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Advisory Board Minutes - January 2006

 

CALL TO ORDER & AGENDA
JANUARY 2006 SESSION

(January 4, 2006) The January 2006 meeting was opened by the NC.

AGENDA

December Minutes
Announcements - Grievance, Alias
Motion 06-01 - Voter Fraud Committee
Motion 06-01b - Amendment By Substitution
EC Fourth Quarter 2005 Report
Grievence Procedures Committee (GPC) Report
Request For Assistant National Webmaster
Announcement - Bylaws Committee
Adjournment


DECEMBER MINUTES

(January 4, 2006) Minutes forwarded to National Webmaster for posting.

(January 12, 2006) Without objection the minutes of the December 2005 meeting of the Advisory Board were approved as written.


ANNOUNCEMENTS - GRIEVANCE, ALIAS

By the NC:

(January 4, 2006) The discussion of a pending grievance will continue in Exec.

(January 4, 2006) Alias discussion will continue on ABChat.




MOTION 06-01 - VOTER FRAUD COMMITTEE (January 6, 2006) Moved by Linda Blum-Barton:

"I move that a Voter Fraud Committee be formed by the Advisory Board
immediately upon passage of this motion.

"The Voter Fraud Committee will be five volunteers from the Advisory Board who
are committed to this issue and will have 2 weeks to develop procedures
concerning this issue and make recommendations concerning the proposed
procedural changes submitted by the Election Committee in 2005.

"The Voter Fraud Committee will return their recommended procedures to the
full Advisory Board within the time frame stated above for an immediate
vote. The proposed procedural change submitted by the Election Committee
will be returned at the same time for a vote by the Advisory Board and be
immediately submitted to the Election Committee.

"Please include your willingness to commit to this committee or not at the
time you offer your vote on this motion. The NC will immediately choose
five volunteers from those willing at the passage of this motion and set up
a mailing list for these five volunteers to use during the following two
weeks. This needs to be accomplished within 24 hours after the passage of
this motion."

(January 6, 2006) Seconded by Karen De Groote-Johnson

(January 7, 2006) Motion numbered [revised from 05-25 to 06-01] by the NC and opened for discussion.

(January 9, 2006)
Motion 06-01 amended by Linda Blum Barton to read as follows:

"I move that a Voter Fraud Committee be formed by the Advisory Board
immediately upon passage of this motion.

"The Voter Fraud Committee will be five volunteers from the Advisory Board
who are committed to this issue and will have 4 weeks to accomplish the
following two tasks:

"1 - Review the changes to EC Procedure presented to the Advisory Board by
Tina Vickery on October 27, 2005. Incorporate any needed revisions to those
procedures suggested by Advisory Board members during previous discussion or
that the committee feels are necessary. The revised EC Procedure will be
returned to the full Advisory Board for a vote and if approved, returned to
the EC for implementation.

"2 - Develop procedures for use by the Advisory Board when suspected cases of
voter fraud are brought to it's attention. These procedures will be
returned to the full Advisory Board for a vote immediately after the EC
Procedures are voted on.

"Please indicate your willingness to commit to this committee at the time you
offer your vote on this motion. The NC will immediately choose five
volunteers from those willing at the passage of this motion and set up a
mailing list for these five volunteers to use during the following four
weeks. This needs to be accomplished within 48 hours after the passage of
this motion."

(January 9, 2006) Amendment to Motion 06-01 seconded by Karen De Groote-Johnson.

(January 10, 2006) Amendment numbered 06-01a by the NC and opened for discussion.

(January 12, 2006) Call for vote on AMENDMENT MOTION 06-01s by NC: YES to accept amendment, NO to reject amendment. Include willingness to serve on this committee.

YES: Karen De Groote-Johnson, Jeff Scism, Linda Blum-Barton, Mike St. Clair, Darilee Bednar, George Waller, Suzanne Shephard, Cyndie Enfinger,
NO: David Morgan, Jan Cortez
ABSTAIN: None
NOT VOTING: Angie Rayfield, Bettie Wood, Larry Flesher, Sundee Maynez

WILLING TO SERVE: Linda Blum-Barton, Mike St. Clair, Darilee Bednar, George Waller, Suzanne Shephard, Cyndie Enfinger, Karen De Groote-Johnson

With 8 YES votes, 2 NO votes, 0 ABSTENTIONS, and 4 NOT VOTING, Amendment Motion 06-01a has passed.

(January 15, 2006) NC appoints the following members to serve on the Voter Fraud Committee:
Cyndie Enfinger, Darilee Bednar, George Waller, Mike St. Clair, Suzanne Shephard. George Waller is appointed Chair.


MOTION 06-01b - AMENDMENT BY SUBSTITUTION

(January 15, 2006) Moved by Jeff Scism:

"I move that we accept the just voted issue of the revised motion
(#06-01a) as an Amendment by Substitution, (replacing the original), and
now vote on it as the new main motion (after further discussion if needed)."

(January 15, 2006) Seconded by Bettie Wood.

(January 16, 2006) Motion numbered 06-01b by NC, and opened for discussion.

(January 18, 2006) Voted called by NC. YES to accept, NO to reject.

YES: Darilee Bednar, Karen De Groote-Johnson, Linda Blum-Barton, Mike St. Clair, George Waller, Cyndie Enfinger, Jeff Scism, Angie Rayfield, Larry Flesher, Suzanne Shephard, Sundee Maynez, Bettie Wood
NO: None
ABSTAIN: None
NOT VOTING: David Morgan, Jan Cortez

With 12 members voting Yes, 2 members voting No, 0 Abstentions, and 0 members Not Voting, Motion 06-01b has passed.

