectfully submitted,
The USGenWeb Election Committee

 

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Scott Burow.

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