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Advisory Board Minutes - February 2009

 

LINKS TO MINUTES Session Opened
Agenda
Minutes
SWSC CC Rep - Executive Session
MOTION 2008/09-08 APPOINTMENT OF SWSC CC REP
AGREEMENT OF CONFIDENTIALITY NEW SWSC CC REP
CURRENT AB AGENDA ITEM - PARTICIPATION
MOTION 2008/09-09 APPROVAL OF GRIEVANCE COMMITTEE MEMBER
GRIEVANCE COMMITTEE 4th QTR REPORT
ANNOUNCEMENTS
MOTION 2008/09-10 RECIND MOTION 03-28: FAMILY GROUP SHEET PROJECTS
GRIEVANCE COMMITTEE CALLS FOR MEDIATORS AND ARBITRATORS
Call for SWSC CC Rep
EC's 4th Qtr Report
Next Three Agenda Items

SESSION OPEN 2 Feb 2009 by the NC

AGENDA (5 Feb 2009) by the NC
Please make any additions or corrections.
New Business (and/or continuing from January, 2009):
-- Appointment of SWSC County Coordinator Representative;
-- January Advisory Board minutes - Linda Haas Davenport;
-- Grievance Committee quarterly report - Joel Newport;
-- Contact information inclusion of USGenWeb Project members on their USGenWeb Project pages;
-- Discussion/clarification and reconciliation of confusion in wording (pages, meaning sites) within the USGenWeb Project bylaw and guidelines;
-- Discussion of a requirement of an official USGenWeb Project logo on USGenWeb Project pages;
-- Review and approval of Copyright Information page on National website - 2nd Draft.
Old Business:
-- Discuss the findings of the Fact Finding Committee;
-- Discussion and clarification of the EC role in determining a member's eligibility to vote [Discussion opened by Chair on August 23, 2008];
-- Discussion and clarification of the role and responsibilities of the State Coordinators in helping the Election Committee develop an up-to-date lists of members [Discussion opened by Chair on August 23, 2008];
-- Discuss a procedure / improvement for how the Advisory Board presents and follows an agenda; [Special rule note on this item: SECTION IV. ORDER OF BUSINESS. http://usgenweb.org/volunteers/special-rules.shtml ];
-- USGenWeb members serving on multiple standing sub committees;
-- Non responsive Advisory Board members;
-- Educational and Promotional Resources (continued discussion if warranted).

January 2009 MINUTES (22 Feb 2009) By the NC
January, 2009 - Advisory Board Minutes
The January, 2009 Minutes have been posted for review to the national website at: http://usgenweb.org/business/AB-1-2009.shtml
If there is no objection or corrections the minutes will stand approved February 24, 2009, 7:00 p.m.
(25 Feb 2009) By the NC
Having heard no objection, the January, 2009 minutes are approved as presented and are available at http://usgenweb.org/business/AB-1-2009.shtml

SWSC CC Rep - Executive Session (5 Feb 2009) By the NC
The USGenWeb Project Advisory Board has received 4 letters of interest for the SWSC County Coordinator Representative position.
Linda Haas Davenport, Don Kelly, Linda K. Lewis, and Phyllis Rippee.
With this note, the Advisory Board is in Executive session to review the letters interest of these candidates.

MOTION 2008/09-08 APPOINTMENT OF SWSC CC REP (8 Feb 2009) By Sherri Bradley, 2nd Jan Cortez
"I move to appoint Phyllis Rippee as SWSC representative, to complete the term of Bettie Wood who resigned on January 18, 2009."
Discussion is now open. If you have no discussion, please indicate "No Discussion".
(11 Feb 2009) By the NC
Motion 2008/09-08: 'Appointment of SWSC County Coordinator' has passed.
Those voting yes: Alice Allen, Concetta Franco Phillipps, Scott Burow, Jan Cortez, Cyndie Enfinger, Ann Allen Geoghegan, Sherri Bradley, Suzanne Shephard, Denise Wells, Larry Flesher, and Mike St. Clair.
Those voting no: N/A.
Those not voting: Gail Meyer Kilgore, Jason Mendenhall