(January 19, 2006) By the NC: The Fraud Committee will be seated January 20, 2006. A report will be due to the AB on February 18, 2006.


EC FOURTH QUARTER 2005 REPORT

TO: National Coordinator and Advisory Board, USGenWeb
FROM: USGenWeb Elections Committee
SUBJECT: EC REPORT Fourth Quarter, 2005

The USGenWeb Election Committee respectfully submits the
following Quarterly Report to the USGenWeb Advisory Board, for
the period October 1, 2005 - December 31, 2005.

October, 2005

Nola Duffy was appointed interim Sec/Pub to serve the unexpired
term of Debbie Haines following her resignation from the Election
Committee. Lori Thornton was appointed to fulfill Debbie Haines'
responsibilities for the SEMA region until a new member could be
seated.

Requests for fourth quarter updates were sent to all State
Coordinators and follow-up reminders were sent two weeks later.
Committee members worked throughout the month to update the
membership list. The registered list was updated in preparation
for the Special Election to elect a Special Projects
Representative to the USGenWeb Advisory Board.

At the request of the USGenWeb advisory board, the Election
Committee reviewed procedures and discussed changes to deal with
potential voter fraud in elections.

October 15 - The Election Committee posted a call for volunteers
to fill 7 positions which are currently vacant or will become
vacant on December 31, 2005.

October 21 - The final voters list for the Special Project
Representative Special Election was sent to Larry Stevens and
notice of the election was sent to all project lists on November
22.

October 25 - Voting began to elect the Special Project
Representative.

October 27 - Proposed EC procedural changes for dealing with
potential voter fraud sent to USGenWeb Advisory Board.

November 2005

November 8 - The Election Committee welcomed George Waller as the
newly elected Advisory Board Representative to the Election Committee.

November 8 - Voting in Special Projects Representative Special
Election ended. The candidates were notified and the results were posted
on November 9.

Special Projects Representative
Two year term ending 8/31/2007.

Enfinger 38 86.363
Barnum 6 13.636
100.000

The EC declares Cyndie Enfinger the winner.

November 28 - A slate of new EC volunteers was submitted to the
NC, for placement on the AB agenda.

December 2005

December 3 - A modified slate of new volunteers for the EC was
submitted to the AB for approval. The slate was approved and on
December 7 and the EC welcomed Donna Allen, Nancy Janyszeski, Jo
(Castleberry) Branch, Debbie Gerischer, Betsy Mills, Winona
Solomon, and Denise Wells.

On December 21, 2005, the Election Committee completed its annual
election of committee officers for 2006. Lori Thornton was
elected Chair and Shirley Cullum was elected Sec/Pub. George
Waller was notified of the results for forwarding to the AB.

The 2005 year ended with a total of 2008 registered members with
106 new registrations during the year.

Respectfully submitted,
USGenWeb Election Committee





GRIEVENCE PROCEDURES COMMITTEE (GPC) REPORT

(January 8, 2006)

"The Grievance Procedures Committee has effectively been on hiatus during the holidays, so there is little to report. Because of the delay, though, we would like to request an extension of 60 days in order to complete our work.

"Respectfully submitted,
Angie Rayfield
Scott Burow
GPC Co-Chairs"

(January 21, 2005) By the NC. GPC deadline extended to March 1, 2006. (Revised)

(January 22, 2006) On objection that formal vote was not taken, NC called for vote on extending GPC deadline 60 days.

AGREE: Darilee Bednar, Suzanne Shephard, Angie Rayfield, George Waller, Karen De Groote-Johnson, Jan Cortez, Cyndie Enfinger, Jeff Scism, Larry Flesher, Linda Blum-Barton, Mike St. Clair, Bettie Wood, Sundee Maynez
DISAGREE: None
ABSTAIN: None
NOT VOTING: David Morgan

With 15 members voting AGREE, 0 Members voting DISAGREE, 0 ABSTENTIONS, and 1 member NOT VOTING, a 60 day extension has been granted.

(January 23, 2006) By the NC: The recommendations of the GPC committee will now be due March 24, 2006.



REQUEST FOR ASSISTANT NATIONAL WEBMASTER

(January 21, 2006) Request by Julie McGrew-Ayres, National Webmaster, that Mike Jarvis be appointed as Assistant National Webmaster.

(January 21, 2006) By the NC: Call for OBJECTION, NO OBJECTION vote on appointing Mike Jarvis Assistant National Webmaster.
OBJECTION:
NO OBJECTION: Larry Flesher, Darilee Bednar, George Waller, Linda Blum-Barton, Mike St. Clair, Bettie Wood, Sundee Maynez, Suzanne Shephard, Karen De Groote-Johnson, Jeff Scism
ABSTAIN: None
NOT VOTING: Angie Rayfield, Cyndie Enfinger, David Morgan, Jan Cortez

With 10 NO OBJECTION votes, 0 OBJECTION votes, 0 ABSTENTIONS, and 4 members NOT VOTING, Mike Jarvis is appointed Assistant National Webmaster.


ANNOUNCEMENT - BYLAWS COMMITTEE

(January 25, 2006) By the NC: Discussion of a by-laws committee has been moved to ABChat.


ADJOURNMENT

(3 February 2006) By the NC: The January meeting is adjourned.


The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/

Ellen Pack, Recording Secretary

Please remember that minutes are a record of actions proposed and taken at the meeting, NOT all the detail about what was said by members or guests. If you have any questions or comments about the minutes, please write to Ellen Pack .

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