The USGenWeb Project, Free Genealogy Online
Home About Us States Projects Researchers Volunteers


USGenWeb News & Reviews

  • National Genealogical Society Computer Interest Group (NGS/CIG DIGEST)
    • The USGenWeb Phenomena: A Progress Report
      NGS/CIG DIGEST, Vol. 18, No. 2, March April 1999
    • RootsWeb and USGenWeb Working Together for Genealogy on the Internet
      Volume 17 Number 5 September/October 1998
    • The USGenWeb Census Project
      Volume 17 Number 6 November December 1998
    • USGenWeb Project Archive Houses Scanned Images of Original Documents
      Volume 17 Number 3 May June 1998
    • The USGenWeb Tombstone Transcription Project
      Volume 17 Number 2 l March April 1998
    • The Internet and Genealogy USGenWeb Digital Library
      Volume 17 Number 1 l January February 1998
    • "The USGenWeb Phenomena,"
      NGS/CIG DIGEST, Vol. 16, No. 5, September/October 1997
  • "Untangling Your Roots,"
    The Star -- 11 Mar 1999
  • "Growing Your Family Tree,"
    Time Magazine -- July, 1998
  • "Computer Genealogist -New Technology for Genealogy -- USGENWEB,"
    Computer Genealogist -- 1997
  • "Genealogy: You can find family roots on the Internet,"
    Morning Sun -- Jan 19, 1997
  • "Plugging in to your roots"
    US News On line -- 23 December 1996
  • "National Genealogical Society Statement"
    Movember, 1996


National Genealogical Society

Using On-Line Genealogical Information

The National Genealogical Society welcomes the new and expanded opportunities to exchange genealogical information through the U.S. GenWeb Project and applauds all those who are working to construct the state and county pages. Eventually, each county in the United States will have a page where a researcher can post queries and request "look-ups" by volunteers in their personal libraries. Most state and some county pages will also have data files of genealogical information.

As more and more genealogical information becomes available on line and is used by more and more people, it is appropriate to remind each other of the proper use of this information.

Genealogists, in constructing lineages and family histories, should use the "best evidence available" to them. For example, the "best evidence" for the date and place of a child's birth is the original birth certificate. Normally, the "best evidence available" to the researcher is a photographic reproduction of that certificate furnished by a vital records office.

Another example: In his will, a man often named his wife and children, providing evidence for a father-son or a father-daughter relationship. In this case, the "best evidence" is the original will signed by the testator. When the original will has not survived, the "best evidence available" is the will copied into a will book by the court clerk. This is an official document, but that does not guarantee that no errors were made in the copying process.

Any time an original document is transcribed, there is the possibility that the transcriber made an error. Each time the document is recopied, more errors may be made.

When a document is abstracted (i.e., when certain items of information are selected from the document), there are additional opportunities for error. Mistakes may be made in copying the abstracted information, and the abstractor may fail to capture all the relevant information.

This is not to say that all books of transcribed or abstracted records are poorly done and full of errors. Many have been prepared with great care and skill. The point is simply that the possibility for error is inherent in the transcribing and abstracting processes.

Finally, when an individual, in response to a query or a "look-up" request, copies information from a book into an e-mail message, there is one more opportunity for mistakes to be made.

Does this mean that genealogical information obtained on line is useless? Not at all. It can be very useful. It can lead the researcher to the original record, or the best available copy of that record, that is needed to prove a genealogical fact or relationship.

To make on-line genealogical information as useful as possible, the person who provides that information must do his part. He should provide details about the book from which he obtained the information and, when it is available, the source used by the book's compiler.


A researcher is seeking a marriage record in Platte County, Missouri, for Isaac Wilson, whose wife's name was Jane. The person who locates that information in a book of Platte County marriages might report it as follows:

I have found a marriage record for Isaac Wilson and Jane Ashby, married 26 May 1848, in Platte County, Missouri, by Shelton J. Lowe, MG, Baptist. Transcribed from Platte County Marriage Book A, p. 160, Platte County Courthouse, Platte City, Missouri. Source: Nadine Hodges, comp., PLATTE COUNTY, MISSOURI, MARRIAGE RECORDS, 1839-1855 (Independence, Mo., 1966), p. 30.

With this information, the researcher can then follow one of several courses. He can visit the courthouse to look at this record. He can write to the courthouse to see if a photocopy of the record can be made. He can view the marriage book on microfilm at the LDS Family History Library or one of its family history centers (if it was filmed by the LDS).

In this case, the person who responded to the query or did the "look-up" provided a valuable service. She enabled the researcher to find his ancestor's original marriage record, to verify the marriage date, and to verify that the wife's name was Ashby before her marriage. If these marriage record transcriptions had been less carefully prepared, the original record might have shown that the wife's name before marriage was actually Ashley instead of Ashby.

If both providers and users follow these guidelines, the U.S. GenWebProject will fulfill its potential as an unprecedented medium for the exchange of genealogical information.


District of Columbia
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Oklahoma/Indian Territory
Rhode Island
South Carolina
South Dakota
West Virginia


The USGenWeb Project, Free Genealogy Online

About USGW

NC's Message
USGW History
Advisory Board
State Coordinators
Project Coordinators
Grievance Committee

Search Engines

Projects Archives
Nat'l Archives
State Archives

Comments and administrative-type problems should be emailed to the National Coordinator. For complaints regarding a specific web site within the USGenWeb Project, please include the URL when emailing the National Coordinator.

Direct comments or suggestions about this web site to the Website Manager.

About Us
for Researchers
for Volunteers
Site Map
Search USGenWeb