AGREEMENT OF CONFIDENTIALITY NEW SWSC CC REP (11 Feb 2009) By the NC
Phyllis,
You have been subscribed to Board-Exec, Board and AB-Chat.
The Board-Exec list is a confidential list. All postings to Board-Exec are required to remain confidential. It will be a list that we use for personnel issues.
If you agree that you will honor the confidentiality of Board-Exec please signify by saying "Agree". If you do not feel you can honor the confidentiality of Board-Exec please signify by saying "Disagree".
(12 Feb 2009) By Phylliss Rippee
I agree

CURRENT AB AGENDA ITEM - PARTICIPATION (9 Feb 2009) By the NC
*Please feel free to post to USGenWeb Project lists*
Current AB Agenda items - Participation encouraged!
Discussion has been ongoing for a period of time on the AB-CHAT list [usgenweb-all@rootsweb.com] on three agenda items. The input on these agenda items to Board members has been substantial from across the Project. In a effort to cut out the "middle-man", so to speak, the Board would like to open this list to all members of the Project to post their ideas and/or concerns of these agenda items for a period of two-weeks. [February 9 through February 23, 2009]
This discussion has been on-going thru the months of January and February. The archives for this list is located here. http://archiver.rootsweb.ancestry.com/th/index/USGENWEB-ALL/
These agenda items effect all of us. It is the Board's desire to listen during this period and to hear from all that wish to participate in the discussion. The agenda items are:
-- Contact information inclusion of USGenWeb Project members on their USGenWeb Project pages. -- Discussion/clarification and reconciliation of confusion in wording (pages, meaning sites) within the USGenWeb Project bylaw and guidelines.
-- Discussion of a requirement of an official USGenWeb Project logo on USGenWeb Project pages. The Advisory Board welcomes all input. To subscribe to this list, please visit: http://lists.rootsweb.ancestry.com/index/other/USGenWeb/USGENWEB-ALL.html and follow the instructions for subscription.
If you wish instead to contact Advisory Board members privately, please visit: http://usgenweb.org/about/advisoryboard.shtml
We look forward to hearing from you all! We all look forward to your participation!
(22 Feb 2009) By the NC
Please feel free to share with USGenWeb Project lists.
Reminder: Agenda items
The following discussion items will come to a close on AB-CHAT [ugenweb-all@rootsweb.com] and all non-Board members will be placed back on moderated status on February 23, 2009. I will wait until 11:59 p.m. EST on that date to un-subscribe non-Board members. If anyone wishes to comment or to further comment, please don't hesitate to subscribe and to post. If you prefer to contact your Advisory Board Representatives privately their emails are listed at: http://usgenweb.org/about/advisoryboard.shtml
The archives for the list is at: http://archiver.rootsweb.ancestry.com/th/index/USGENWEB-ALL/
Summary of the discussion is located here. http://archiver.rootsweb.ancestry.com/th/read/USGENWEB-ALL/2009-02/1235144177
-- Contact information inclusion of USGenWeb Project members on their USGenWeb Project pages.
-- Discussion/clarification and reconciliation of confusion in wording (pages, meaning sites) within the USGenWeb Project bylaw and guidelines.
-- Discussion of a requirement of an official USGenWeb Project logo on USGenWeb Project pages.
(25 Feb 2009) By the NC
The list usgenweb-all@rootsweb.com [AB-CHAT] is now back on moderated status (read-only) to all but Advisory Board members.
The Advisory Board would like to thank all Project members who participated in this discussion. Your input was much appreciated and constructive. You have all given us a lot to think about. Thank you,

MOTION 2008/09-09 APPROVAL OF GRIEVANCE COMMITTEE MEMBER (17 Feb 2009) By Larry Flesher, 2nd Concetta Phillipps
I move to approve Jo Branch to fill the vacant Grievance Committee position.
(20 Feb 2009) By the NC
Motion 2008/09-09: 'Approval of Grievance Committee Member' has passed.
Those voting yes: Alice Allen, Concetta Franco Phillipps, Jan Cortez, Cyndie Enfinger, Jason Mendenhall, Sherri Bradley, Suzanne Shephard, Denise Wells, Larry Flesher, Phyllis Rippee and Mike St. Clair.
Those voting no: N/A.
Those not voting: Ann Allen Geoghegan, Gail Meyer-Kilgore and Scott Burow.

