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Advisory Board Minutes - February 2010

 

LINKS TO MINUTES
February 2010 Session
February 2010 Session Opened
Motion 2009/10-18 Appoint Temporary Board Secretary
Announcements: Applications for the Guidelines/Standards Committee
Motion 2009/10-19 Approve Slate of Volunteers for the Guidelines/Standards Committee
Announcements: Sponsor to Amendment for Guidelines/Standards for Websites/Members
Announcement: 4th Quarter EC Report
Announcement: Motion to Amend/ Correct Special Rules
Adjournment

SESSION OPEN 1 February 2010 By the NC

Motion 2009/10-18 Appoint Temporary Board Secretary February 1

Because there was an objection to this motion, general consent no longer
applies and a full vote must be held. The motion is restated here so there
will be no confusion. 

Presented by Dale Grimm and seconded by Les Shockey and dated 30 January
2010, the motion reads: 

"I move we appoint, by general consent, Suzanne Shephard to fill the
position of Board Secretary during the absence of Greta Thompson."

If you agree with the motion, please respond with 'yes'; if you disagree
with the motion, please respond with 'no'.

Voting will continue until 7:30 p.m. 4 February 2010 unless all responses
are received prior to that.
Sherri Bradley

February 2
With all AB members voting yes, motion 2009/10-18 has passed. Suzanne
Shephard is appointed as Board Secretary until such time as Greta Thompson
returns. Jeff, please get with Suzanne so she will have the necessary
template to use to record the minutes.

Thanks, Suzanne, for your willingness to step in to help out until such time
as Greta is once again available to serve.

Sherri Bradley

Applications for the Guidelines/Standards Committee February 4

The AB has been in Executive Session where they've reviewed the applications
of the volunteers for the Guidelines/Standards Committee. To ensure that
all sections of the Project would be represented (one person may fit more
than one of the criteria), we looked for, at a minimum:

* A Special Projects member
* A State Coordinator
* A County or Local Project Coordinator
* An AB member

A five-member committee was settled on so that there would be a variety of
opinions/view points that covered all areas of the Project but it would not
be so large that they got bogged down when trying to reach a consensus on
any suggestion.

The following slate is presented as the results of those discussions:

* Patrice Green
* Jo Branch
* Billie Walsh
* Judy Florian
* Jeff Kemp

Can I hear a motion to approve the slate?


Sherri Bradley

February 4
Objection to any attempt to entertain a motion. Their current positions not stated. I see 5 persons for 4 different positions??

David Samuelsen
David it indicates that one person may fit more than one of the four positions
listed in the criteria. Perhaps all five fit as County or Local Project
Coordinators. A member of the panel could conceivable fit all four. The
requirement was only that all four were represented as they are with this group.

Les Shockey
As Les stated, we said 5 members to the committee, that would include
representatives from the four positions listed. That does not mean that
there will be only ONE CC, only ONE SC, only ONE FM or only ONE AB member.
That would be logistically impossible seeing that a SC is also a CC or that
an AB member is at the least a CC or FM.

Since you asked, though, here's a listing of the positions that they hold (I think I got them all):

. Patrice Green - CC & ACC for multiple Florida Counties; ASC FLGenWeb
. Jo Branch - ACC FLGenWeb; CC in NCGenWeb, TXGenWeb, LAGenWeb; CT Archives SFM & only cfm; LA Archives SFM & PFM; Obit Project Tombstone Project
. Billie Walsh -ACC in Oklahoma Co., OKGenWeb; CC Logan Co. OKGenWeb; CC Logan Co. WYGenWeb
. Judy Florian - CC Washington Co. PA
. Jeff Kemp - SC of MSGenWeb; ASC of KYGenWeb, ALGenWeb and ARGenWeb; CC for numerous counties in MSGenWeb, KYGenWeb, ARGenWeb and ALGenWeb; Archives FM in KY; SEMA CC Representative on the AB

Sherri Bradley

I will withdraw the objection on one condition.

I move the slate be accepted with positions as stated listed herein for the record.

David Samuelsen

February 5
I move that the following Volunteers to serve on the Guidelines/Standards
Committee be approved:
. Patrice Green - CC & ACC for multiple Florida Counties; ASC FLGenWeb
. Jo Branch - ACC FLGenWeb; CC in NCGenWeb, TXGenWeb, LAGenWeb; CT Archives SFM & only cfm; LA Archives SFM & PFM; Obit Project and Tombstone Project
. Billie Walsh -ACC in Oklahoma Co., OKGenWeb; CC Logan Co. OKGenWeb; CCLogan Co. WYGenWeb
. Judy Florian - CC Washington Co. PA
. Jeff Kemp - SC of MSGenWeb; ASC of KYGenWeb, ALGenWeb and ARGenWeb; CC for Numerous counties in MSGenWeb, KYGenWeb, ARGenWeb and ALGenWeb; Archives FM In KY; SEMA CC Representative on the AB

Ann Allen Geoghegan

February 6
Presented by W. David Samuelsen and seconded by Ann Allen Geoghegan and
dated 5 February 2010, the motion reads:

