Approved - June 2, 2005
|Call to Order - April Session||
(April 3, 2005) The April 2005 meeting of The USGenWeb Advisory Board was called to order by National Coordinator Shari Handley.
AGENDA - April 2005 Meeting
NATIONAL COORDINATOR REPORT
|NATIONAL COORDINATOR REPORT||
(3 Apr 2005)
USGenWeb in the News . . .
USGenWeb <www.usgenweb.org> If American genealogy
were a swanky hotel, USGenWeb would surely occupy
the presidential suite. The free, all-volunteer
Web site houses marriage, obituary and tombstone
Congratulations to each and every USGenWeb volunteer! Your dedication to the concept of free-access, grass-
roots, online genealogy has given The USGenWeb Project a
wonderful reputation as The Place to Go for free
information and advice from friendly, knowledgeable,
neighborly people. We should all be very proud of what
we've accomplished so far, and excited about what we
look forward to accomplishing in the future.
(3 Apr 2005)
Date: March 21, 2005
The Bylaws Revision Committee was established March 10, 2002 by then
National Coordinator Holly Timm. Instructions were to study the USGenWeb
bylaws to determine which articles or sections needed revision and to; 1) delete unnecessary sections, 2) clarify or strengthen sections, 3) add
new articles as deemed necessary. In addition, the committee was prohibited
from making major changes in the project structure, such as deciding which of
the census projects is to be officially recognized or eliminating the
The BRC recommends the six amendments listed at http://home.mchsi.com/~sagitta56/amendments.htm be referred to the project membership for adoption.
Note - appropriate "htm" files to be sent to the NC/Webmaster for posting
Approved - Signatories
Opposed - Signatories
Absentees / Not voting
|ANNOUNCEMENT - LOGO CONTEST ONLINE WEB PAGE||
(5 Apr 2005 ) By the NC:
The complete contest rules and instructions for submitting your ideas is
on the logo contest page at: http://www.usgenweb.org/logos/index.shtml
|GRIEVENCE PROCEDURE REPORT||
(6 Apr 2005) Call for report by the NC.
(9 Apr 2005)
We have a rough draft of what we've been doing, and it's available for
public viewing and/or comment. It's at:
(11 Apr 2005) By the NC:
At this time, I'd like to hear some discussion about adopting a general USGenWeb policy covering the posting of data on living persons, pro or con.
I'd like to submit for your perusal the following statements as food for thought:
"Whether you are sharing publicly or privately, NEVER include
information about living individuals in what you share. The invasion of
personal privacy and the potential for the mis-use of this information
is simply too great. The genealogical community is starting to learn
this admonition fairly well but there are new researchers joining our
ranks ever day so it never hurts to repeat this loudly and often.
Information on the living generations of our families does not
significantly add to our genealogical research. If you wish to keep
"Don't post information on living persons. If you need a reason, think
about the number of times you have used your mother's maiden name for
identification purposes. In particular, do not include full names,
". . . Responsible family historians consistently -
- respect the restrictions on sharing information that arise from the
rights of another as an author, originator or compiler; as a living
private person; or as a party to a mutual agreement.
"Genealogist who post information should respect the concerns of living
relatives who feel that posting information about them online is an
invasion of privacy. Just because you can doesn't mean you should."
"Though genealogy sites provide a wealth of information to those who are
tracing their family lineage, they often post personal information such
as date of birth and mother's maiden name. And for living persons, these
(19 April 2005) Moved by Bettie Wood and seconded by Linda Blum-Barton:
(21 April 2005) Motion numbered and opened for discussion.
(24 April 2005) Motion withdrawn by Bettie Wood.
