The USGenWeb Project, Free Genealogy Online
Home About Us States Projects Researchers Volunteers

 

Advisory Board Minutes - April 2003


Approved 8 Jul 2003

Motion

Reconciliation of GAGenWeb Voter List (3/30/03) NE/NC SC Representative Tina Vickery presented the following motion:

"I move that the Elections Committee unfreeze the voter list; the unfrozen voter list be updated and reconciled with the voter list submitted by the GAGenWeb SC on March 24, 2003, inclusive of the former GAGenWeb County Coordinators who signed the petition submitted on March 20, 2003; the Elections Committee be directed to work with the Assistant State Coordinator listed on the http://www.usgenweb.org/about/whoswhocoord.html, Brenda Pierce, to facilitate above with no interference from the GA Regional Coordinators, the GAGenWeb Council or the GAGenWeb Project State Coordinator; and that this action be accomplished within 7 days following the passage of this motion."

The motion was numbered 03-08. Discussion ensued.

The motion failed with 1 "yes" votes, 7 "no" votes, no abstentions, and 3 members not voting. (4/2/03)

Those voting YES: Tina Vickery

Those voting NO: Jan Cortez, Bill Oliver, Karen Mitchell, Jimmy Epperson, Larry Flesher, Phyllis Rippee, Jana Black

Those abstaining: none

Those not voting: Vicki Shaffer, Teresa Lindquist, Tim Stowell


Additional Comments:

None.

Motion

GAGenWeb Voter List 3/25 (4/2/03) NW/P CC Representative Karen Mitchell presented the following motion:

"I move that the Election Committee be instructed to use the Voter List that was submitted to them by Tim Stowell on 3-25 in regards to the Georgia petition."

The motion was numbered 03-09. There was no discussion.

The motion passed with 8 "yes" votes, 3 "no" votes, no abstentions, and 1 members not voting. (4/6/03)

Those voting YES: Robert Bremer, Jan Cortez, Bill Oliver, Karen Mitchell, Tim Stowell, Jimmy Epperson, Larry Flesher, Phyllis Rippee

Those voting NO: Vicki Shaffer, Tina Vickery, Jana Black

Those abstaining: none

Those not voting: Teresa Lindquist


Additional Comments:

None.


Motion

Rescind Motion 02-23 (4/7/03) SW/SC CC Representative Phyllis Rippee presented the following motion:

"I move to rescind the Rule of Removal, effective immediately upon passage of this motion."

The motion was numbered 03-10. Discussion ensued.

The motion failed with 2 "yes" votes, 7 "no" votes, no abstentions, and 3 members not voting. (4/15/03)

Those voting YES: Tina Vickery, Jana Black

Those voting NO: Jan Cortez, Bill Oliver, Karen Mitchell, Tim Stowell, Jimmy Epperson, Larry Flesher, Phyllis Rippee

Those abstaining: none

Those not voting: Vicki Shaffer, Teresa Lindquist, Robert Bremer


Additional Comments:

None.

Motion

NW/P SC Rep Replacement (4/21/03) NE/NC CC Representative Jan Cortez presented the following motion:

"I move to seat Don Kelly as the Northwest/Plains State Coordinator Representative."

The motion was numbered 03-11. There was no discussion.

The motion passed with 7 "yes" votes, no "no" votes, 2 abstentions, and 2 members not voting. (4/25/03)

Those voting YES: Tina Vickery, Robert Bremer, Jan Cortez, Tim Stowell, Jimmy Epperson, Larry Flesher, Phyllis Rippee

Those voting NO: none

Those abstaining: Bill Oliver, Jana Black

Those not voting: Vicki Shaffer, Teresa Lindquist


Additional Comments:

None.

Vote

Replacement AB Rep to the EC (4/22/03) Two nominations were received for the position of Advisory Board Representative to the Election Committee:

SW/SC CC Representative Phyllis Rippee nominated Tim Stowell
NE/NC SC Rep Tina Vickery nominated Tina Vickery

(4/24/03) Voting commenced to choose the AB Rep to the EC:

Those voting for TINA VICKERY: Vicki Shaffer, Tina Vickery, Jimmy Epperson, Larry Flesher, Jana Black

Those voting for TIM STOWELL: Jan Cortez, Bill Oliver, Phyllis Rippee

Those abstaining: Robert Bremer

Those not voting: Teresa Lindquist, Don Kelly, Tim Stowell


Totals:

5 votes for Tina Vickery
3 votes for Tim Stowell
1 abstention
3 members not voting

TINA VICKERY is the new AB Rep to the EC (4/26/03)

Other Business

NW/P Preference Poll (4/21/03) NC Richard Harrison announced:

The EC has conducted the Preference Poll for Northwest/Plains State Coordinator representative. Only one nomination was received--Don Kelly, SC of IAGenWeb.

Other Business

Surname Helper (4/21/03) NC Richard Harrison announced:

Effective 1 May 2003, RootsWeb will discontinue support for Surname Helper and remove it from their servers.

Surname Helper users must select some other indexing program in their profile settings (such as CCHelper [http://www.rootsweb.ancestry.com/~cchelper/]) as the program that indexes Query Express. This must be done before Surname Helper is removed from RootsWeb's servers.

Other Business

GAGenWeb SC Recall Vote Results (4/21/03) EC Chair Ellen Pack announced:

TO: National Coordinator and Advisory Board, USGenWeb
FROM: USGenWeb Elections Committee
SUBJECT: Results - GAGenWeb SC Recall Election
DATE: 21 April 2003

The USGenWeb Election Committee has certified the results of the GAGenWeb SC Recall Election, as follows:

GAGenWeb CC portion of election -

Ballots received:

Yes: 35
No: 27
Present: 2
Total: 64

A quorum was not reached.