I move that the following Volunteers to serve on the Guidelines/Standards
Committee be approved:
. Patrice Green - CC & ACC for multiple Florida Counties; ASC FLGenWeb

. Jo Branch - ACC FLGenWeb; CC in NCGenWeb, TXGenWeb, LAGenWeb; CT Archives
SFM & only cfm; LA Archives SFM & PFM; Obit Project and Tombstone Project

. Billie Walsh -ACC in Oklahoma Co., OKGenWeb; CC Logan Co. OKGenWeb; CC
Logan Co. WYGenWeb

. Judy Florian - CC Washington Co. PA

. Jeff Kemp - SC of MSGenWeb; ASC of KYGenWeb, ALGenWeb and ARGenWeb; CC for
Numerous counties in MSGenWeb, KYGenWeb, ARGenWeb and ALGenWeb; Archives FM
In KY; SEMA CC Representative on the AB

Discussion is now open. If you have no discussion, please so indicate with
"No Discussion".

Sherri Bradley

Motion 2009/10-19 Approve Slate of Volunteers for the Guidelines/Standards Committee February 8
Having heard no further discussion in the last 48 hrs, discussion is closed.


Please vote on Motion 2009/10-19. The motion reads:

Presented by W. David Samuelsen and seconded by Ann Allen Geoghegan and
dated 5 February 2010, the motion reads:

I move that the following Volunteers to serve on the Guidelines/Standards
Committee be approved:
. Patrice Green - CC & ACC for multiple Florida Counties; ASC FLGenWeb

. Jo Branch - ACC FLGenWeb; CC in NCGenWeb, TXGenWeb, LAGenWeb; CT Archives
SFM & only cfm; LA Archives SFM & PFM; Obit Project and Tombstone Project

. Billie Walsh -ACC in Oklahoma Co., OKGenWeb; CC Logan Co. OKGenWeb; CC
Logan Co. WYGenWeb

. Judy Florian - CC Washington Co. PA

. Jeff Kemp - SC of MSGenWeb; ASC of KYGenWeb, ALGenWeb and ARGenWeb; CC for
Numerous counties in MSGenWeb, KYGenWeb, ARGenWeb and ALGenWeb; Archives FM
In KY; SEMA CC Representative on the AB

If you agree with the motion, please respond with 'yes'; if you disagree
with the motion, please respond with 'no'.

Voting will continue until 10:00 p.m. 11 February 2010 unless all responses
are received prior to that.


Sherri Bradley

February 12
With 13 board members voting, motion 2009/10-19 has passed. The
Guidelines/Standards Committee members are:
Patrice Green, Jo, Billie Walsh, Judy Florian and Jeff Kemp.

Those voting yes: Alice Allen, Colleen Pustola, Cyndie Enfinger, Dale Grimm,
Denise Wells, Gail Kilgore, Larry Flesher, Les Shockey, Linda Lewis, Pauli
Smith, Tina Vickery and W. David Samuelsen.

Those recusing: Jeff Kemp

Those not voting: Ann Allen Geoghegan

Sherri Bradley

February 14
With the committee members approved by the Advisory Board, they will begin
their work. The discussions will be held on the USGW_WEB mail list, which
is a publically archived list. Any Project member will be allowed to
subscribe in read-only status. If you have suggestions or comments, please
contact one of the Committee members as they welcome all input.

The charge that the committee will be working under was approved by motion
2009/10-17, which reads:

The purpose of this committee is to draft a guidelines/standards document to
replace the current SC and CC Guidelines in order to

- Clarify and align the requirements with the current, member approved
Project bylaws, Standard Rules and other standing committee documentation
that the Project operates under.

- Separate the requirements from the recommendations (suggested guidelines)

- Use more inclusive language to encompass all member sites (i.e. town,
city, special project)

- Clarify the rules of acceptable use of the Project logo and add guidelines
for acceptable images, placement, and linkage

- Make the document(s) user friendly (i.e. easily understandable,
requirements and recommendations separated)

The committee's task should be completed by 13 March 2010 and a final report
sent to the AB for their approval.

I look forward to working with each of you and to seeing the completed
products.

Sherri Bradley

Motion to Amend/ Correct Special Rules February 28
Since BOARD is clear for a bit, we need to address a discrepancy in the
Special Rules vs. current practice.

When motion 2008/09-21 was passed last year, the mention of the "Order of
Business" in the Special Rules was not updated. Currently the Special Rules
(located at http://usgenweb.org/volunteers/special-rules.shtml) state "Order
of Business will be renewed and announced to the assembly at the beginning
of each month by the Presiding Officer. The Order of Business will be
flexible and may be adapted to cope with immediate business. Members will
advise the Presiding Officer of suggested agenda items for future Orders of
Business."

With the agenda format currently in use, this needs to be amended to read
"The Order of Business will be posted online at
http://usgenweb.org/agenda2.shtml and be in interactive format that can and
will be updated by the Presiding Officer as needed when new items are
introduced and/or posted items have been completed/closed. Completed items
will be moved to http://usgenweb.org/agenda3.shtml. The list of completed
items will be cleared at the beginning of each Advisory Board term. The
Order of Business will be flexible and may be adapted to cope with immediate
business. Members will advise the Presiding Officer of suggested agenda
items for future Orders of Business."

