Approved - June 2, 2005
|Agenda - March Session||
The March 2005 meeting of The USGenWeb Advisory Board continued uninterrupted from the February meeting.
AGENDA - March 2005 Meeting
|MOTION 05-03 - GRIEVANCE COMMITTEE (VOTING)||
Ref: Motion 05-03, February, 2005
(3 March 2005) (Corrected) Motion 05-03:
. . . that the volunteers to the Grievance Committee meet on a separate list in order to develop and present a new set of procedures and policies for the handling of grievances within the USGenWeb Project. This list will be open to subscription by any project members on a read-only basis in order to solicit participation by all members of the USGenWeb Project, and an announcement/invitation will be announced on all relevant project lists.
The procedures and policies for the handling of grievances will include the handling of requests for mediation within the USGenWeb Project.
Upon completion of a draft of the procedures and policies, the committee will present their recommendation to the full Advisory Board for a vote on their acceptance.
The volunteers are as follows:
(1 March 2005) YES to approve, or NO to reject, this method of drafting grievance procedures.
(5 Mar 2005) With 10 YES votes, 0 NO votes, 0 Abstentions, and 5 members not voting, the motion passes.
Voting YES: Linda Blum-Barton, Darilee Bednar, Gail Meyer Kilgore, Larry Fleshner, Cyndie Enfinger, Angie Rayfield, Denise Woodside, Jan Cortez, Kathi Jones-Hudson, Bettie Woods.
|GRIEVANCE PROCEDURE COMMITTEE MAIL LIST||
GRIEVANCE PROCEDURE COMMITTEE MAIL LIST
(6 Mar 2005) Pursuant to the passage of motion 05-03, the NC announced the use of a mail list to serve as the meeting place for the grievance subcommittee. The
If you are a USGenWeb CC, LC, SC, or FM, and you wish to be added as a
Subject to verification of membership
|ARCHIVES VS COUNTY SITE AS DATA REPOSITORY||
(3 Mar 2005) NC requested discussion on the following, relative to drafting a national project policy:
1. No state will require its CC/LCs to place data on the county/local
site instead of the Archives.
For data that has NOT been submitted to The USGenWeb Archives:
9. Data transcribed and submitted by the CC/LC belongs to the CC/LC and
may be removed from the county/local site if the CC/LC chooses to do so.
(9 Mar 2005) Based on discussion, the NC proposed the following policy statement, and requested a motion:
"It is the policy of The USGenWeb Project that the submitter of original
or transcribed data or other materials to The USGenWeb Project has
primary discretion as to whether the data or materials are to be stored
in The USGenWeb Archives or within the local site itself; if the
submitter has no preference, then the determination of an appropriate
data repository lies with the person to whom the data or materials were
submitted. The USGenWeb Project considers both repository choices to be
equally acceptable and submitters and local coordinators should not be
discouraged from placing their data or materials in the repository of
(10 Mar 2005 ) David Morgan moved that:
"It is the policy of The USGenWeb Project that the submitter of original or transcribed data or other materials to The USGenWeb Project has primary discretion as to whether the data or materials are to be stored in The USGenWeb Archives or within the local site itself; if the submitter has no preference, then the determination of an appropriate data repository lies with the person to whom the data or materials were submitted. The USGenWeb Project considers both repository choices to be equally acceptable and submitters and local coordinators should not be discouraged from placing their data or materials in the repository of their choice."
There was no second.
(12 Mar 2005) Motion withdrawn by David Morgan
|REQUEST FOR STANDING POLICY/PROCEDURE COMMITTEE||
(12 Mar 2005) Betsy Mills requested the creation of a Standing Policy/Procedure Committee that would write and review the policies and procedures as needed.
(12 Mar 2005) Requested denied by the NC
|LOGO POLL RESULTS||
(10 Mar 2005) - Announcement by the EC:
To the USGenWeb Project membership:
**Please forward to all USGenWeb members and lists**
The USGenWeb Election Committee is pleased to announce the results of the USGenWeb Logo Poll:
One logo 279
With this posting, the EC declares the USGenWeb
USGenWeb Logo Poll closed. The results will be posted
on the EC website within 24 hours.
The EC would like to extend sincere appreciation to
all voters and especially to Larry Stephens for his
If you have questions please contact EC Chair, Tina Vickery email@example.com
The USGenWeb Election Committee
|JANUARY 2005 MINUTES||
(14 March 2005) January 2005 minutes were posted online at:
(14 Mar 2005) The NC requested a motion pursuant to the logo poll results, and a motion was made by Don Kelly.
(17 Mar 2005) Upon review of the original motion that resulted in the concluded logo poll, the NC ruled that an additional motion is not needed to initiate the submission process for the logo contest. The NC requested the following be forwarded to all project mailing lists, and posted on the National Web Site. The National Webmaster was also instructed to post logo submissions as they arrive.
USGenWeb Logo Contest
The USGenWeb Project will hold a logo contest during the regular election period in July to choose a main official logo and three additional official alternative logos. At this time, we invite and encourage USGenWeb members and others to enter the contest with their designs.
Here is the small print . . .
|REQUEST FOR CONSIDERATION OF TWO NEW SPECIAL PROJECTS||
(18 Mar 2005) As announced by the NC, with request for discussion, two requests for USGenWeb affiliation were submitted:
1. U. S. African American Griots Project, of Charee Harvey and Jerry Taylor.
2. USTerrell Project" - Surname project. http://www.terrellproject.com/
|MOTION 05-04 - U.S. AFRICAN-AMERICAN GRIOTS PROJECT||
(21 Mar 2005) Moved by Bettie Woods and (22 Mar 2005) seconded by Linda Blum-Barton:
“That the ‘U.S. African American Griots’ Project be granted status as a Special Project affiliated with The USGenWeb Project.”
Motion numbered, and discussion opened.
(23 Mar 2005) Vote called.
With 8 "yes" votes, 2 "no" votes, and 4 members not voting, Motion 05-04 passed.
Voting YES: Gail Meyer Kilgore, Angie Rayfield, Darilee Bednar, David Morgan, Bettie Wood, Cyndie Enfinger, Kathi Jones-Hudson, Larry Fleshner,
|MOTION 05-05: TX STATE VR/LIVING PERSONS||
(25 Mar 2005) Moved by Larry Fleshner, and seconded by Angie Rayfield:
“That the USGenWeb Archives be directed to remove the Texas State
(26 March 2005) Motion numbered and discussion opened.
(28 Mar 2005) Vote Called.
Voting YES: none
|NOTICE OF ADJOURNMENT||
(28 March 2005) Adjournment at the conclusion of the vote on motion 05-05, until April 1, 2005.
The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/
Ellen Pack, Acting Recording Secretary
Please remember that minutes are a record of what was done at the meeting, NOT what was said by members or guests. If you have any questions or comments about the minutes, please write to Ellen Pack.