(13 Apr 2005) Called by the NC. Meeting to resume on Monday, April 18,
|EC ANNOUNCEMENT - REGISTRATION||
(16 Apr 2005)
**Please post to all USGenWeb Project lists**
In order to receive a voting password for USGenWeb national level elections and polls you must be registered with the EC (Election Committee.) To receive a voting password for the USGenWeb National Election, you must be registered no later than 31 May, 2005. If you have previously registered and your registration (i.e., email address, participation within the project, etc.) has not changed, you do not need to re-register. If you have questions about your registration, please contact your Elections Committee representative prior to submitting a new registration.
If you were a member of USGenWeb on or before 1
February 2004 and your name was submitted to the EC by
Members joining USGenWeb or those who have taken on
additional roles will not be automatically registered,
If you are currently registered but do not wish to receive a voting password, or if you leave the Project entirely, please contact an EC Representative to have your name removed from the Registered List.
The EC has an online registration form:
To learn who to contact on the EC, go to:
Please bookmark the EC website for the latest Election
and Registration news:
***Registration information is confidential to the Election Committee, and will not be shared with Project leadership or other members. It is used only to send voting passwords. Do not depend on your SC or other project leadership to see that you are registered, or that appropriate changes are made.
(26 April 2005) Moved by Bettie Wood and seconded by Larry Fleshner:
“That the following policy be adopted by USGenWeb.
’It is the policy of the USGenWeb Project to respect the privacy of
living individuals. Project members and transcribers are encouraged to
limit the posting of information on living persons or persons that might
(27 Apr 2005) Motion numbered 05-07 and opened for discussion.
(27 Apr 2005) Bettie Wood moved to amend the motion by inserting the sentence "Project members and transcribers are encouraged to remove any data about a living person upon request of the person affected." so the amended motion would read....
"It is the policy of the USGenWeb Project to respect the privacy of living individuals. Project members and transcribers are encouraged to remove any data about a living person upon request of the person affected.. However, individual webmasters and file managers are responsible for the information they choose to post on their USGenWeb-affiliated websites."
Amendment seconded by Don Kelly, and declared amended (28 Apr 2005) by the NC.
Discussion continued for remainder of month.
|MOTION 05-08 - CONFIRMATION OF NEW EC MEMBER SLATE||
(26 Apr 2005)
The EC respectfully submits the following slate of prospective EC Members for your approval/disapproval, per Election Committee Procedures Section A, Item 2, par. 2:
"From the list of volunteers, the EC shall select new or replacement members for the EC. This list of volunteers shall then be submitted to the Advisory Board for approval and confirmation. The Advisory Board shall not be allowed to "pick and choose" any individual committee member. Should the Advisory Board disapprove the slate of members in its entirety, the process shall be repeated."
Nancy C. Janyszeski:
The Election Committee has the following positions open:
Northeast/North Central Region: Vacant.
Southwest/South Central Region:
Archives/Special Projects: Vacant Term ending 31 December 2005
Archives/Special Projects: Vacant Term ending 31 December 2006
Should the AB approve of the submitted slate, the EC requests immediate seating of all new EC members.
The Election Committee appreciates the Advisory Board's consideration on this matter at its earliest convenience, and will be happy to answer any questions.
(26 April 2006) Moved by Larry Fleshner and seconded by Cyndie Enfinger:
“That appointment of the slate of prospective new EC members as submitted by the EC on April 25, 2005 be accepted.”
(27 Apr 2005) Motion numbered and opened for Discussion.
(27 Apr 2005) Vote called.
With 10 "yes" votes and 0 "no" votes cast so far, Motion 05-08 passed.
Voting YES: Don Kelly, Bettie Wood, Angie Rayfield, Kathi Jones-Hudson, Darilee Bednar, Cyndie Enfinger, David Morgan, Linda Blum-Barton, Denise Woodside, Larry Fleshner
(Midnight 30 April 2005.) NC declared April meeting adjourned. May meeting to begin 1 May 2005.
The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/
Ellen Pack, Acting Recording Secretary
Please remember that minutes are a record of what was done at the meeting, NOT what was said by members or guests. If you have any questions or comments about the minutes, please write to Ellen Pack.