Breakdown:

The voter list that Tim Stowell sent, and which the EC was instructed to use, had 128 names on it. Passwords were sent to those 128.

Of those 128, 10 addresses bounced. Checking the local web sites of those individuals resulted in resolving 3 of the 10. With the help of Jimmy Epperson, SEMA CC Rep, we were able to resolve 3 more of the 10.

Of the 4 remaining, 3 have resigned (either the web site is up for adoption, or there are messages in GAGEN stating that fact).

There is 1 MIA CC who is still listed on the web site, but for which we do not have a valid e-mail addy. All attempts (Google searches, posting to the county mailing list, discrete inquiries) failed to turn up another addy.

The result is that a total of 124 passwords actually reached voters. Larry Stephens reports there were a total of 73 ballots received.

According to Larry:

"However, one Present voter has requested their vote be rescinded. They sent me an email stating they had no intention of submitting a ballot and their email account had been compromised. When I asked how, the explanation given was believable. If that is accepted by whomever, that will reduce the figures above accordingly.

"3 votes disallowed because of incorrect passwords. Despite clear instructions a handful of people did not cut-and-paste their passwords. 2 or 3 others were technically incorrect but I accepted them (e.g., someone substituting the letter O for the digit zero)."

Advisory Board portion of election:

A total of 11 passwords were sent to AB members. Ten passwords were originally sent, due to an error by the EC Chair. When it was learned on Friday, April 18, 2003 that AB member Vicki Shaffer had been inadvertently omitted from the list, a password was sent to her that day.

From Larry Stephens:

Seven AB members voted:

"Tina Vickery, Jimmy Epperson, and Vicki Shafer voted Yes. Jan Cortez, Bill Oliver, Karen Mitchell and Phyllis Rippee voted No."

Thus concludes the GAGenWeb Recall Election. The EC would like to extend sincere thanks to everyone who participated, and especially to Larry Stephens.

Respectfully Submitted,

Ellen Pack Chair, USGenWeb Election Committee

Other Business

First Quarter EC Report (4/21/03)

TO: National Coordinator and Advisory Board, USGenWeb
FROM: USGenWeb Election Committee
SUBJECT: EC Report First Quarter 2003
DATE: 21 April 2003

The USGenWeb Election Committee respectfully submits the following Quarterly Report to the USGenWeb Advisory Board, for the period 1 January - 31 March, 2003.

January, 2003 -On 31 December 2002, EC members with expired terms were unsubbed from the Elections list. On 14 January the AB confirmed new NENC EC members Kimberly Taylor Morgan, and Jan Cortez. Jan Cortez immediately resigned as AB Rep to the EC. In early January the EC forwarded to the Advisory Board a count(only) of voters by state, per AB request of 30 December, 2002. The EC Chair was invited to temporarily join the BRC to participate in discussion re Elections and Election Committee issues. ON 25 January 2003, Karen Mitchell was welcomed to the EC as AB Rep, replacing Jan Cortez.

February 2003 -With the resignation of EC Archives Member David Morgan, W. David Samuelsen was confirmed as the replacement EC Archives member. The EC began a search for voting software to handle Polls and SC elections. The EC Chair accepted a generous invitation to monitor the IAGenWeb election this coming June 9 through 21 to observe an Iowa election in progress, using their software. On 26 Feb 2003, EC members Bettie Wood, Jan Cortez, and Richard Pettys were temporarily unsubscribed from EC list in anticipation of the EC possibly conducting a GA SC Recall Election.

March 2003 -Nominations began for SC election in MNGenWeb. On 19 March, the EC declared Terri Shipp the new MNGenWeb State Coordinator. A poll was conducted of NCGenWeb volunteers, per AB request. Preparation began for SEMA Poll for CC Rep seat. EC member Bettie Wood became a nominee, and was relieved of her EC duties of collecting voter lists for SEMA states. A request from the AB to freeze the GA Voter list pending a GA SC Recall Election, and subsequent AB discussion regarding which GA voter list to use, necessitated a postponement of the SEMA Poll. On 26 March, preparations began for NWPL SC Rep poll, per AB request. Having received no nominations at first, the nomination period was extended.

The Chair would like to compliment the committee members for their extra effort pitching in for relieved members, and for harvesting lists from those states where the SC did not respond, in order to accomplish our goals.

Respectfully submitted,

Ellen Pack Chair, Election Committee USGenWeb Project.

Other Business

Resignation (4/22/03) Karen Mitchell resigned from her position as NW/P CC Rep. NC Harrison asked how the AB would like to fill the position, and also reminded the AB that Karen's position as AB Rep to the EC would need to be filled as well.


Other Business

Resignation (4/30/03) Bill Oliver announced his resignation as NW/P CC Rep.


The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/

Shari Handley
Recording Secretary

Please remember that minutes are a record of what was done at the meeting, NOT what was said by members or guests. If you have any questions or comments about the minutes, please feel free to write to usgwboard@tyaskin.com.

 

 

Top



Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oklahoma/Indian Territory
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming

 

The USGenWeb Project, Free Genealogy Online

Volunteer Info

Advisory Board
State Coordinators
Project Coordinators
Webmasters


Project Business

Announcements
Board Minutes
Board Agenda
Bylaws
CC Guidelines
SC Guidelines
Elections
Copyright
Logos
Logo Contest
Member-Communication
Memorials
Newsletter
Mailing Lists
Special Rules
Standard Rules
Volunteer Guide
Website Help
Brochures


Comments and administrative-type problems should be emailed to the National Coordinator. For complaints regarding a specific web site within the USGenWeb Project, please include the URL when emailing the National Coordinator.

Direct comments or suggestions about this web site to the Website Manager.


Home
About Us
Projects
for Researchers
for Volunteers
Site Map