GRIEVANCE COMMITTEE 4th QTR REPORT (13 Feb 2009) By the NC
Full text of report - http://archiver.rootsweb.ancestry.com/th/read/BOARD/2009-02/1234546901

ANNOUNCEMENTS (13 Feb 2009) by the NC
Election Committee Chair and Publicist - Secretary
On January 22, 2009 Shirley Cullum was nominated for Election Committee Chair for 2009 and with no other nominations received was seated on January 24.
January 30, 2009 Christina Kurimski was seated as EC Publicist - Secretary.
(18 Feb 2009 By the NC
Copyright Information Page - Draft #2
The comments from across the project have been incorporated into this document. Thank you to Pat Asher for working with the Board to present this document to the Project.
Please take the time to review this second draft with each of your regions. http://usgenweb.org/volunteers/copyright-draft.shtml
(20 Feb 2009) By the NC
Diane Siniard seated as GC Chair
It is my pleasure to officially inform you that Diane Siniard has been elected by the Grievance Committee as the new Grievance Committee Chair. She has demonstrated strong leadership as a member of the GC and will make an equally strong Chair. I will remain assistant chair and help Diane in her duties however I can.
Sincerly, Joel Newport, Assistant Grievance Committee Chair.

MOTION 2008/09-10 RECIND MOTION 03-28: FAMILY GROUP SHEET PROJECTS (20 Feb 2009) By Larry Flesher, 2nd by Phyllis Rippee
I move to rescind motion 03-28 establishing Family Group Sheets as a Special Project of USGenWeb.
Effective with the passage of this motion, Family Group Sheets will no longer be considered a part of the USGenWeb Project.
Discussion comment: By Larry Flesher:
The original motion was made by myself at the time the FGS Project was made a part of USGenWeb. Very recently, the national FGS coordinator resigned from the USGenWeb Project and essentially "took the FGS project with her". Therefore, this motion to separate the FGS project from the USGenWeb project was made.
(25 Feb 2009) By the NC
Motion 2008/09-10: 'Recind Motion 03-28: Family Group Sheet Project' has passed.
Those voting yes: Scott Burow, Cyndie Enfinger, Jan Cortez, Alice Allen, Concetta Franco Phillipps, Jason Mendenhall, Gail Meyer Kilgore, Ann Allen Geoghegan, Sherri Bradley, Suzanne Shephard, Denise Wells, Larry Flesher, Phyllis Rippee ahd Mike St. Clair.
Those voting no: N/A.
Those not voting: N/A.

GRIEVANCE COMMITTEE CALLS FOR MEDIATORS AND ARBITRATORS (25 Feb 2009) By the NC
----- Original Message -----
From: Mike & Diane
To: tsvickery@hargray.com
Sent: Tuesday, February 24, 2009 3:16 PM
Subject: Fw: Grievance Committee Calls for Mediators and Arbitrators
The Grievance Committee chair solicits the project for volunteer mediators and arbitrators that we might address grievances brought before the committee.
If you have a desire to be a voluntary mediator or arbitrator, you are advised to read the grievance procedures : http://usgenweb.org/volunteers/standard-rules.shtml#section5
Send an email to the Grievance Chair with your desire to be a mediator and/ or arbitrator.
Diane Siniard garebel@embarqmail.com
In the body of your email, please state your qualifications for either position and if you have had training to be either a mediator or arbitrator.
Diane Siniard
Grievance Committee Chair

ADJOURNMENT (1 Mar 2009) By the NC

The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.com/th/index/BOARD/

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Linda Davenport, Secretary.

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