May I hear a motion that this correction be made to Section IV of the
Special rules?


Sherri Bradley
National Coordinator
I move that Section IV of the Special Rules be amended to read:

"The Order of Business will be posted online at
http://usgenweb.org/agenda2.shtml and be in interactive format that can and
will be updated by the Presiding Officer as needed when new items are
introduced and/or posted items have been completed/closed. Completed items
will be moved to http://usgenweb.org/agenda3.shtml. The list of completed
items will be cleared at the beginning of each Advisory Board term. The
Order of Business will be flexible and may be adapted to cope with immediate
business. Members will advise the Presiding Officer of suggested agenda
items for future Orders of Business."

For information, the section currently reads as follows:
"Order of Business will be renewed and announced to the assembly at the beginning
of each month by the Presiding Officer. The Order of Business will be
flexible and may be adapted to cope with immediate business. Members will
advise the Presiding Officer of suggested agenda items for future Orders of
Business."

R/S
Larry Flesher

Second.

Tina Vickery
Representative at Large

Announcement: Sponsor to Amendment for Guidelines/Standards for Websites/Members February 15
ALGenWeb has voted to sponsor the below listed amendment.

Thank You, Ann Allen Geoghegan, ALGenWeb State Coordinator
Jeff Kemp. Assistant State Coordinator


Currently ARTICLE IX. Section 1. reads:

"ARTICLE IX. GUIDELINES/STANDARDS FOR WEBSITES/MEMBERS

Section 1. All websites shall include prominent display of The
USGenWeb Project logo on the home page. A state project logo may be
required depending on the guidelines/standards in effect for that state."

Proposed change to read:

"ARTICLE IX. GUIDELINES/STANDARDS FOR WEBSITES/MEMBERS

Section 1. All websites shall include prominent display of The
USGenWeb Project logo on the home page. If linked this logo may only
be linked to the USGenWeb National site. A state project logo may be
required depending on the guidelines/standards in effect for that
state. A state project logo may only be linked to the appropriate state page."
USGenWeb Advisory Board Agenda: http://usgenweb.org/agenda2.shtml

Announcement: 4th Quarter EC Report February 16
TO: National Coordinator and Advisory Board, USGenWeb
FROM: USGenWeb Elections Committee
SUBJECT: EC REPORT FOURTH QUARTER 2009
DATE: January. 7, 2010
 
October 1, 2009 Christina Palmer welcomed Mike St. Claire as a volunteer to
help the EC through the 4th Quarter updates and Lynn McCleary and Dave
Dinham back to help with the 4th Quarter updates.

 
October 1, 2009 Kimbra Smith officially resigned from the EC.

Christina Palmer-Chair

Christina Palmer-SPAR (Archives)

Christina Palmer-SPIP (Special Projects
 
Mike St. Clair-SWSC#1-SWSC (Southwest/South Central)-Arizona, Arkansas,
California, Hawaii, Kansas, Louisiana

John Quigley-SWSC#2-(Southwest/South Central)-Missouri, Nevada, New Mexico,
Oklahoma, Texas, Utah

Due to a shortage of EC members the following members will have a whole
region:

Lynn McCreary-NWPL-(Northwest/Plains)-Alaska, Colorado, Idaho, Iowa,
Minnesota, Montana, Nebraska, North Dakota, Oregon, South Dakota,
Washington, Wyoming.

Dave Dinham -NENC ((Northeast/North Central)-Connecticut, Indiana, Illinois,
Maine, Massachusetts, Michigan, New Hampshire, New York, Ohio, Pennsylvania,
Rhode Island, Vermont, Wisconsin.

SEMA-(Southeast/Mid-Atlantic)-Alabama, D.C., Delaware, Florida, Georgia,
Kentucky, Maryland, Mississippi, North Carolina, New Jersey, South Carolina,
Tennessee, Virginia, West Virginia.
 
On October 4, 2009 the EC was asked to help with the new SC election in
Alaska. Mary Hatton and Gayle Triller volunteered. On November 24, 2009,
the EC declared Vikki Gray the new State Coordinator of Alaska.
 
October 18, 2009 - Terri Buster volunteered for 2010.
 
November 14, 2009 - The EC was asked to help with new SC election in
Alabama. Christina Palmer, Mary Hatton, and John Quigley volunteered.
December 10, 2009 the EC declared Ann Allen Geoghegan the new State
Coordinator of Alabama.

December 30, 2009 Mike St. Clair was unsubbed from the EC as a temporary
volunteer for the 4th Quarter 

Members: 2886

Members registered to vote: 1533

Members not registered to vote: 1353

Total Members removed completely from USGenWeb projects: 61

Members removed from projects only: 76

Deaths: 2 (NC and VA)

Respectfully Submitted,

Mary Hatton

Election Committee, Sec/Pub

Adjournment Sherri Bradley adjourned the February meeting on March 1, 2010.

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Greta Thompson, Secretary.

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